Purchase & Installation of SMART Board Flat Panel Devices - North End

TOWN OF CHESHIRE, CONNECTICUT
INVITATION TO BID
FOR THE PURCHASE & INSTALLATION
OF SMART BOARD FLAT
PANEL DEVICES
ITB #2526-17
DUE DATE (APRIL 10, 2026)

LEGAL NOTICE
TOWN OF CHESHIRE, CONNECTICUT
INVITATION TO BID
NORTH END - ITB #2526-17
FOR THE PURCHASE & INSTALLATION OF
SMARTBOARD FLAT PANEL DEVICES
DATE DUE APRIL 10, 2026
The Town of Cheshire is seeking competitive bids from qualified and responsible vendors for the
purchase and installation of SMART Board Flat Panel Devices for the New North End Elementary
School, Jarvis Street & Marion Road, Cheshire, CT 06410.
Sealed bids are due by 2:00 PM on April 10, 2026 at the Cheshire Town Hall, Town Manager's
Office, 84 South Main Street, Cheshire, CT 06410. At that time, bids will be opened in public and
read aloud.
Please clearly mark all packages with the following in a sealed opaque envelope:
"Cheshire Public Schools - New North End Elementary School - SMART Board Flat Panel
Devices"
Bid packages will be available for download on March 24, 2026. Plans, Specifications, and
Instructions to Bidders may be obtained at the Town Website (www.cheshirect.org under "Bids
and RFPs") or the Connecticut Department of Administrative Services contracting portal
(https://portal.ct.gov/DAS/CTSource/BidBoard).
Questions regarding the work or bid shall ONLY be directed via electronic mail to:
Nicole Tetreault (Tecton Architects) at NicoleT@tectonpc.com with a copy to Vincent Masciana
(Cheshire Public Schools) at vmasciana@cheshire.k12.ct.us
The last date for questions is April 2, 2026.
The Town of Cheshire reserves the rights to amend or terminate this Request for Bids, accept all
or any part of a bid, reject all bids, waive any informalities or non-material deficiencies in a bid,
and award the bid to the bidder that, in the Town's sole discretion and judgment, will be in the
Town's best interests.

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
OUTLINE OF BID DOCUMENTS
Included in Documents
Description: Contents of required for bid
Bid Document submittal
Outline of Bid Documents X
Invitation to Bid X
Standard Instruction to Bidders X
General Specifications X
Special Provisions (if any)
Technical Specifications (if any) X
Insurance Requirements X
Bid Submission Documents: X
Bid Form X X
Bidder's Legal Status Disclosure Form X
Bidder's Certification concerning Equal Employment
X
Opportunities & Affirmative Action Policy
Bidder's Non-Collusion Affidavit X
Bidder's Statement of References X
Contract (Draft):
The Contract in the form attached
AIA Document A101-2017 (Standard Agreement)
AIA Document A201-2017 (General Conditions)
X
Prevailing Wage Information (if applicable)
CHRO Notification to Bidders (if applicable)
Permits (if any)
X
Design Plans (if any)
X
Attachments (if any)
Addenda (if any)
TOWN OF CHESHIRE - CONNECTICUT

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
INVITATION TO BID
Bid Number: Bid Issue Date: Date of Bid Opening: Time of Bid Opening:
ITB #2526-17 March 24, 2026 April 10, 2026 2:00 PM
Location of Bid Opening:
Cheshire Town Hall, Town Manager's Office, 84 South Main Street - Cheshire, Connecticut 06410
The Town of Cheshire is seeking competitive bids from qualified and responsible vendors for
the purchase and installation of SMART Board Flat Panel Devices for the New North End
Elementary School, Jarvis Street & Marion Road, Cheshire, CT 06410.
Lowest responsible and qualified bidder means the bidder whose bid is the lowest of those bidders
possessing the skill, experience, demonstrated ability from past performance, and integrity
necessary to faithfully perform the work.
One (1) original, one (1) copy, and one (1) electronic copy (on USB drive) of sealed bids must be
received in the Cheshire Town Hall, Town Manager's Office, 84 South Main Street, Cheshire, CT
06410 by the date and time noted above. The Town of Cheshire (the "Town") will not accept
submissions by e-mail or fax. The Town will reject bids received after the date and time noted
above.
Bid packages will be available for download on March 24, 2026. Plans, Specifications, and Instructions
to Bidders may be obtained at the Town Website (www.cheshirect.org under "Bids and RFPs") or the
Connecticut Department of Administrative Services contracting portal
(https://portal.ct.gov/DAS/CTSource/BidBoard). Each bidder is responsible for checking the Town's
and CT DAS contracting portal website to determine if the Town has issued any addenda and, if so,
to complete its bid in accordance with the ITB as modified by the addenda.
Bids must be held firm and cannot be withdrawn for sixty (60) calendar days after the opening date.
The Town reserves the right to amend or terminate this Request for Bids, accept all or any part of a
bid, reject all bids, waive any informalities or non-material deficiencies in a bid, and award the bid
to the bidder that, in the Town's sole discretion and judgment, will be in the Town's best interests.
Consideration will be given to such matters as contractor integrity, compliance with public policy,
record of past performance, and financial and technical resources.
TOWN OF CHESHIRE - CONNECTICUT

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
STANDARD INSTRUCTIONS TO BIDDERS
1. INTRODUCTION
The Town of Cheshire (the "Town") is soliciting sealed bids for:
ITB #2526-17 FOR THE PURCHASE & INSTALLATION OF SMARTBOARD FLAT PANEL DEVICES
This ITB is not an offer of a purchase order, and no purchase order will exist unless it is approved by
the New Generation School Building Committee (NGSBC) and issued by the Town.
Interested parties should submit a bid in accordance with the requirements and directions
contained in this ITB. Bidders are prohibited from contacting any Town employee, officer or
official concerning this ITB, except as set forth in Section 7, below. A bidder's failure to comply
with this requirement may result in disqualification.
If there are any conflicts between the provisions of these Standard Instructions to Bidders and any
other documents comprising this ITB, these Standard Instructions to Bidders shall prevail.
2. OBTAINING THE ITB
All documents that are a part of this Request for Bid may at the Town Website (www.cheshirect.org
under "Bids and RFPs") or the Connecticut Department of Administrative Services contracting
portal (https://portal.ct.gov/DAS/CTSource/BidBoard).
3. RIGHT TO AMEND OR TERMINATE THE ITB OR CONTRACT
The Town may, before or after bid opening and in its sole discretion, clarify, modify, amend or
terminate this ITB if the Town determines it is in the Town's best interest. Any such action shall be
effected by a posting on the Town's website, www.cheshirect.org, under "Bids and RFPs."
Each bidder is responsible for checking the Town's and CT Source website to determine if the Town
has issued any addenda and, if so, to complete its bid in accordance with the ITB as modified by the
addenda.
4. PRE-BID CONFERENCE
YES YES*
Pre-Bid Conference: Mandatory:
NO NO
*Any bidder who intends to submit a bid proposal in response to this solicitation must have its designated
representative attend the mandatory pre-bid conference. Representatives must register at the pre-bid
conference and disclose the identity of the firm they represent. Because attendance at the pre-bid
conference is mandatory, a bidder's failure to attend and register at the pre-bid conference shall result in
disqualification of the bidders proposal as non-responsive to the solicitation.
Date Time Location
N/A N/A N/A
TOWN OF CHESHIRE - CONNECTICUT

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
5. KEY DATES
The tentative schedule associated with this ITB will be as follows:
ITB Issue Date March 24, 2026
Pre-Bid Site Visit See Pre-Bid Conference (Section 4)
Deadline for Bidder's April 2, 2026 Seven (7) business days
Questions before bid opening (See Section 7)
April 6, 2026 Four (4) calendar days prior to bid
Final Addenda posting
opening
(See Section 7)
Bid Opening April 10, 2026 2:00 PM
Preliminary Notice of Award* April 16, 2026
Purchase Order Issuance* April 24, 2026
*The Preliminary Notice of Award and Purchase Order Issuance dates shown above are
anticipated, not certain, dates.
6. BID SUBMISSION INSTRUCTIONS
Bids must be received in the Cheshire Town Hall, Town Manager's Office, 84 South Main Street,
Cheshire, CT 06410 prior to the date and time the bids are scheduled to be opened publicly.
Postmarks prior to the opening date and time do NOT satisfy this condition. The Town will not
accept submissions by e-mail or fax. Bidders are solely responsible for ensuring timely delivery.
The Town will NOT accept late bids.
One (1) original, one (1) copy, and one (1) electronic copy (on USB drive) of all bid documents must
be submitted in sealed, opaque envelopes clearly labeled with the bidder's name, the bidder's
address, the words "BID DOCUMENTS," and the Bid Title, Bid Number and Bid Opening Date. The
Town may decline to accept bids submitted in unmarked envelopes that the Town opens in its
normal course of business. The Town may, but shall not be required to, return such bid documents
and inform the bidder that the bid documents may be resubmitted in a sealed envelope properly
marked as described above.
Bid prices must be submitted on the Bid Form included in this ITB. All blank spaces for bid prices
must be completed in ink or be typewritten; bid prices must be stated in both words and figures.
The person signing the Bid Form must initial any errors, alterations or corrections on that form.
Ditto marks or words such as "SAME" shall not be used in the Bid Form.
Bids may be withdrawn personally or in writing provided that the Town receives the withdrawal
prior to the time and date the bids are scheduled to be opened. Bids are considered valid, and may
not be withdrawn, cancelled or modified, for sixty (60) days after the opening date, to give the Town
sufficient time to review the bids, investigate the bidders' qualifications, secure any required
municipal approvals, and execute a binding contract with the successful bidder.
An authorized person representing the legal entity of the bidder must sign the Bid Form and all other
forms included in this ITB.
TOWN OF CHESHIRE - CONNECTICUT

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
7. QUESTIONS AND AMENDMENTS
Questions concerning the ITB's Documents are to be submitted in writing (by e-mail) only to:
Name: Nicole Tetreault
Company: Tecton Architects
E-mail: NicoleT@tectonpc.com
With a copy to:
Name: Vincent Masciana
Company: Cheshire Public Schools
E-mail: vmasciana@cheshire.k12.ct.us
Bidders are prohibited from contacting any other Town employee, officer or official concerning
this ITB. A bidder's failure to comply with this requirement may result in disqualification.
The appropriate Town representative listed above must receive any questions from bidder no later
than April 2, 2026 seven (7) business days before the bid opening date. Questions received after
the foregoing deadline will not be answered. That representative will confirm receipt of a bidder's
questions by e- mail. The Town will answer all written questions by issuing one or more addenda,
which shall be a part of this ITB and the resulting Contract, containing all questions received as
provided for above and decisions regarding same.
At least April 6, 2026 four (4) calendar days prior to bid opening, the Town will post any addenda on the
Town's website, www.cheshirect.org, under "Bids and RFPs" and the Connecticut Department of
Administrative Services contracting portal (https://portal.ct.gov/DAS/CTSource/BidBoard).
Each bidder is responsible for checking the website to determine if the Town has issued any
addenda and, if so, to complete its bid in accordance with the ITB as modified by the addenda.
No oral statement of the Town, including oral statements by the Town representative(s) listed
above, shall be effective to waive, change or otherwise modify any of the provisions of this ITB,
and no bidder shall rely on any alleged oral statement.
8. ADDITIONAL INFORMATION
8.1 DELIVERY/TIME FOR PERFORMANCE: TIME IS OF THE ESSENCE with regard to the
performance of the services procured through this ITB and the purchase order to be issued
by the Town to the selected bidder, if any. Strict compliance with and adherence to the
schedule for the services and the Purchase Order is mandatory. If, in the sole opinion of the
Town, the selected bidder is not adhering to the project schedule, upon forty-eight (48)
hours written notice from the Town to the selected bidder, the Town shall have the right to
direct the bidder to increase its manpower to meet the established project schedule
(including any milestones) without additional compensation. Any and all such additional
labor or supervision shall be at bidder's sole cost and expense and may include, but shall
not be limited to, the Town directing the selected bidder to work overtime, work weekends,
or any combination thereof, without any additional compensation being due to bidder for
TOWN OF CHESHIRE - CONNECTICUT

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
such additional personnel. In addition, the Town shall have the right but not the obligation
to supplement the bidder's forces with that of another vendor in order to achieve
compliance with the project schedule. All costs attributable to the supplemental labor and
supervision of same shall be the sole obligation and responsibility of the selected bidder.
Failure to strictly adhere to the schedule (including any milestones) and the provisions of
This paragraph 8.1 shall constitute a material default of bidder's contractual obligations
and entitle the Town, in its discretion, to all remedies for default set forth in the purchase
order.
8.2 TERMINATION OF PURCHASE ORDER: Purchase Order shall remain in force for the period
within which the selected bidder must perform as set forth in the bid, unless an extension
has been agreed upon as evidenced by an extension executed in writing by both the
selected bidder and the Town.
8.3 ASSIGNMENT: Bidder shall not assign, transfer or subcontract this purchase order or its
obligations hereunder without the prior written consent of the Town, which consent may
be withheld in the Town's sole discretion.
8.4 DEFAULT: The purchase order may be terminated by the Town by written notice of default
to the upon non-performance or breach of the terms as listed in the project manual. The
awarded bidder shall be obligated to pay the Town for all losses, damages, costs and
expenses, including the cost of re-procurement, and attorney's fees incurred defending
claims arising from such default and in seeking recovery of all such costs and expenses from
bidder and/or its surety. Upon a termination for cause, the Town shall have no further
obligation to issue payments to the bidder until resolution of the dispute.
8.5 CONFLICT: To the extent any of the purchase order terms set forth herein conflict with the
terms of the form Purchase Order entered into by the parties, the Purchase Order terms
shall control.
8.6 COVID-19: Bidders shall anticipate and incorporate into their bids all potential costs and
delays related to a public health emergency such as the COVID-19 coronavirus pandemic,
including the cost of compliance with rules, regulations, guidelines and recommendations
issued by public authorities. Potential costs may include but are not limited to, costs related
to inefficiency, lost productivity, delays of performance, social distancing, manpower levels,
project scheduling, coordination, material/product supply chain delays and disruptions,
delivery delays, material escalation, and any other potential costs. In no event shall the Town
be liable for any such costs and/or delays. "NOT APPLICABLE"
8.7 COMPLIANCE with Requirements of Funding Source:
Project Funded (in whole or in part) X YES NO
Funding Source: N/A
The successful bidder shall comply with all federal, state and local laws, ordinances,
regulations and municipal Charter requirements, as well as all guidelines and requirements
TOWN OF CHESHIRE - CONNECTICUT

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
for the funding source noted above, if applicable.
8.8 ACKNOWLEDGEMENT of Market Conditions: Bidders acknowledge, by submitting a bid, that
inflationary market conditions exist. Bidder has priced increased and escalated labor,
equipment and material costs into its bid and taken into consideration the market conditions
when pricing the work.
8.9 CLARIFICATION: The Town reserves the right, either before or after the opening of bids, to
ask any bidder to clarify its bid or to submit any additional information that the Town in its
sole discretion deems desirable.
9. COSTS FOR PREPARING BID
Each bidder's costs incurred in developing its bid are its sole responsibility, and the Town shall have
no liability for such costs.
10. OWNERSHIP OF BIDS
All bids submitted become the Town's property and will not be returned to bidders.
11. FREEDOM OF INFORMATION ACT
All information submitted in a bid or in response to a request for additional information is subject
to disclosure under the Connecticut Freedom of Information Act as amended and judicially
interpreted. A bidder's responses may contain financial, trade secret or other data that it claims
should not be public (the "Confidential Information"). A bidder must identify specifically the pages
and portions of its bid or additional information that contain the claimed Confidential Information
by visibly marking all such pages and portions. Provided that the bidder cooperates with the Town
as described in this section, the Town shall, to the extent permitted by law, protect from
unauthorized disclosure such Confidential Information.
If the Town receives a request for a bidder's Confidential Information, it will promptly notify the
bidder in writing of such request and provide the bidder with a copy of any written disclosure
request. The bidder may provide written consent to the disclosure or may object to the disclosure
by notifying the Town in writing to withhold disclosure of the information, identifying in the notice
the basis for its objection, including the statutory exemption(s) from disclosure. The bidder shall be
responsible for defending any complaint brought in connection with the nondisclosure, including
but not only appearing before the Freedom of Information Commission, and providing witnesses
and documents as appropriate.
12. REQUIRED DISCLOSURES
In its Bid Form each bidder must disclose, if applicable:
Its inability or unwillingness to meet any requirement of this ITB, including but not limited to
any of the Contract Terms contained in Section 28, below;
If it is listed on the State of Connecticut's or United States Government (including any agency
thereof) Debarment List;
TOWN OF CHESHIRE - CONNECTICUT

FIXTURES, FURNISHINGS, EQUIPMENT/DATA, TECHNOLOGY EQUIPMENT ITB #2526-17
If it is ineligible, pursuant to Conn. Gen. Stat. 31-57b, to be awarded the Contract because
of occupational safety and health law violations;
All resolved and pending arbitration and litigation matters in which the bidder or any of its
principals (regardless of place of employment) has been involved within the last seven (7)
years;
All criminal proceedings in which the bidder or any of its principals (regardless of place of
employment) has ever been the subject; and
Each instance in which it or any of its principals (regardless of place of employment) has ever
been found to have violated any state or local ethics law, regulation, ordinance, code, policy
or standard, or to have committed any other offense arising out of the submission of bids or
bids or the performance of work on public works projects or contracts.
A bidder's acceptability based on these disclosures lies solely in the Town's discretion. A failure to
disclose or an inaccurate response shall, in the Town's sole discretion, be grounds for
disqualification.
13. REFERENCES
Each bidder must complete and submit the Bidder's Statement of References form included in this
ITB.
14. LEGAL STATUS
If a bidder is a corporation, limited liability company, or other business entity that is required to
register with the Connecticut Secretary of the State's Office, it must have a current registration on
file with that office. The Town may, in its sole discretion, request acceptable evidence of any bidder's
legal status.
15. PROPOSAL (BID) SECURITY ("BID BOND")
Proposal (Bid) Security Required: YES NO
Each bid must be accompanied by a certified check of the bidder or a proposal (bid) bond with a
surety acceptable to the Town in an amount of equal to at least FIVE PERCENT (5%) of the bid
amount for all contracts exceeding $50,000. The proposal (bid) bond shall be written by a company
or companies licensed to issue bonds in the State of Connecticut, which company or companies shall
have at least an "A-" VIII policyholders rating as reported in the latest edition of Best Publication's
Key Rating Guide. The successful bidder, upon its refusal or failure to execute and deliver the
Contract, certificate(s) of insurance, W-9 form, performance security or other documents required
by this ITB within ten (10) business days of written notification of preliminary award, unless the
Town otherwise agrees in writing, shall forfeit to the Town, as liquidated damages for such failure
or refusal, the security submitted with its bid.
Upon the successful bidder's execution of the Contract in the form enclosed with this ITB , the Town
shall return the proposal (bid) security to the successful bidder and to all other bidders. By
submitting a bid, the bidder expressly agrees that if awarded a contract for the Project, the bidder
shall, within five (5) business days of receipt of notice of award, sign the contract provided by the
Town without alteration or modification by the bidder.
TOWN OF CHESHIRE - CONNECTICUT