Purchase and Installation of Playground Equipment

Request for Proposal (RFP)
RFP #COK 26-023
Purchase and Installation of Playground Equipment
Issued by:
City of Kingsland, Georgia
Proposals must be submitted
No later than
2:00PM on April 29, 2026
To:
City of Kingsland
Mailing Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
108 West William Avenue
Kingsland, Georgia 31548
LATE PROPOSALS WILL BE REJECTED
Issued: 3/31/2026

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Purpose
The City of Kingsland, Georgia ("City") is soliciting sealed proposals from qualified vendors for the
design, supply, delivery, and installation of commercial-grade playground equipment at Little Catfish
Creek Park.
This project is intended to enhance recreational opportunities in a neighborhood park setting, with a
focus on durability, safety, and inclusive play for children of all abilities. The budget for this project is
approximately $50,000.
Invitation
You are hereby invited to submit a sealed proposal by providing all information requested in the
attached "Scope of Work" to the Finance Department to either address listed below:
Mailing Address: Delivery Address:
City of Kingsland City of Kingsland
Finance Department Finance Department
Attn: Hannah Smith, Purchasing Director Attn: Hannah Smith, Purchasing Director
P.O. Box 250 108 West William Avenue
Kingsland, Georgia 31548 Kingsland, Georgia 31548
Proposal Submission Process
All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,
opening date and name of proposer shall be clearly displayed on the outside of the sealed envelope. The
delivery of said proposal to the prescribed delivery point on or before the specified opening date and time
is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery
point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and
as prescribed by the City. No other forms will be accepted. Proposals may not be modified after
submission except at the request of the City during negotiations. All Responders shall submit one (1)
original and two (2) copies of their documents in a SEALED envelope or package. Responders must submit
their proposal no later than Wednesday, April 29, 2026 at 2:00 PM. Any proposal received after the
time and date specified will NOT be considered. The proposal opening will be held in the City Hall Council
Chambers located at 107 South Lee St., Kingsland, GA.
City of Kingsland, Georgia Page 2

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Scope of Work
The selected vendor shall provide a complete turnkey project, including design, equipment, delivery,
installation, and site finishing.
Required Playground Components
Swing Set
Minimum:
o Two (2) standard belt swings
o One (1) ADA-accessible swing (high-back seat or inclusive design)
Commercial-grade construction (powder-coated steel or equivalent)
Designed for public park use and high durability
Small Activity Center / Play Structure
Target age range: 2-12 years
Must include:
o Climbing feature(s) (ladder, wall, or net)
o At least one (1) slide
o Interactive and/or sensory play elements
o ADA-accessible features such as:
Transfer platform
Ground-level play components
Design should maximize play value within a limited footprint and budget
Surfacing and Border System
Installation of a defined play area including:
o Perimeter border system (composite, metal, or treated timber)
o Impact-attenuating surfacing, such as:
City of Kingsland, Georgia Page 3

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Engineered Wood Fiber (preferred for budget efficiency), OR
Playground-certified rubber mulch
Surfacing must meet fall height requirements and safety standards
Installation & Site Work
Delivery of all materials
Minor site preparation and grading as needed
Full installation per manufacturer specifications
Anchoring and safety compliance
Final inspection readiness
Budget Guidance
The total project cost, including all materials, labor, delivery, installation, surfacing, and borders:
Proposals should prioritize value engineering to maximize play features within budget
Alternate options or add-ons may be submitted but must be clearly identified separately
Compliance Requirements
All equipment and installation must comply with:
Americans with Disabilities Act (ADA)
Consumer Product Safety Commission (CPSC) Guidelines
ASTM Standards (including F1487 and F1292)
All applicable state and local codes
Qualifications of Proposers
Proposers must:
Have experience with municipal or commercial playground installations
City of Kingsland, Georgia Page 4

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Provide at least three (3) references for similar projects
Be licensed to operate in Georgia
Provide proof of insurance
Proposal Requirements
Submittals must include:
Company Information
Company background and relevant experience
Concept Plan
Layout or rendering showing equipment placement within a compact park setting
Description of how the design fits a neighborhood park environment
Equipment Specifications
Detailed descriptions of all components
Materials and durability
ADA/inclusive features clearly identified
Cost Proposal
Itemized pricing:
o Equipment
o Shipping/delivery
o Installation
o Surfacing
o Border system
Total project cost (must clearly state compliance with budget cap)
Project Schedule
Estimated timeline from award to completion
Preference for completion within 60-90 days
City of Kingsland, Georgia Page 5

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Warranty
Manufacturer warranties
Installation/workmanship warranty
References
Minimum of three (3) similar completed projects
Evaluation Criteria
Proposals will be evaluated based on:
Value and cost (25%)
Quality and durability of equipment (20%)
ADA accessibility and inclusive design (20%)
Experience and past performance (15%)
Design suitability for Little Catfish Creek Park (10%)
Project timeline (10%)
Questions
All questions shall be submitted in writing to:
Hannah Smith
hsmith@kingslandgeorgia.com
Terms and Conditions
The City reserves the right to reject any or all proposals
The City reserves the right to waive informalities
The City may request clarification or additional information
Award will be made in the best interest of the City
City of Kingsland, Georgia Page 6

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Insurance Requirements
The selected vendor must provide:
General Liability Insurance
Workers' Compensation Insurance
Automobile Liability Insurance (if applicable)
Coverage must meet City requirements.
Contract Requirement
The selected proposer will be required to enter into a formal agreement with the City of Kingsland prior
to commencing work.
E-Verify and Contractor Affidavit
Pursuant to O.C.G.A. 13-10-91, the successful contractor shall submit a Contractor Affidavit verifying
participation in the federal E-Verify program prior to execution of the lease agreement.
Subcontractor affidavits shall also be provided where applicable.
Non-Discrimination / Title VI
The City of Kingsland, in accordance with Title VI of the Civil Rights Act of 1964, the Civil Rights
Restoration Act of 1987, and related nondiscrimination statutes, ensures that no person shall, on the
grounds of race, color, national origin, sex, age, disability, or income status, be excluded from
participation in, denied the benefits of, or otherwise subjected to discrimination under any City program
or activity.
Reservation of Rights
The City reserves the right to:
Reject any or all proposals
Waive informalities or irregularities in proposals
Request additional information from vendors
Negotiate with the most qualified proposer
Award a contract in the best interest of the City
City of Kingsland, Georgia Page 7

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Questions
Questions regarding this RFP must be submitted in writing to the City of Kingsland prior to the proposal
deadline.
Award
The City of Kingsland reserves the right to reject any or all proposals, or any part of any proposal, to award
in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in
the best interest of the City of Kingsland. City of Kingsland reserves the right to accept or reject any and
all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest
of the City.
The City of Kingsland reserves the right, at any time, to modify, waive, or otherwise vary the terms and
conditions of this RFP including, but not limited to, the deadlines for submissions and submission
requirements. The City further reserves the right to cancel or withdraw this RFP at any time. The City
also reserves the right to negotiate mutually acceptable contract terms with the successful proposer. (City
Purchasing Ordinance, Article IV, Division 2, Section 2-99).
Local Vendor Preference
For purchases, proposals, proposals or contracts less than $100,000 the local vendor may be given an
opportunity to match the lowest price proposal, if the quotation or proposal of the local vendor is within
10% of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest
price proposal, including all other terms, quality, service and conditions, then the local vendor shall be
awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)
Hold Harmless
The Vendor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits,
actions, or claims of any kind brought as a consequence of any negligent act or omission by the Vendor.
The Vendor agrees that this clause shall include claims involving infringement of patent or copyright.
For purposes of this document, "City" and "Vendor" includes their employees, officials, agents and
representatives.
Payment
Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of
Work and acceptance by the City of Kingsland. Proposer shall compute pricing less sales tax, of which the
City of Kingsland is exempt, and documentation will be provided upon request.
City of Kingsland, Georgia Page 8

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
General Instructions
Proposal must contain a manual signature of an authorized representative. Proposals must be typed or
printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry
must be initialed.
Any questions shall be directed as follows:
Lee Spell, City Manager
PH: (912) 729-5613
Email: lspell@kingslandgeorgia.com
All submission questions regarding this request shall be directed to:
Hannah Smith, Purchasing Director
PH: (912) 729-8113
Email: hsmith@kingslandgeorgia.com
Required Documents to Be Submitted
One (1) original and two (2) copies of documents which must include the following information:
1. Acknowledgement of Addenda
2. W-9
City of Kingsland, Georgia Page 9

CITY OF KINGSLAND, GEORGIA RFP #COK26-023
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT
Acknowledgement of Addenda
Proposer hereby acknowledges receipt of all Addenda.
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ___________________________________
Company: _________________________________________________________________________
Authorized Signature: ________________________________________________________________
Print Name: ________________________________________________________________________
City of Kingsland, Georgia Page
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