Purchase and Installation of Office Furniture

Request for Proposal (RFP)
RFP #COK 26-022
Purchase and Installation of Office Furniture
Issued by:
City of Kingsland, Georgia
Proposals must be submitted
No later than
2:00PM on May 5, 2026
To:
City of Kingsland
Mailing Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
108 West William Avenue
Kingsland, Georgia 31548
LATE PROPOSALS WILL BE REJECTED
Issued: 3/25/2026

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Purpose
The City of Kingsland is soliciting proposals from qualified vendors to provide, deliver, and install office
furniture for the Kingsland Police Department. The selected vendor shall furnish a complete, functional,
and professional furniture solution in accordance with the specifications outlined in this RFP.
Invitation
You are hereby invited to submit a sealed proposal by providing all information requested in the
attached "Scope of Work" to the Finance Department to either address listed below:
Mailing Address: Delivery Address:
City of Kingsland City of Kingsland
Finance Department Finance Department
Attn: Hannah Smith, Purchasing Director Attn: Hannah Smith, Purchasing Director
P.O. Box 250 108 West William Avenue
Kingsland, Georgia 31548 Kingsland, Georgia 31548
Proposal Submission Process
All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,
opening date and name of proposer shall be clearly displayed on the outside of the sealed envelope. The
delivery of said proposal to the prescribed delivery point on or before the specified opening date and time
is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery
point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and
as prescribed by the City. No other forms will be accepted. Proposals may not be modified after
submission except at the request of the City during negotiations. All Responders shall submit one (1)
original and two (2) copies of their documents in a SEALED envelope or package. Responders must submit
their proposal no later than Tuesday, May 5, 2026 at 2:00 PM. Any proposal received after the time and
date specified will NOT be considered. The proposal opening will be held in the City Hall Council Chambers
located at 107 South Lee St., Kingsland, GA.
City of Kingsland, Georgia Page 2

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Project Overview
This project includes furnishing multiple private offices, shared workspaces, a training room, reception
area, and support spaces within the Police Department facility.
All furniture shall be durable, ergonomic, and suitable for a professional law enforcement environment.
Vendors are expected to provide cohesive design solutions that maximize functionality, efficiency, and
space utilization.
Scope of Work
The selected vendor shall provide:
Furniture procurement
Delivery to site
Assembly and installation
Placement according to agreed layout
Removal of all packaging materials
Final adjustments to ensure usability and completeness
Furniture Requirements by Area
Private Offices
Furniture shall be provided as follows:
Deputy Chief's Office (Approx. 181 SF)
One executive desk
One desk return
One executive chair
Two guest chairs
One storage credenza or cabinet
Optional: Small meeting table with four chairs (if space allows)
Chief's Office - Room 27 (Approx. 223 SF)
One executive desk
One desk return
One executive chair
City of Kingsland, Georgia Page 3

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Two guest chairs
One storage credenza or cabinet
One small meeting table with four chairs
Assistant Office - Room 24 (Approx. 161 SF)
One standard desk
One task chair
Two guest chairs
One lateral file or storage cabinet
Captain Offices - Rooms 12 & 14 (Approx. 181 SF each)
One desk per office
One task or executive chair per office
Two guest chairs per office
One file cabinet or storage unit per office
Lieutenant Offices - Rooms 11, 15 & 29 (Approx. 158-181 SF)
One desk per office
One task chair per office
Two guest chairs per office
One file cabinet or storage unit per office
Sergeant Offices (Rooms 6, 7, 9, 10 - Approx. 140 SF each)
One desk per office
One task chair per office
Two guest chairs per office
One file cabinet per office
CID / Investigative Offices (Approx. 159-180 SF)
One desk per office
One task chair
Two guest chairs
One storage unit or file cabinet
City of Kingsland, Georgia Page 4

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Office 28 (Approx. 181 SF)
One desk
One task chair
Two guest chairs
One storage unit
Administrative & Support Spaces:
Records Office - Room 31 (Approx. 79 SF)
One workstation desk
One task chair
One file cabinet or storage unit
Fingerprint Room - Room 33 (Approx. 89 SF)
One workstation desk
One task chair
One equipment cabinet
Clerk Office - Room 32 (Approx. 220 SF)
Two workstations
Two task chairs
Two file cabinets
Shared work counter
Copy / Work Room - Room 30 (Approx. 115 SF)
One work counter
Two storage cabinets
Printer/copier station
City of Kingsland, Georgia Page 5

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Multipurpose Training Room - Room 5 (Approx. 613 SF)
This space shall support training and operational briefings.
Required furniture:
Eight modular training tables
Thirty (30) to thirty-six (36) training chairs
One instructor podium or lectern
One mobile instructor workstation
Optional wall storage cabinet
Requirements:
Tables must be modular and reconfigurable
Chairs must be stackable or easily movable
Patrol Workstations - Room 16 (Approx. 549 SF)
Base configuration:
Six modular workstations
Six ergonomic task chairs
Six mobile pedestal file cabinets
Shared storage cabinets or shelving
Optional configurations (vendors may propose alternatives):
Four large shared workstations
Eight compact workstations
City of Kingsland, Georgia Page 6

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Reception Area & Public Lobby
Reception Desk (Rooms 1 & 32)
The reception desk shall include:
Transaction counter
Minimum width: 10-12 feet
ADA-compliant transaction section
Two staff workstations
Lockable storage
File drawers
Durable finish suitable for public use
Cable management system
Privacy panels
Lobby Seating
Four to six visitor chairs or equivalent bench seating
General Requirements
Furniture shall be commercial-grade and designed for high-use environments
Ergonomic seating is required for all staff positions
Finishes should be durable, easy to clean, and professional in appearance
All components must meet applicable safety and ADA compliance standards
Proposal Requirements
Vendors shall include:
Detailed itemized pricing
Product specifications and cut sheets
Finish and material options
Warranty information
Estimated delivery and installation timeline
Space planning/layout recommendations (if applicable)
Any proposed alternatives or value-engineered options
City of Kingsland, Georgia Page 7

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Basis for Proposal
Quantities provided are for pricing purposes only
Room sizes are approximate
Final layout, finishes, and quantities may be adjusted prior to contract award
Delivery & Installation
The vendor shall:
Deliver all furniture to the project site
Assemble and install all items
Place furniture according to approved layout
Remove all debris and packaging
Ensure all furniture is fully functional upon completion
Evaluation Criteria
Proposals will be evaluated based on:
Compliance with specifications
Quality and durability of furniture
Cost and overall value
Vendor experience and references
Delivery and installation timeline
Flexibility and design approach
Insurance
General Liability (e.g., $1M)
Workers Comp
Auto Liability (if delivering/installing)
E-Verify and Contractor Affidavit
Pursuant to O.C.G.A. 13-10-91, the successful contractor shall submit a Contractor Affidavit verifying
participation in the federal E-Verify program prior to execution of the contract agreement.
Subcontractor affidavits shall also be provided where applicable.
City of Kingsland, Georgia Page 8

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Non-Discrimination / Title VI
The City of Kingsland, in accordance with Title VI of the Civil Rights Act of 1964, the Civil Rights
Restoration Act of 1987, and related nondiscrimination statutes, ensures that no person shall, on the
grounds of race, color, national origin, sex, age, disability, or income status, be excluded from
participation in, denied the benefits of, or otherwise subjected to discrimination under any City program
or activity.
Reservation of Rights
The City reserves the right to:
Reject any or all proposals
Waive informalities or irregularities in proposals
Request additional information from vendors
Negotiate with the most qualified proposer
Award a contract in the best interest of the City
Questions
Questions must be submitted no later than May 1, 2026.
Addenda
All addenda will be issued via City website and/or email distribution, and it is the responsibility of the
proposer to verify receipt.
Award
The City of Kingsland reserves the right to reject any or all proposals, or any part of any proposal, to award
in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in
the best interest of the City of Kingsland. City of Kingsland reserves the right to accept or reject any and
all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest
of the City.
The City of Kingsland reserves the right, at any time, to modify, waive, or otherwise vary the terms and
conditions of this RFP including, but not limited to, the deadlines for submissions and submission
requirements. The City further reserves the right to cancel or withdraw this RFP at any time. The City
also reserves the right to negotiate mutually acceptable contract terms with the successful proposer. (City
City of Kingsland, Georgia Page 9

CITY OF KINGSLAND, GEORGIA RFP #COK26-022
PO BOX 250 KINGSLAND, GA PURCHASE AND INSTALLATION OF OFFICE FURNITURE
Purchasing Ordinance, Article IV, Division 2, Section 2-99).
Local Vendor Preference
For purchases, proposals, proposals or contracts less than $100,000 the local vendor may be given an
opportunity to match the lowest price proposal, if the quotation or proposal of the local vendor is within
10% of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest
price proposal, including all other terms, quality, service and conditions, then the local vendor shall be
awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)
Hold Harmless
The Vendor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits,
actions, or claims of any kind brought as a consequence of any negligent act or omission by the Vendor.
The Vendor agrees that this clause shall include claims involving infringement of patent or copyright.
For purposes of this document, "City" and "Vendor" includes their employees, officials, agents and
representatives.
Payment
Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of
Work and acceptance by the City of Kingsland. Proposer shall compute pricing less sales tax, of which the
City of Kingsland is exempt, and documentation will be provided upon request.
General Instructions
Proposal must contain a manual signature of an authorized representative. Proposals must be typed or
printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry
must be initialed.
Any questions shall be directed as follows:
Rickey Evans, Police Chief
PH: (912) 729-5613
Email: revans@kingslandga.gov
City of Kingsland, Georgia Page
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