Purchase and Installation of an Ice Machine

June 25, 2026
INFORMAL WRITTEN QUOTE
IWQ #132860
Gwinnett County is soliciting competitive quotes from qualified suppliers for the Purchase and Installation
of an Ice Machine for the Department of Parks and Recreation.
Quotes should be typed or submitted in ink and returned to the Attention of Casey Beauston, Purchasing
Associate III. Quotes should be received by 3:00 P.M. on July 9, 2026 by email
casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - 2nd Floor -
Purchasing Division, 75 Langley Drive, Lawrencevi lle, Georgia 30046.
Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, at
casey.beauston@gwinnettcounty.com or by calling 770-822-7995 no later than 3:00 P.M. on June 29,
2026. Quotes are legal and binding upon the bidder when submitted. The written Quote documents
supersede any verbal or written prior communications between the parties.
Successful awarded supplier will be required to meet insurance requirements. Insurance Company must
be authorized to do business in Georgia by The Ge orgia Insurance Department, listed in the Department of
Treasury's Publication of Companies holding Ce rtificates of Authority as Acceptable Surety on Federal
Bonds and as acceptable reinsuring companies, a nd must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Gwinnett County Government should be directed to the ADA
Coordinator, Gwinnett County Justice and Admini stration Center, 770-822-8165.
Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett
County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed
in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to
negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.
We look forward to your quote and appreciate you r interest in Gwinnett County.
Casey Beauston, CPPB
Purchasing Associate III
The following pages should be returned with your quote: Quote Schedule, Pages 3-4
References, Page 5
Contractor Affidavit & Agreement, Page 6

IWQ #132860 Page 2
ICE MACHINE REPLACEMENT - SPECIFICATIONS
I. SCOPE OF WORK
1. Gwinnett County Department of Parks and Recreation is soliciting competitive quotes from
qualified suppliers for the purchase and installation of an ice machine at Bethesda Park Senior
Center. The successful supplier shall furnish all labor, delivery, and materials required to install
the ice machine. This is also a requirement to remove and haul away the old unit.
II. GENERAL REQUIREMENTS
1. REFERENCES
A minimum of three (3) references shall be provided on the "References" form included herein.
References must clearly demonstrate the successful completion of similar projects within the past
five (5) years.
2. The use of brand name is not for restrictive purposes or to limit competition, but to assist suppliers
in determining the standard of quality and basis of design Gwinnett County is seeking. It shall be
understood that items equaling or surpassing the quality level are also acceptable. Gwinnett County
shall be the sole determinant of acceptability of all approved equivalents. It is the supplier's
responsibility to prove equivalent products equal or exceed the quality level of the product(s)
specified.
III. LOCATION
The site is located at:
Bethesda Park Senior Center
225 Bethesda Church Road
Lawrenceville, GA 30044
678-277-0179

IWQ #132860 Page 3
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE
Item
Description Lump Sum Price
#
Lump Sum Fee for Ice Machine (including Ice Bin,
Manitowoc Item #B570, and Ice Maker, Indigo NXT,
1 $
Manitowoc Item #IYT0900A) and installation, per above
specifications.
NOTE: Pricing MUST include all costs associated with this request, including but not limited to labor, delivery, installation, materials, haul away,
disposal, travel, etc.
COMPANY NAME: ________________________________________________________________________________________

IWQ #132860 Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE CONTINUED
Certification of Non-Collusion in Quote Preparation
Signature Date
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No. Date Addendum No. Date
In compliance with the attached specifications and the Instructions for Vendors, the undersigned offers and agrees, within ninety (90) days of the date of quote opening,
to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee
schedule. By submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their
preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the
Instructions for Vendors.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number E-mail Address

IWQ #132860 Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING
DEEMED NON-RESPONSIVE.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references
for every project bid. The references listed should be of similar size and scope of the project being bid on. Do
not submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
COMPANY NAME

IWQ #132860 Page 6
Page 6
IWQ #132860 Purchase and Installation of an Ice Machine
CONTRACTOR AFFIDAVIT AND AGREEMENT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform
Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett
County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the
electronic verification of work authorization programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability
provisions and deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of
Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration
Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.
Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett
County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.
_________________________________________ _____________________________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Street Address
_________________________________________
City/State/Zip Code
_____________________________________ _____________________________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
For Gwinnett County Use Only:
__________________________________________
Title of Authorized Officer or Agent of Contractor Document ID #____________________
Issue Date: _______________________
___________________________________________
Printed Name of Authorized Officer or Agent
Initials: ___________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 20_______
________________________________________________
Notary Public
My Commission Expires: ___________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S. Citizenship and
Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

IWQ #132860 Page 7
VENDOR INSURANCE REQUIREMENTS
Insurance:
Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance
shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of
Commissioners. The Contractor and their Subcontractor's/vendor's Certificates of Insurance shall require that the
County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy
listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.
A. Minimum Coverage
Commercial General Liability (Occurrence Form):
General Aggregate (other than Prod/Comp Ops Liability) $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Each Occurrence $1,000,000
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute
endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19
or a substitute endorsement providing equivalent coverage) must be provided with your
Certificate of Insurance.
* Primary and Non-Contributory Endorsement to be specified in writing
* Contractual Liability
* Broad Form Property Damage
* Severability of Interest
* Underground, explosion, and collapse coverage
* Personal Injury (deleting both contractual and employee exclusions)
* Incidental Medical Malpractice
* Hostile Fire Pollution Wording
* Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
* If project or operations are within 50 ft of a railroad, Contractor is required to name the specific
Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement
CG2417 or its equivalent.
* In the event the General Liability insurance required by this Contract is written on a claims-made
basis, Contractor warrants that any retroactive date under the policy shall precede the effective date
of this Contract; and that either continuous coverage will be maintained, or an extended discovery
period will be exercised for a period of five (5) years or applicable statute of limitation period
following completion of the work.
Automobile Liability to include:
Combined Single Limit - Each Accident $1,000,000
* Comprehensive form providing coverage for bodily injury, death of any person, and property
damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased,
hired, borrowed vehicles, and any other statutorily required automobile coverage.
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsements must be provided with the Certificate of Insurance
* Coverage to include loading and unloading

IWQ #132860 Page 8
* Contractual Liability
Worker's Compensation & Employer's Liability Coverage to include:
Workers Compensation Georgia State Statutory Limits
Employers Liability
Bodily Injury by Accident - Each Accident $ 500,000
Bodily Injury by Disease - Policy Limit $ 500,000
Bodily Injury by Disease - Each Employee $ 500,000
* Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required
depending on the extent of contract):
Contract Sums:
Contracts up to $999,999
Each Occurrence and Aggregate Limit $1,000,000
Contracts from $1,000,000 to $1,999,999
Each Occurrence and Aggregate Limit $3,000,000
Contracts from $2,000,000 to $4,999,999
Each Occurrence and Aggregate Limit $5,000,000
Contracts Over $5,000,000
Each Occurrence and Aggregate Limit $10,000,000
* Concurrency of Effective Dates with Primary
* Blanket Contractual Liability
* Drop Down Feature
* Umbrella Policy must be as broad as the primary policy.
* Coverage excess over General Liability, Business Auto Liability, and Employers Liability
* In the event the Umbrella/Excess Liability insurance required by this Contract is written on a
claims- made basis, Contractor warrants that any retroactive date under the policy shall precede
the effective date of this Contract; and that either continuous coverage will be maintained or an
extended discovery period will be exercised for a period of five (5) years or applicable statute of
limitation period following completion of the work.
* Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County
prior to start of work.
* Gwinnett County Board of Commissioners shall be Additional Insureds.
* Contractor shall be liable for money, securities, or other property of the County.
* Such coverage shall include an owner coverage endorsement for County and County shall be
included as a loss payee.
* Additional Insured Endorsements must be provided with the Certificate of Insurance
Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data
(including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s)
or internet site(s):
Limit of Insurance per Claim $1,000,000
Aggregate Limit $1,000,000

IWQ #132860 Page 9
The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to,
insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by
law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar
remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration
of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or
other negligence in the handling of confidential information, and including coverage for related regulatory fines,
defenses, and penalties allowed by law.
Property Insurance:
The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction
office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor's
work. Contractor agrees to waive its rights of recovery and cause its
insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however
caused.
Riggers Liability Insurance:
If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties
performing such work shall carry Rigger's Liability Insurance in an amount adequate to insure against the physical loss
or damage to the property or equipment in its care
Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft
systems (e.g., drones) and/or fixed-wing aircraft:
Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability
insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.
Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal
injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily
injury coverage (for any aircraft except unmanned aircraft systems)
* Such policy shall include contractual liability covering all owned and non-owned aircraft
* If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such
party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against
County and any other indemnified parties and (b) name County and such other parties as Additional
Insureds
* The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified
by the Federal Aviation Administration to operate any such aircraft.
B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing
as an Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.
C. The cancellation should provide 10 days' notice for nonpayment and 30 days' notice of cancellation.
D. Certificate Holder should read:
Gwinnett County Board of Commissioners
75 Langley Drive
Lawrenceville, GA 30046-6935
E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher.
Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit.
European markets including those based in London and domestic surplus lines markets that operate on a
non-admitted basis are exempt from this requirement provided that the Contractor's broker/agent can provide
financial data to establish that a market is equal to or exceeds the financial strengths associated with the
A.M. Best's rating of A-7 or better.
F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of

IWQ #132860 Page 10
the Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of
non- admitted carriers, in which case the broker placing coverage should be licensed by the Insurance
Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a
resident or non- resident.
G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding
bid/contract by project name and project/bid number, if applicable.
H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified
letter from the insurance company(ies) if requested by the County to verify compliance with these insurance
requirements.
I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any
insurance program carried by the County.
J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every
subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of
any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor
fails to procure and maintain insurance as required, all such required Insurance shall be procured and
maintained by Contractor at Contractor's expense.
K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance
requirements contained in this Contract have been complied with and until evidence of such compliance
satisfactory to Gwinnett County as a to form and content has been filed with Gwinnett County. The ACORD
Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made
to a Certificate of Insurance or an approved substitute.
L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board
of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed
by the Contractor for the County.
M. Special Form Contractors' Equipment and Contents Insurance covering owned, used, and leased equipment,
tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must
be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County
owned equipment, tools, supplies, and contents.
N. The Contractor shall make available to the County, through its records or the records of its insurer,
information regarding any claim related to a County project. Any loss run information relating to a County
project will be made available to the County upon its request.
O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve
the Contractor and Subcontractors of liability under the Contract and any applicable law.
P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970,
Public Law 91-956, and any other laws that may apply to this Contract.
Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors' industry.
R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.
Surety Bonds (if required)
All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in
item E above.