PURCHASE & DELIVERY OF TYPE "D" HOT MIX ASPHALTIC CONCRETE (2025 SINGLE MACHINE REPAVING PROJECT)

Number

Title

1/8/2025 3:30 PM

1/27/2025 5:00 PM

1/30/2025 4:00 PM

GENESIS GARCIA

BUYER II

GAGARCIA@MCALLEN.NET

INVITATION TO BID

BID NOTICE

Solicitation Type and Name : Invitation to Bid for the Purchase and Delivery of Type “D” Hot Mix Asphaltic Concrete (2025 Single Machine Repaving Project)

Solicitation Number : 01-25-P22-120

Description : The City of McAllen is soliciting electronic bids for the Purchase and Delivery of Type “D” Hot Mix Asphaltic Concrete.

Bid Opening : Sealed electronic bids addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, January 30 ^TH , 2025 at 4:00 pm Central Standard Time(CST) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2 ^nd floor, Conference Room 2A. Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/84963686660?pwd=64TZWMBFKZuLJMeuzSk10v1saSYRaR.1; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 849 6368 6660; Passcode: 739224; Additional Zoom login/meeting information is available in the City’s bidding portal. All bid responses are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time.  Original, hard copy, and/or late bids shall not be accepted.

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Pre-Submittal Conference : City of McAllen, City Hall, 2 ^nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 [EV1] on Thursday, January 23 ^rd , 2025 at 11:00am (CST). Pre-Submittal Conference is also available through Zoom Meeting at: https://us06web.zoom.us/j/81291951919?pwd=cbTFCJDMSbsNcoYtWTjrtlM1d3cONX.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 812 9195 1919; Passcode: 175445. Additional Zoom login/meeting information is available in the City’s bidding portal. All prospective respondents are encouraged to be in attendance.

To view this solicitation and submit a bid response, you must first register in the City’s bidding portal at: https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total bid shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will enter into a contract with the City of McAllen [EV2] . The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.

Original Bid Security shall be delivered in a sealed envelope and clearly marked as follows:

BID SECURITY FOR PROJECT NO . 01-25-P22-120 Invitation to Bid for the Purchase of Invitation to Bid for the Purchase and Delivery of Type “D” Hot Mix Asphaltic Concrete (2025 Single Machine Repaving Project)

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):

1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501

Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220

The City of McAllen reserves the right to refuse and reject any or all bids and to waive any or all formalities or technicalities, or to accept the bids considered the best value to the City, and to hold the bids for a period of sixty ( 60 ) days without taking action.

Applicable Product Categories : 74511 Asphalt, Previous Hot Mix, 74521 Asphaltic Concrete, Hot Laid Including Bituminous Materials.

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT