008-PUR-2027 Specialized School Nursing Services

REQUEST FOR PROPOSAL
FOR
SPECIALIZED SCHOOL NURSING SERVICES
DOUGHERTY COUNTY SCHOOLS
SOLICITATION ID: 008-PUR-2027
Document Date: MAY 20, 2027
Logistical Services
Dougherty County School System
601 Flint Ave.
Albany, GA 31701

TABLE OF CONTENTS
CONTRACTUAL INFORMATION
SECTION 1: RFP INTRODUCTION 3
SECTION 2: GENERAL TERMS AND CONDITIONS 4-6
SECTION 3: BIDDER QUALIFICATIONS 6
SECTION 4: STANDARD CONTRACT CONDITIONS 7
SECTION 5: BACKGROUND CHECKS 7-8
SECTION 6: SPECIAL INSTRUCTIONS 8
ATTACHMENTS
ATTACHMENT A -DJEA POLICY AND STATEMENT OF ASSURANCE 9-11
ATTACHMENT B - DEBARMENT FORMS 12-13
ATTACHMENT C - VENDOR INFORMATION FORM 14
ATTACHMENT D - VENDOR REFERENCE SHEET 15
ATTACHMENT E - ACKNOWLEDGEMENT 16
ATTACHMENT F - CERTIFICATION OF NON-COLLUSION 17
ATTACHMENT G - GA. SECURITY & IMMIGRATION COMPLIANCE 18
ATTACHMENT H - GA. SECURITY & IMMIGRATION COMPLIANCE 19
BID SUBMISSION CHECKLIST 20
PROPOSAL SPECIFICATIONS AND GUIDELINES 21-25
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LOGISTICAL SERVICES
601 FLINT AVE.
ALBANY, GA 31702
008-PUR-2027
SECTION 1: RFP INTRODUCTION
The Dougherty County School System (DCSS) is soliciting proposals from qualified vendors to provide specialized
school nursing services. Proposals will be received until 11:30 a.m. on June 17, 2026.
Sealed proposals will be received by the Dougherty County School System at the time and place specified on the
invitation at which time they will be publicly opened and read. Neither dating of proposal form nor placing in mail
by this date will meet requirements. Proposals will be received up to date and time stated. The Dougherty County
School System reserves the right to reject any and all proposals, any part of proposals, and to waive any and all
informalities.
The Dougherty County School System, at its discretion and at no fee to the Dougherty County School System, may
invite any vendor to appear for questioning during evaluation of bids for the purpose of clarifying statements in the
bid. The Dougherty County School System reserves the right to reject any or all bids; any part or parts of a bid,
waive any technicalities/informalities, increase or reduce quantities, make modifications or specifications, and
award any or all of the contract in a manner that is in the best interest of the Dougherty County School System.
ITEM(S): SPECIALIZED SCHOOL NURSING SERVICES
CONTRACT TYPE: REQUEST FOR PROPOSAL
PERIOD: JULY 1, 2026 through JUNE 30, 2027
Q&A DEADLINE: JUNE 1, 2026 @ 2:30PM
BID OPENING: JUNE 17, 2026 - 11:30 AM - Logistical Services
MAIL BIDS TO: Hand deliver all sections to the above address, or mail to:
Sharonda Thompson, Director of Logistical Services
Dougherty County School System
601 Flint Ave.
Albany, GA 31701
MAILING ENVELOPES SHALL BE PLAINLY MARKED
"008-PUR-2027" WITH DATE AND TIME OF BID OPENING
All questions concerning this Request for Quotations must be submitted via email to
Purchasing@docoschools.org and include the subject line: "008-PUR-2027 Q&A". Please note the Q&A
deadline for this RFP is Monday, June 1, 2026 at 2:30pm.
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SECTION 2: GENERAL TERMS AND CONDITIONS
1. VENDOR'S ACCESS TO RFP INFORMATION: Vendors are advised to view the DCSS website on a
weekly basis for a listing of solicitations. RFPs issued by the DCSS are posted on the DCSS web site at
www.docoschools.org and the Georgia Procurement Registry at https://ssl.doas.state.ga.us/PRSapp/.
2. CORRECTION OF MISTAKES: All proposals must be ink or typewritten. No erasures permitted.
Mistakes may be crossed out and correction inserted adjacent. Corrections must be initialed in ink by person
signing bid.
3. FACSIMILE OR TELEGRAPHIC OFFERS: An offer shall be submitted on the forms provided. A
facsimile, telegraphic, or mailgram offer shall be rejected.
4. SIGNATURE ON PROPOSAL REQUIRED: All proposals must be signed with the firm or corporate
name and by a responsible officer.
5. DELIVERY OF PRICE REQUEST: Offers received after the time and date stated on the RFP will be
returned, unopened to the appropriate bidder, at bidder's expense. Post marks or dating of documents will be
given no consideration in the case of late submissions. If, however, a deliverer (UPS, Federal Express, US
Air, etc.) can provide documented proof as evidenced by the signature of a school district employee that
substantiates the claim the proposal was delivered to the proper place prior to the time and date set for Bid
Opening and, through fault of school district personnel, the proposal did not get to the proper authority, the
proposal will be considered. It is the bidder's responsibility to ensure their proposal is delivered on time and
to keep up with tracking information. Do not make any school district personnel the contact for receiving
tracking alerts on your mailing.
6. RETURN INSTRUCTIONS: Vendors must use the RFP form(s) without alterations. Vendors should make
copies for their records. When applicable, the "Unit Price," "How Packed," and "Brand & Code Quoting"
lines must be completed for each item. Proposals should be sealed in an envelope with the following on the
outside: The school system's name and address, the submitter's company name, the RFP number, and the
RFP opening date and time as they appear on the cover sheet of this bid document. This is to assure that the
proposal can be accurately registered upon receipt. You may clip and attached the label below.
ATTN: Sharonda Thompson, Director of Logistical Services
Dougherty County School System
601 Flint Avenue
Albany, GA 31707
Bid: Specialized School Nursing Services No. 008-PUR-2027
Due: 6/17/2026 11:30AM
7. UNIT PRICE PREVAILS: Unit price will prevail in case of conflict between unit and total price. All prices
to be firm for the period specified in the "Invitation," unless covered by an escalation clause.
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8. INVOICES: All items listed are to be charged to the Dougherty County School System, P. O. Box 3170,
Albany, GA 31702. Invoice date to be determined by the date of delivery unless otherwise agreed.
9. PUBLIC OPENING AND CONFIDENTIALITY: Bid openings are open to any bidder or interested
member of the public. The information announced will vary with the nature of the procurement, but all
accepted bids, at a minimum, will be identified at the time they are due. This is done to reduce the potential
for collusion and favoritism and to foster public confidence in our procurement process. Information
conveyed during the bid opening is public record at the time of the bid opening. Afterwards, bids and other
documents and information pertaining to the RFP, will be publicly available following the award of the
contract. No files will be removed from the school district offices. An offeror who wishes to obtain a copy of
the RFP tally sheet, should continue to check the DCSS web site for posting. The web address is
http://www.docoschools.org.
Bid openings will take place at the following location:
Logistical Services Department
601 Flint Avenue
Albany, GA 31701
The opening can also be viewed live via Zoom:
https://zoom.us/j/8995235446
Meeting ID: 8995235446
Meeting Password: 652309
10. CORRECTNESS OF QUOTATIONS: Quotations shall be verified before submission, as quotations
cannot be withdrawn after public opening. No proposal can be corrected after being opened. The Dougherty
County School System will not be responsible for errors or omissions on any Bid or to waive any informality
in Bids and to accept or reject any items thereon.
11. DUTY TO EXAMINE: It is the responsibility of each offeror to examine the entire solicitation, seek
clarification in writing, and check its offer for accuracy before submitting the offer. Lack of care in preparing
an offer shall not be grounds for withdrawing the offer after the offer due date and time nor shall it give rise to
any contract claim.
12. ADDENDA: If clarification of the specifications/instructions is required the request shall be made in writing
by the Q&A deadline set forth on page 3 of the RFP. The school district will respond to material questions in
the form of an addendum. All efforts will be made to provide any required addenda on the DCSS on-line web
site located at www.docoschools.org, at least five days prior to RFP opening. However, in some rare cases it
may be necessary to issue an addendum as late as the RFP opening date. It is a vendor's responsibility to
monitor the Dougherty County School Purchasing Department web site for addenda to solicitations, to
incorporate the necessary actions into their proposal, and to acknowledge in their proposal submission of the
receipt of the addenda. DCSS shall bear neither responsibility nor obligation for bidders' failure to take into
account a posted addendum. A proposal submitted without taking into account addenda that have been issued
may be rejected as non-responsive.
13. PIGGYBACK CLAUSE
This solicitation allows for other State and Local Governments to buy off the awarded contract under the
same terms, conditions, and prices as the initial contract during the effective term, pending agreement
between Offeror and the third-party entity. The awarded Contractor shall have the right, but not the
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obligation, to contract with third parties. DCSS accepts no responsibility for any such contracts, or for any
liabilities, obligations, or payments owed to the Contractor by any other agency.
14. RIGHTS AND REMEDIES: In lieu of canceling the purchase order, the DCSS may levy a charge for each
day beyond the required completion date that the successful vendor fails to complete the services. Such
charge is not a penalty, rather it is the agreed upon liquidated damages representing the estimated damages
that will be incurred by the DCSS as a result of the vendor's failure to complete the services as required.
Partial completion on a purchase order will not exempt a vendor from this charge. DCSS further has the right,
after or in lieu of assessing such charge, to terminate the purchase agreement.
15. MATERIAL SAFETY DATA SHEETS AND TECHNICAL DOCUMENTATION: The successful
bidder shall submit copies of MSDS's on any chemicals that may be utilized to perform the work associated
with this RFP. The Dougherty County School System must approve the MSDS's for each product, prior to its
use within the DCSS.
16. DELIVERY PREPAID: It is understood that the bidder agrees to deliver prepaid, to an inside point or points
of receipt, all items on which proposals are accepted, as indicated on the proposal form. All costs for delivery,
drayage or freight are to be borne by the bidder.
17. AWARDS: A condition of the RFP is the vendor's agreement to extend all pricing, terms and conditions
quoted to any Dougherty County governmental entity.
18. LOCAL PREFERENCE: Definition - Dougherty County supplier shall mean a supplier who, at the date of
the purchase or bid for supplies acquired under this policy, and for a period of 90 days or more prior thereto,
maintains and has maintained an office and place of business physically located within Dougherty County,
Georgia, who has at least two full time employees working at or out of said office and business location, and
who holds a current City of Albany or Dougherty County business license. Where purchases are made by
obtaining competitive quotations, or by a bidding process, whenever a Dougherty County supplier submits a
quotation or a bid that is responsive and is within two percent or $2,500.00, whichever is less, of the lowest
responsive bid or quote, the Dougherty County supplier shall be afforded the opportunity to match the bid or
quote. Should the Dougherty County supplier agree to match the lowest responsible bid or quote, then the
purchase shall be made from the Dougherty County supplier, provided such then the purchase shall be made
from the Dougherty County supplier, provided such supplier is otherwise qualified.
SECTION 3: BIDDER QUALIFICATIONS/OBLIGATIONS
1. Before any proposal can be accepted, a bidder must be deemed qualified in the judgment of Dougherty County
School System officials to perform as required herein. A proposal may be rejected if a bidder fails to meet any
one of the following qualifications:
a. RELIABILITY: A successful bidder must have a proven (or believable) record of service,
particularly with respect to delivering all items on a regularly scheduled basis at favorable prices.
A distributor may be designated as unacceptable if the requirements listed herein have been
previously violated and/or poor communications exist between the seller and the Dougherty
County School System.
b. ACCOUNTING PRACTICES: A successful bidder must clearly demonstrate to Dougherty
County School System officials his capability to provide accurate, reliable, and timely reports, in
terms of invoices, statements, and credits.
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c. DEBARMENT DISCLOSURE: If an offeror has been debarred, suspended, or otherwise
lawfully prohibited from participating in any public procurement activity, the offeror shall
disclose that information in its offer. Failure to do so shall result in rejection of its offer.
SECTION 4: STANDARD CONTRACT CONDITIONS
1. This contract shall be governed in all respects as to validity, construction, capacity, performance, or otherwise
by the laws of the State of Georgia.
2. Contractors providing services under this Request for Proposal herewith assure the school system that they are
conforming to the provisions of the Civil Rights Acts of 1964, as amended.
3. State Sales and Use Tax Certificate of exemption form will be issued upon request.
4. Deliveries against this contract must be free of excise or transportation taxes except when such a tax is part of
a price and Dougherty County School System is not exempt from such levies. Excise tax exemption registration
number may be used when required.
5. The contractor agrees to retain all books, records, and other documents relative to this agreement for three (3)
years after final payment. The Dougherty County School System, its authorized agents, and/or State/Federal
auditors shall have full access to and the right to examine any of said materials during said period.
6. By his signature on the face of this document, a bidder certifies that his proposal is made without prior
understanding agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. The bidder certifies
that he understands collusive bidding is a violation of Federal law and can result in fines, prison sentences, and
civil damage awards. He further agrees to abide by all conditions of this proposal and certifies that he/she is
authorized to sign this proposal for the bidder.
7. Prohibition against conflicts of interest, gratuities, and kickbacks. Any employee or any official of the
Dougherty County School System, elective or appointed, who shall take, receive any rebate, percentage of
contract, money or other things of value, as an inducement or intended inducement, in the procurement of
business, or the giving of business, for, or to, or from, any person, partnership, firm or corporation offering,
bidding for, or in open market seeking to make sales to the Dougherty County School System shall be deemed
guilty of a felony and upon conviction such person or persons shall be subject to punishment or a fine in accord
with State and/or Federal laws.
SECTION 5: BACKGROUND CHECKS
1. The Board of Education shall require contractor and/or subcontractor who undertakes construction work or
otherwise provides services on any Dougherty County School System campus to conduct a criminal background
check on all employees who will be performing work on any Dougherty County School System campus. The
background checks shall be reviewed by the Dougherty County Chief of Police, who shall have authority of
refusal to allow any employee of any contractor to be on any campus of the Dougherty County School System
until such time as the Superintendent or the Board acts.
2. No employee whose background check reveals conviction or pending charges for any of the following offenses
at any time shall be allowed on any campus of the Dougherty County School System for any reason unless a
waiver is obtained from the Board of Education Safety and Security Committee who will review such waivers
on a case-by-case basis. The waivers must be filed within ten (10) days of any refusal to be allowed on campus.
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3. Murder, Felony Murder, Voluntary or involuntary Manslaughter, Kidnapping, Cruelty to Children in the 1st
Degree, Rape, aggravated Sodomy, Child Molestation or Aggravated Sexual Battery, Armed Robbery, Robbery
by Force, Theft By Snatching or Theft by Intimidation, Bestiality, Necrophilia, Prostitution, Keeping a Place
of Prostitution, Pimping, or Pandering, Statutory Rape, Arson, Aggravated Assault, Aggravated Battery.
4. In all other cases, the Chief of Police of the Dougherty County School System upon consultation with
Superintendent shall have discretionary authority to prohibit an employee from being on any Dougherty County
School System campus based on conviction(s) for offenses not listed above. Each matter shall be reviewed on
a case-by-case basis.
5. Should any employee of a contractor or subcontractor who is currently engaged in construction work or
providing any other service on a Dougherty County School campus be arrested for any of the above referenced
charges he/she shall be suspended from working on any campus of the Dougherty County School System. He
or she shall only be permitted to return to work on a Dougherty County School System campus if such charges
are dismissed or result in an acquittal.
6. A copy of this policy should be provided to each contractor and subcontractor upon award of contract. Failure
to comply may result in contract termination, ineligibility to bid on future contracts, and any other legal action
the Board deems appropriate.
SECTION 7: SPECIAL INSTRUCTIONS
1. PROPOSAL COPIES: Bidder should supply one (1) original and one (1) digital copy when
submitting.
*********************************************************************************************************************
THE FOLLOWING ITEMS MUST BE SIGNED AND RETURNED ALONG WITH YOUR PROPOSAL:
Page 11 "STATEMENT OF ASSURANCE"
Page 12 "DEBARMENT FORM"
Page 14 "VENDOR INFORMATION FORM"
Page 15 "VENDOR REFERENCE SHEET"
Page 16 "ACKNOWLEDGEMENT"
Page 17 "CERTIFICATION OF NON-COLLUSION"
Page 18 "GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT FOR CONTRACTORS"
Page 19 "GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT FOR SUB-CONTRACTORS"
Page 20 "BID SUBMISSION CHECKLIST"
Page 21 "PROPOSAL"
FAILURE TO COMPLETE, SIGN, AND/OR SUBMIT THESE DOCUMENTS MAY RESULT IN
DISQUALIFICATION OF YOUR PROPOSAL.
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DJEA POLICY AND STATEMENT OF ASSURANCE
DOUGHERTY COUNTY SCHOOL SYSTEM
LOGISTICAL SERVICES
601 FLINT AVE.
P. O. BOX 3170
ALBANY, GA 31702-3470 (229) 431-1270
TO: Bidders
FROM: Sharonda Thompson, Interim Director of Logistical Services
SUBJECT: Attached "DJEA POLICY" and "STATEMENT OF ASSURANCE"
The Dougherty County Board of Education has adopted a policy of Equal Opportunity for Competitively
Bid Purchases, including Construction.
Attached is a copy of this DJEA Policy.
Prior to award of any bid, vendors/contractors MUST provide assurance that their business will be
conducted in accordance with this nondiscrimination policy.
Attached is a "Statement of Assurance" form, which MUST be signed and returned with your Bid.
Please note: FAILURE TO RETURN THE COMPLETED "STATEMENT OF ASSURANCE" MAY
CONSTITUTE REJECTION OF YOUR BID.
If you have questions regarding this requirement, please contact me at 229-431-1270.
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EQUAL OPPORTUNITY FOR COMPETITIVELY BID PURCHASES, INCLUDING
CONSTRUCTION
1. It shall be the policy of the Dougherty County Board of Education to promote and insure equal
opportunity for all persons, without regard to race, color, religion, sex, handicap, or national origin,
employed by or seeking employment with vendors and/or contractors doing business with the Board. As
a condition of doing business with the Board, each vendor and/or contractor shall furnish assurance that
its business will be operated in accordance with the policy attached hereto and identified as a
Competitively Bid Contracts, Policy DJEA.
2. The following equal opportunity clause shall be deemed incorporated into every contract and
agreement between the Board and any of its vendors and/or contractors:
The vendor/contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, handicap, or
national origin. The vendor/ contractor shall take appropriate action to
ensure that applicants are employed and that employees are treated during
employment without regard to race, color, religion, sex, handicap, or
national origin. Such action shall include, but shall not be limited to, the
following: employment, upgrading, demotion, transfer, recruitment, layoff,
termination, rates of pay or other forms of compensation, and training.
In the event of the vendor/contractors noncompliance with the
nondiscrimination policy of the Board, any contract or purchase order may
be canceled, terminated, or suspended, in whole or in part, and the
vendor/contractor may be declared ineligible to transact further business
with the Board.
3. All vendors and persons desiring to transact business with the Board are to provide assurance that
their business will be conducted in accordance with this nondiscrimination policy and that such
vendors and/or contractors agree to and shall abide by the equal opportunity clause set forth in this
policy.
4. It is the further policy of the Board to insure equal opportunity for minority/women owned
businesses and minority/women professionals with regard to all work, services, and supplies
purchased by the Board and all construction projects undertaken by the Board which are
competitively bid by the Board.
AMENDED:
DOUGHERTY COUNTY BOARD OF EDUCATION
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