PUR 26-035 FIRE HYDRANT INSPECTION SERVICES

REQUEST FOR PROPOSALS (RFP)
PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
PROPOSALS WILL BE RECEIVED UNTIL THE HOUR OF 2:00 PM,
THURSDAY, AUGUST 6, 2026; ELECTRONICALLY AT
CITY.CLERK@STOCKTONCA.GOV

PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
RFP INFORMATION
Contact Timothy Caluya
Email Address stocktonbids@stocktonca.gov
Pre-Submittal July 14, 2026;
Meeting 10:00 AM PST
Microsoft Teams;
https://teams.microsoft.com/meet/214303478106266?p=dv3a6E
RnA9KMutZ84g
Meeting ID: 214 303 478 106 266
Passcode: 5hd68WT9
Dial in by phone
+1 209-232-4684,,975734344# United States, Modesto
Find a local number
Phone conference ID: 975 734 344#
Due Date for July 20, 2026;
Questions and 2:00 PM PST
Clarifications
Due Date for July 27, 2026;
Response to 5:00 PM PST
Questions/Clarifica
tions
RFP Submittal city.clerk@stocktonca.gov or
Electronic Mail or Office of the City Clerk, Building 1, Floor 1
on a USB Flash 501 W. Weber Ave.
drive Stockton, California 95203
RFP Submittal Thursday, August 6, 2026;
Due Date & Time 2:00 PM PST
Short-List Week of August 17, 2026 (tentative)
Interviews
Notification of Week of August 21, 2026 (tentative)
Intent to Award
Bid Security & Bid Security Bonds
Bonds
Labor Compliance DIR Registration Contractor License
Anticipated Date TBD
for Council
Approval
* Dates and times may be modified as deemed necessary by the City. Any schedule changes
will be communicated through the City's Bid Flash Platform. Respondents are responsible for
regularly monitoring Bid Flash for any adjustments and updates.

PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
IMPORTANT!!!
The City is not responsible for misdelivered proposals, and the proposer is strictly liable
for its chosen method of delivery. It is the proposer's sole responsibility to make sure
that proposals arrive at the proper location. Any proposal that does not actually arrive in
the City Clerk's Office or email by the RFP due date and time will be rejected as non-
responsive, even if properly addressed or delivered to another City Department.

PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that sealed proposals are invited by the City of Stockton,
California, for PUR 26-035 Fire Hydrant Inspection Services in strict accordance with
the specifications.
The City of Stockton, herein after referred to as the "City", is requesting proposals from
businesses or individuals, herein after referred to as "Proponent", to provide Fire Hydrant
Inspection Services to the City. The City is seeking a qualified firm to provide annual fire
hydrant inspections, including but not limited to location verification, checking for leaks
and/or obstructions, and identifying any other deficiencies that could interfere with hydrant
operation, for the City.
Proposal specifications and forms can be obtained from the City of Stockton's website
at: www.stocktonca.gov/adminbid. Proposals must be marked "PUR 26-035 AUGUST 6,
2026" and emailed to city.clerk@stocktonca.gov or delivered (mail or in person) on a
USB flash drive to the Office of the City Clerk, City Hall, 425 North El Dorado Street,
Stockton, CA 95202, up to but not later than 2:00 pm (PST) on Thursday, August 6,
2026. Proponents will only be identified as responding to the RFP; no proposals will be
opened or read aloud. Each Proponent must be licensed in accordance with applicable
California State Law.
A non-mandatory pre-submittal meeting will be held on Tuesday, July 14, 2026, at 10: 00
am (PST) promptly via Microsoft Teams. A link for the meeting will be posted on the City's
BidFlash page at www.stocktonca.gov/adminbid.
The City reserves the right to reject any/or all proposals received and re-advertise.
Information on Proposal Process/Clarification/Technical Data
Timothy Caluya, Procurement Division
(209) 937-8357
e-mail: stocktonbids@stocktonca.gov
DISCLAIMER: The City does not assume any liability or responsibility for
errors/omissions in any document transmitted electronically.
Dated: July 9, 2026
KATHERINE ROLAND, CMC, CPMC, CITY CLERK
CITY OF STOCKTON

PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
Table of Contents
1.0 ISSUING BODY .......................................................................................................... 1
2.0 BACKGROUND/SUMMARY ....................................................................................... 1
3.0 SCOPE OF WORK ...................................................................................................... 1
4.0 PROJECT SCHEDULE OF EVENTS ......................................................................... 2
5.0 SUBMITTAL REQUIREMENTS .................................................................................. 2
5.1 PROPOSAL GUIDELINES, CONTENT, AND FORMAT ............................................. 2
6.0 SELECTION CRITERIA & EVALUATION ................................................................... 3
7.0 CITY REQUIREMENTS ............................................................................................... 6
7.1 CITY RESPONSIBILITIES ........................................................................................... 6
7.2 LOCAL BUSINESS PREFERENCE ............................................................................ 6
7.3 OPTIONAL PRE-SUBMITTAL MEETING ................................................................... 7
7.4 TERM .......................................................................................................................... 7
7.5 OTHER GOVERNMENT AGENCIES .......................................................................... 7
7.6 INSURANCE REQUIREMENTS .................................................................................. 7
7.7 APPLICABLE LAW ..................................................................................................... 8
7.8 METHOD OF PAYMENT ............................................................................................. 8
7.9 NOTICE TO OUT OF STATE BUSINESS ................................................................... 8
7.10 CONFIDENTIALITY ..................................................................................................... 8
7.11 PROTEST POLICY ...................................................................................................... 9
8.0 GENERAL REQUIREMENTS, TERMS & CONDITIONS ...........................................10
8.1 CONSEQUENCE OF PROPOSAL SUBMISSION ......................................................10
8.2 ACCEPTANCE OR REJECTION OF PROPOSAL .....................................................10
8.3 RIGHT TO CHANGE OR AMEND REQUEST ............................................................11
8.4 CANCELLATION........................................................................................................11
8.5 EXAMINATION OF PROPOSAL MATERIALS ..........................................................11
8.6 ADDENDA AND INTERPRETATION .........................................................................11
8.7 DISQUALIFICATION ..................................................................................................12
8.8 CONDITIONS IF WORK IS SUBCONTRACTED........................................................12
8.9 LICENSING REQUIREMENTS ...................................................................................12
8.10 PREVAILING WAGE ..................................................................................................13
8.11 INDEMNITY AND HOLD HARMLESS ........................................................................13
8.12 COMPETITIVE PRICING ............................................................................................14
8.13 AVAILABLE FUNDING ..............................................................................................14

PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
8.14 TERMINATION FOR CONVENIENCE ........................................................................14
8.15 AUDITING CHARGES AND SERVICES ....................................................................14
8.16 CHANGES ..................................................................................................................14
8.17 AWARD ......................................................................................................................14
9.0 PROJECT SUBMITTAL CHECKLIST ................................................................................15
10.0 REQUIRED PROPOSAL DOCUMENTS...........................................................................16
ATTACHMENT A - PROPONENT CONTACT INFORMATION ............................................16
ATTACHMENT B- PROPONENT'S COVENANT .................................................................17
ATTACHMENT C - NON-COLLUSION AFFIDAVIT ..............................................................18
ATTACHMENT D - AGENCY REFERENCE FORM .............................................................20
ATTACHMENT E - CERTIFICATION OF FINANCIAL CONDITION ....................................21
ATTACHMENT F - PRICE PROPOSAL ...............................................................................22
ATTACHMENT G - SUBCONTRACTOR LIST .....................................................................23
ATTACHMENT H - EXCEPTIONS .......................................................................................24
ATTACHMENT I - CERTIFICATE OF NONDISCRIMINATION .............................................25
ATTACHMENT J - CONFLICT OF INTEREST DISCLOSURE - AB334 ...............................26
11.0 PROPOSAL EXHIBITS .....................................................................................................27
11.1 EXHIBIT 1 - INSURANCE REQUIREMENTS ............................................................27
11.2 EXHIBIT 2 - SAMPLE CONTRACT ...........................................................................29

PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
1.0 ISSUING BODY
This Request for Proposal ("RFP") is being issued by the City of Stockton Fire
Department for Fire Hydrant Inspection Services.
2.0 BACKGROUND/SUMMARY
The City of Stockton's (City) Fire Department is soliciting proposals from qualified firms
to provide annual fire hydrants inspections for the City. The Stockton Fire Department
(SFD) inspects approximately 7,000 fire hydrants annually and reports deficiencies to
the Municipal Utilities Department Hydrant Division to ensure all public hydrants are
maintained and working properly. Annual hydrant inspections include location
verifications, checking for leaks and/or obstructions, and identifying any other
deficiencies that could interfere with hydrant operations.
3.0 SCOPE OF WORK
Inspections are required to be conducted by a Licensed Fire Protection Services
Technician and Proponents shall provide annual inspections in accordance with
National Fire Protection Association (NFPA) standards (https://www.nfpa.org).
Annual inspections shall verify that fire hydrants are operational and in proper working
condition. Inspection services shall be requested annually and include the following:
- Look for obstructions that could interfere with hydrant operation
- Check for cracked or missing caps
- Look for leaky or broken nozzles, gaskets, and valves
- Check for the correct above ground hydrant height
- Determine if the hydrant needs to be painted
- Check for main valve leaks
- Check water flow
- Verify hydrant location
- Report inoperable hydrants that need repair or replacement
- Document all inspections and provide proof of inspection to City.
The scope of work above is an example of desired services. However, Proponents are
to expand, alter, amend the scope to align with generally accepted industry standards
and practices for fire hydrant inspections.
A C-16 Fire Protection Contractor license is not required, but it is preferred.
DELIVERABLES
The awarded contractor shall provide to City an annual fire hydrant assessment report
for each City hydrant, that includes:
- The City Hydrant ID number
- Location (Road I coordinates)
- Summary of existing conditions
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PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
- Summary of inspection performed
- Summary of future maintenance required
- Operability
- Accessibility for fire services
- Photographs of all hydrants identified as any of the following; needs replacement,
needs repair, frozen caps, missing caps, need to replace caps, hydrant
obstruction, hydrant leak, or main valve
The Annual Fire Hydrant Assessment Report will be considered acceptable if it:
- Includes all City-owned fire hydrants identified in the City's hydrant inventory
- Includes all required data elements specified in the Scope of Work for each
hydrant
- Includes photographs for all hydrants identified requiring repair, replacement, or
corrective action
- Accurately identifies hydrant operability, accessibility, and maintenance needs,
- Submitted in the format and timeframe specified by the City
4.0 PROJECT SCHEDULE OF EVENTS
The dates indicated within this RFP are the anticipated milestones for this project. All
dates are subject to change at the City's discretion. All changes to this schedule will be
posted on the City's Bid Flash platform.
5.0 SUBMITTAL REQUIREMENTS
5.1 PROPOSAL GUIDELINES, CONTENT, AND FORMAT
The City of Stockton uses a qualifications-based selection process in obtaining these
services. In order for the City to properly evaluate the Proponents' qualifications to
perform this work, the proposals shall include, as a minimum, the following information:
A. Evidence of the Proponent's ability to be responsive to this project in regard to
timeliness and expertise, including the availability of staff proposed to be assigned.
B. The Proponents are encouraged to expand on the Scope of Work to demonstrate
their expertise. Evaluation of the proposals will be based on qualifications, the
experience of staff proposed to be assigned to the project, references, and the
thoroughness of the Proponent's response to the Scope of Services.
C. Such additional information that the Proponent may feel would be pertinent to
assist the City of Stockton in making its final decision.
D. Please submit an electronic version of the proposal and cost proposal to
city.clerk@stocktonca.gov, or it can be hand-delivered or mailed (USB flash drive
required) to the City Clerk's Office, 501 W. Weber Ave, Bldg. 1, Floor 1, Stockton,
CA 95203.
1. The required proposal documents are to be submitted:
i. Cover Letter and Executive Summary
ii. Full response to the Scope of Work as defined in this solicitation
iii. Attachment A - Proponent Contact Information
iv. Attachment B - Proponent Covenant
v. Attachment C - Non-Collusion Affidavit (Notary is required)
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PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
vi. Attachment D - Agency Reference List
vii. Attachment E - Certification of Financial Condition
viii. Attachment G - Subcontractor List
ix. Attachment H - Exception Form
x. Attachment I - Nondiscrimination Form
xi. Attachment J - Conflict of Interest Disclosure - AB334 Form
xii. All Addenda's signed by vendor (if applicable)
2. The required cost proposal documents are to be submitted:
i. Cover Letter
ii. Attachment F - Price Proposal
E. Material and data not specifically requested for consideration, but which the
Proponent wishes to submit, must not appear with the Proposal but may appear
only in an "Additional Data" section. This specifically refers to the following types
of data: Generalized narrative of supplementary information and Supplementary
graphic material.
F. All proposals must be signed with the full name of the Proponent, if an individual;
by an authorized general partner, if a partnership; or by an authorized officer, if a
corporation.
G. When proposals are signed by an agent other than an officer of a corporation or a
member of a general partnership, the power of attorney authorizing the signature
must be submitted with the proposal.
H. The original proposal shall be signed. Modification to a proposal after the
proposal submittal deadline will not be accepted by the City.
6.0 SELECTION CRITERIA & EVALUATION
The City is interested in selecting a qualified proposer capable of providing the scope of
work described in this solicitation and the resulting awarded contract. A key component
of a successful proponent will be the ability to meet the City's performance goals while
minimizing costs.
The Evaluation Panel will consist of the City of Stockton staff. Following review of the
proposals, the Panel may invite one or more Proponents to make an oral presentation.
During these presentations, the Proponent will be allowed to present such information as
may be appropriate, so that the Panel can effectively and objectively analyze all materials
and documentation submitted as part of the proposals.
Each proponent must be represented by an individual who will serve as the prime contact
to the City and to any other individuals the firm may select. The highest-rated proposal(s)
will then be further reviewed through financial analysis and reference checks.
Proposals shall be evaluated according to demonstrated understanding of required tasks,
technical approach to specified operations, qualifications of staff, the company's
experience, demonstrated knowledge of best practices for the identified scope, financial
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PUR 26-035
FIRE HYDRANT INSPECTION SERVICES
Proposal Opening August 6, 2026
business strength, and fee schedule proposal. Proper format and demonstrated
experience will merit consideration.
To that end, each proposal will be evaluated based on, but not limited to, the following
criteria, listed in relative order of importance:
Selected Criteria % of weight
Qualifications & Experience 25%
Method of Approach 25%
Capacity 20%
Past Performance/References 20%
Price (completed and signed under 10%
separate cover)
TOTAL 100%
Interview/Presentation, if applicable; and
Proponents may elect to submit proposals that include multiple organizations
(subcontractors). If it includes multiple subcontractors, background information for each
subcontractor must be provided, along with a clear description of their scope(s) of work.
COVER LETTER:
Submit a letter on your company letterhead that addresses the proposal and its format.
The letter should be signed by an officer of the business authorized to bind the business
to all comments made in the proposal, and shall include the name, address, phone
number, and e-mail address of the person(s) who will be authorized to represent your
business.
In no more than three (3) pages, the Cover Letter and Executive Summary shall include:
1. The names of the key members of the Proponent team.
2. The mailing address, telephone number, and the name of the main point of
contact for the Proponent team.
3. A summary of the company's experience and qualifications, as it relates to
the Scope of Work of this solicitation and the significant advantages to
selecting the Proponent.
4. An acknowledgement of receiving any addendum(s) to the solicitation
document.
5. Indicate that the proposal and all its contents, including the fee proposal, are
valid for a period of 120 days.
6.1 QUALIFICATIONS AND EXPERIENCE
1. Describe how your company is organized, noting major divisions and any
parent/holding companies, as well as a brief history of the company and all
personnel potentially to be involved in the project, including all sub-
consultants. Designate the Principal in Charge and other key personnel.
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