Public Works Road Paving Services

BID # PW2026-01
IMPORTANT INFORMATION TO BIDDERS
It is YOUR responsibility to register with the office of Town
Manager if you use the TOWN WEB SITE to download this
RFP/BID. Failure to register may prevent you from receiving
important addendums, changes or answers to questions submitted
by other vendors regarding the specifications. The Town of Clinton
assumes no responsibilities for defects and/or omissions in Bid
responses due to failure to register with the Office of Town
Manager.
It is strongly recommended that you E-mail the following
information to mschettino@clintonct.gov .
E-mail Address:
Phone:
Bid Name:
Bid Number:
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BID # PW2026-01
SPECIFICATIONS
FOR
BID #PW2026-01
Road Paving Services
PROJECT DESCRIPTION:
Paving Services of various roadways
TOWN MANAGER: MICHELLE BENIVEGNA
PUBLIC WORKS DIRECTOR: TODD HAJEK
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BID # PW2026-01
LEGAL NOTICE
TOWN OF CLINTON
SEALED BIDS will be received until 10:00 am June 10, 2026, at the Office of the Town
Manager, Andrews Memorial Town Hall, 54 E. Main Street, Clinton, Conn. 06413 at which
time they will be opened and read aloud for Road Paving Services. Bids received after the
above date and time will be rejected. Bid Documents are available for download on the Town
of Clinton website at www.clintonct.gov.
The Town Manager reserves the right to reject any, or any part of, or all proposals; to waive
informalities and technicalities and to accept the Bid which the Town deems to be in the best
interest of the Town, whether or not it is the lowest dollar amount.
Michelle Benivegna, Town Manager
PUBLISH: New Haven Register
DATE: May 20, 2026
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BID # PW2026-01
TOWN OF CLINTON
INFORMATION TO BIDDERS
SEALED BIDS will be received at the Office of the Town Manager, Andrews Memorial Town
Hall, 54 E. Main Street, Clinton, Conn. 06413 until 11:00 AM, June 10,2026 at which time they
will be opened and read aloud for:
Road Paving Services
Bids received after the above stated time will be rejected. Bid Documents are available for
download on the Town of Clinton website at www.clintonct.gov.
Certificates of Insurance in a form acceptable to Town Counsel, will be submitted by the
successful bidder upon written or verbal notification that the proposal has been accepted.
Required insurance must be maintained for the duration of the contract.
Terms of payment, except when specified in the proposal, will be net 45 days after receipt of
approved invoice. The Town of Clinton is exempt from taxes imposed by the Federal and
State Governments including the Federal Transportation Tax. Such taxes should not be
included in your proposal. Where applicable, freight charges, setup charges and any other
charges are to be included in the total price to the Town.
Equipment supplied and work performance must be in conformance with all OSHA
regulations and all vehicles must meet Federal and State Department of Transportation rules
and regulations governing their use in Connecticut. All equipment will be maintained in a
safe clean working condition as intended by the manufacturer. Violation of this provision may
result in immediate termination of contract.
When applicable, the Contractor assumes responsibility to conform to all local ordinances
and to obtain all necessary permits before start of work. Certificates of Insurance shall
include the Town of Clinton as an additional insured for the life of the Contract.
Pursuant to Section 10-6 of the Town of Clinton Charter, the Town Manager may reject any
and all bids, or waive informalities and technicalities. Bids received after the above stated
time will be rejected. No bid shall be accepted from or contract awarded to any person
who is in arrears to the Town of Clinton on any tax, debt, or contract.
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BID # PW2026-01
GENERAL INFORMATION TO ALL RESPONDENTS
The first page of each BID must be clearly labeled with the proposer's name, the name of a
contact person within the proposer's organization, and the proposer's mailing address,
telephone number, fax number, webpage address and email address.
To be considered, a vendor must submit a complete BID that satisfies all requirements and
addresses all information requested or specified in this BID.
The Town reserves the right to amend or withdraw this BID at any time prior to the deadline
date for submission of proposals. If this BID is amended, the Town will notify each
REGISTERED proposer in writing, via email.
When quantities are listed in these specifications they may be increased or decreased by the
Town of Clinton, depending upon its actual requirements.
The Town of Clinton is an equal opportunity employer and we advise you of our intent to
negotiate business only with other equal opportunity employers. All Contractors and
subcontractors with whom we contract are obligated to provide equal opportunity without
regard to race, creed, color, national origin, age, sex or handicap.
Bids must be submitted on proposal forms attached hereto. Bids received later than the time
and date specified will not be considered.
No bid shall be accepted from, or contract awarded to any person who is in arrears to the
Town of Clinton on any tax, debt, or contract.
All questions are to be submitted by email. Only questions submitted in this manner will be
answered. All bidders will receive copies of questions and answers upon request.
All bid prices must include prepaid delivery, assembly and/or installation (ready for
operation and/ or use) of all equipment and/or materials to the individual location(s) as
designated by the Town of Clinton. All bid prices are to be submitted on the sheets provided
on this bid. Quantities and pricing are to be listed in accordance with these sheets.
Bidders offering(s) under this bid must meet and be in compliance with all local, state and
federal specifications, regulations and requirements pertaining to the work, materials,
equipment or items requested in the bid.
The successful bidder, vendor and/or contractor must protect all property of the Town of
Clinton, (i.e., all floors, furniture, grass, land, etc.) from injury or other damage. Any damage
so caused must be repaired by contractor/vendor at his/her own expense.
At the completion of the work the vendor and/or contractor must remove from the premises
all surplus materials and all debris created by him. He must leave the premises in a clean and
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BID # PW2026-01
finished condition acceptable to the owner or its agents. It is the responsibility of the
VENDOR to document before and after conditions.
Default - It shall be understood that a bidder supplying equipment and/or supplies will be
considered to be in default if/when he/she has not delivered the item(s) within the time
constraints listed in this document. Bidders providing a service and/or construction will be
considered to be in default if/when they have failed to meet the completion date set forth in
this document and/or they have ceased work on the project for a period of fifteen (15)
working days cumulative or consecutive.
Samples that are forwarded by the bidder will be returned to the bidder at his request and at
his expense. Samples not returned to the bidder will be disposed of at the discretion of the
Town of Clinton or its designated representative. Large pieces of equipment submitted for
evaluation and inspection are to be picked up by the bidder within thirty (30) days of bid
opening date. Items not picked up within thirty (30) days of bid opening will be disposed of
by the Town Clinton.
Any and all references to trade names, types, styles, models or catalogs are intended to be
descriptive only and not restrictive. The intention is to indicate to bidders the type and
quality of the articles and/or materials that will be satisfactory. Bids received on other makes
or models with reference to other catalogs will be considered. The bidder is to clearly state in
his bid exactly what he intends to furnish, and to furnish with his bid a cut or illustration or
other descriptive matter that will clearly indicate and give specification as to the product he
proposes to furnish. Where a bid is offered on an item other than the trade standard used in
the specification the item should be identified on the bid form by entering the MAKE, TRADE
NAME AND MODEL NUMBER. It is understood that any substitutes that might be offered are
guaranteed by the bidder to be of equal or better quality than is requested in the bid. The
item(s) offered must be equivalent as to function, basic design, type and quality of material,
method of construction and any required dimensions. It shall be further understood that
during original as well as subsequent shipments spot checks will be performed to insure that
the items received are in fact the items offered in the bid. WHEN RECEIVED, SHOULD
ITEMS/MATERIALS PROVE TO BE DIFFERENT IN ANY WAY, THE BIDDER AGREES TO THE
RETURN OF THE ITEMS AND AGREES TO SUPPLY THE CORRECT ITEMS (PER BID
SPECIFICATIONS) AT THE BIDDER'S EXPENSE.
Bidders are cautioned that surplus, seconds, factory rejects, close-outs or distressed items
are not acceptable and shipment of substitutions, defective or shop-worn equipment will be
returned for a full refund at the vendor's expense.
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BID # PW2026-01
The quantities and/or material listed in the specifications may be increased or decreased by
the Town of Clinton or its designated representative based on actual need at the time the
orders are placed.
The Town of Clinton or its designated representative reserves the right to reject any proposal
in whole or part offering equipment and/or materials and/or services that in his/her opinion
does not meet the quality standards desired. Such decision will be considered final and not
subject to further recourse by the bidder.
The Town of Clinton or its designated agent reserves the right to award or reject by item, or
part thereof, groups of items, or parts thereof, or all items of the bid and to award contracts
to one or more bidders submitting identical proposals as to price, to reject any and all bids in
whole or in part, to waive technical defects, irregularities and omissions if, in his/her
judgment the best interest of the town will be served.
The Town of Clinton specifically reserves the right to reject any and all bids until a purchase
order and/or contract has been awarded, no bidder can claim any contract rights by virtue of
bidding alone. Awarding of the contract means actual written notice by letter and a properly
executed purchase order to the bidder or bidders that the contract has been awarded.
It is the intent to award this bid by line item; however the Town of Clinton reserves the
right to award the bid in total if it is deemed by the Town of Clinton that the award in total
would be in the best interest of the Town. In addition, bidders should be advised that should
budgetary constraints dictate, part and/or all the items listed in this bid may be rejected. This
decision(s) shall be considered final and not subject to recourse by the bidder.
WHERE A BID BOND IS REQUIRED, IT IS TO BE SUBMITTED WITH THE BID
AT THE TIME OF SUBMISSION. (See page 16)
Bid Bond - shall be in the amount equivalent to ten percent (10%) of the contract made out in
favor of the Town of Clinton and issued by a surety company acceptable to and approved by
the Town of Clinton.
WHERE A PERFORMANCE BOND IS REQUIRED, IT IS TO BE SUBMITTED AFTER AWARD OF
BID AND PRIOR TO CONTRACT EXECUTION. (See page 16)
Performance Bond - the bidder whose proposal shall be accepted shall file a performance
bond and execute said contract within fifteen (15) days from the date of notification of such
award. The bond furnished must be in favor of the Town of Clinton and executed by a surety
company authorized to transact business in the State of Connecticut and acceptable and
approved by the Town of Clinton. It shall be for not less than one hundred percent (100%) of
the total contract price but in no case less than one thousand dollars ($1,000).
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BID # PW2026-01
WHERE A PAYMENT BOND IS REQUIRED, IT IS TO BE SUBMITTED AFTER AWARD OF BID
AND PRIOR TO CONTRACT EXECUTION. (See page 16)
Payment Bond - if requested by the Town of Clinton, bidder whose proposal shall be
accepted shall file a payment bond and execute said contract within fifteen (15) days from
the date of notification of such award. The bond furnished must be in favor of the Town of
Clinton and executed by a surety company authorized to transact business in the State of
Connecticut and acceptable and approved by the Town of Clinton. It shall be for not less than
one hundred percent (100%) of the total contract price but in no case less than one thousand
dollars ($1,000).
The Town of Clinton reserves the right to require successful bidder(s) to enter into such
security arrangements as are deemed necessary to protect the Town of Clinton property and
goods.
Facsimile Transmissions - Submission of this bid or any portion of this bid and/or any
documents relating to the bid by means of Facsimile Transmission (fax machine) is
unacceptable and will not be considered in the bid process.
The bidder agrees to obtain all work/building permit(s) as might be required. The cost of
obtaining said permit(s) shall be included in the bid price(s). In addition, it shall be
understood where property lines are to be considered, bidders are to verify said
lines/measurements with proper Town Officials prior to commencement of work.
In connection with the execution of this bid, subsequent purchase orders and/or contracts,
the seller shall not discriminate against any employee or applicant for employment because
of age, race, religion, color, sex or national origin.
The successful bidder shall not employ any subcontractor to fulfill any of the duties as herein
specified without express, prior written approval of the Town of Clinton or its designated
representative.
Material Safety Data Sheet (MSDS) - the successful bidder must warrant that any chemicals
supplied hereunder will contain appropriate warning labels, cautioning instructions and
notices. In addition, any chemical products supplied in bulk and/or used in the execution of
this bid and/or its content, bidder agrees to furnish as directed, sufficient copies of the
products MSDS and a supply of labels and cautionary instruction notices to be used in the
plant(s).
The successful bidder must warrant that he has supplied all appropriate information that he
is aware of concerning any potential hazards involved in the use, handling, transportation,
labeling, storage or disposal of any/all chemicals and/or materials supplied and/or used in the
execution of this bid and/or its contents.
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BID # PW2026-01
The successful bidder must warrant that he has supplied any data on the possible toxic or
harmful effect the chemicals provided and/or used may have and the precautions the Town
of Clinton should take to eliminate or minimize those risks.
When the State of Connecticut Prevailing Wage Rate is applicable to the bid, it is to be known
by the prospective bidders that a Certified Payroll Record must be forwarded prior to any
request and/ or invoice for payment(s).
Machines and/or Equipment (lockout/tag out) - In an effort to comply with OSHA's final rule
on control of hazardous energy sources, vendors must warrant that any and all machines
and/or equipment as is covered under this bid will be supplied and/or installed equipped
with lockout/tag out devices as prescribed by OSHA.
All energy isolating devices must be designed to accept a lockout device, as required by OSHA
lockout/tag out requirements, 29 C.F.R. 1910.147(C)(2)(iii). 54 Fed. Reg. 36681, 36688
(September 1, 1989). For this purpose, an "energy isolating device" is a mechanical device
that physically prevents the transmission or release of energy (such as a valve), and "lockout
device" is a device that uses a positive means, such as a lock, to hold an energy isolating
device in the safe position and prevent the energizing of a machine or equipment.
The successful bidder shall agree that any award resulting from this bid will be extended to
any/ all departments and agencies of the Town of Clinton and that the successful vendor shall
invoice said Town agency and/or department separately.
The terms and contents of these general bid terms and conditions are made a part of this bid.
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BID # PW2026-01
GENERAL SPECIFICATIONS
I. PURPOSE AND GENERAL INFORMATION
It is the intent of this Request for Proposal to solicit bids for professional asphalt services for the Town
of Clinton, through its Public Works Department. Town of Clinton is inviting proposals from State of
Connecticut licensed Contractors to provide construction and reconstruction of the designated
roadways within the Town of Clinton. The work is scheduled to be performed from July 1, 2026 -
November 2026. The paving projects must be completed by November 15th, 2026 deadline. Nothing
prohibits Town from selecting individual roads to meet funding available.
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II. SCOPE OF SERVICES
A. The following streets in Clinton:
1. Jefferson Circle (reclaim)- Long Hill Road to Hill Top - Approximately 8400 Sq Yds.
2. Oak Hill Drive (reclaim)- Fairy Dell Road to End- Approximately 3100 Sq. Yds
3. West Shore Drive (reclaim) -Nod Road- 2500ft- Approximately 6800 Sq Yds
4. Riverside Drive (reclaim) - Cedar Island Avenue- End- Approximately 7800 Sq Yds
5. Fox Hill Drive (mill/overlay)- #18- Christina Court-Approximately 10,000 Sq Yds
6. Old Orchard Road (mill/overlay) #65- Fox Hill Drive-Approx 12,000 Sq Yds
B. Each street must comply with the following criteria based on the desired improvement by the Town
and must be bid as a complete package (i.e., no single street bid will be accepted if multiple streets
exist on the RFP). The following outlines and defines the expectation of the Town based on the
desired improvement (i.e., reclamation or mill & overlay processes):
1. Road Reclamation: The reclamation of bituminous concrete and sub-base material to a depth of up
to twelve (12) inches deep for the full width of the road using a Wirtgen WR240 Reclaimer or
equivalent. The road will be reclaimed and graded using a tandem axle road grader and compacted
using a ten (10) ton vibratory roller or equal. The Contractor will protect all catch basin tops during
the reclamation process. The Director of Public Works or his designee will verify grades and the
vertical distance from the crown of the road to the gutter before final rolling occurs - however, the
burden of responsibility shall fall on the Contractor to ensure it is correct. The Contractor will be
responsible for supplying the necessary labor and equipment required for checking subgrades before
the paving occurs. Compaction testing including payment for compaction testing shall be the
responsibility of the Town when required by the Director of Public Works. Puddling of water on the
freshly paved road surface will not be acceptable; therefore, compaction and grade issues must be
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