Public Works Digital Sign

Agency:	City of Bangor
State:	Maine
Type of Government:	State & Local
NAICS Category:	339950 - Sign Manufacturing
Posted Date:	Mar 23, 2026
Due Date:	Apr 15, 2026
Solicitation No:	P26-47
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals (RFP)

Department of Public Works Digital Sign

Proposal No. P26-47

Issue Date: March 23, 2026

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

City of Bangor Public Works requires a four-foot by eight-foot (4x8), ten-millimeter (10mm)

resolution, digital message sign to significantly improve how the City communicates essential service

information to residents. The sign will be installed at the Public Works campus at 530 Maine Ave. in

Bangor Maine.

II. General Information

Each year, the Public Works Department manages dozens of public-facing operations including

winter parking restrictions, storm cleanup schedules, construction detours, recycling program

updates, seasonal drop‑off hours, and emergency notifications. Despite our best efforts using on-

line platforms, many residents continue to miss critical updates. A digital sign located at the Public

Works campus provides a reliable, high‑visibility method to reach residents where they already are.

III. Submission

For consideration, submit the proposal Bid Form (page 6) electronically or in an envelope via

submission methods listed below. The envelope or subject line must be clearly marked as "Proposal

No. P26-47: Public Works Digital Sign."

Submissions must be received by 2:00 P.M. on Wednesday, April 15, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401

(items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,

Bangor, ME 04401 (proposal must be received by the deadlines).

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Public Works Digital Sign

All submissions should reference “Proposal No. P26-47: Public Works Digital Sign.” Proposals will

be publicly opened at the time stated above in the Paul Bunyan Room (first floor by the side elevator),

73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible after

the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,

Tuesday, March 31, 2026.

The City will provide a response by 4:30 P.M. on Friday, April 3, 2026. This response will be in the

form of an addendum, accessible on the City's website. Notifications will be sent to those who have

signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications

will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer to see that their proposals have sufficient time to be received

by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,

or requested proposal revision received at the City Purchasing Department after the time and date

specified will be returned to the Proposer unopened or, if by electronic submission, deleted without

being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.

All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also

reserves the right to request clarification of any details from the successful Proposer. The evaluation

of proposals and determination of the award will be at the discretion of the City and its judgment

shall be final and without right of recourse by any Proposer.

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Public Works Digital Sign

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Bid Form and Requirements: The Bid Form (page 6) must be completed and returned with

the proposal to be considered responsive.

C. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit per

accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

IX. Scope of Service

The Contractor shall provide all labor, materials, equipment, and services necessary for the fabrication

and installation of a dual-sided 10mm LED Electronic Message Center. Work shall include, but is not

limited to, the following:

• Fabrication and installation of the LED message center, including poles, cabinet, shroud, and all

required painting and finishes. Installation will be on existing footer.

• Preparation of final artwork for City approval, including the City logo and the text “Public Works” to be

placed at the top of the enclosure.

• Connection of the sign to the existing electrical service located within 18 inches of the installation

location, unless otherwise directed by the City.

• Provision of cloud-based sign control software with multi-user access capability.

• Training for designated City personnel on the use and management of the cloud-based control

interface upon completion of installation.

• Reference images of the expected design and layout are provided for guidance.

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Public Works Digital Sign

X. Warranty Requirements

The Contractor shall provide the following minimum warranties:

• A five-year manufacturer’s warranty on all LED display components, including modules, power

supplies, and control systems.

• A one-year warranty covering all labor associated with installation defects, workmanship, and onsite

service calls.

• A one-year warranty on the structural elements including poles, cabinet, shroud, and finish/paint

against corrosion, peeling, or premature failure.

• All warranties shall include parts replacement and labor unless otherwise specified.

• The Contractor must provide warranty documentation at project closeout.

XI. Maintenance Requirements

The Contractor shall provide:

• A recommended maintenance schedule for the sign system, including cleaning, software updates, and

visual inspections.

• A list of replacement parts, part numbers, and sources for procurement.

• Clear guidance on troubleshooting common issues and accessing technical support.

XII. Project Timeline and Milestones

The Contractor shall complete the project in accordance with the following schedule:

1. Contract Award – Day zero

2. Final Artwork Submission – Within ten (10) calendar days of contract award

3. Artwork Review and Approval by City – Within five (5) calendar days of submittal

4. Fabrication Period – Within thirty to forty-five (30–45) calendar days following artwork approval

5. Installation – Within fifteen (15) calendar days after fabrication completion

6. Electrical Connection and System Activation – Within five (5) calendar days of installation

7. Training of City Personnel – Conducted within seven (7) calendar days of activation

8. Project Completion – Upon final inspection and acceptance by the City

The Contractor shall submit a detailed schedule confirming these milestones within ten (10) days

of contract award.

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P26-47

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number:	P26-47
Bid Title:	Public Works Digital Sign
Category:	Equipment Services & Purchase
Status:	Open

Public Works Digital Sign

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