Public Works Department Uniforms

CITY OF GENEVA, IL
REQUEST FOR PROPOSALS (RFP)
Department of Public Works Uniforms
CITY OF GENEVA, IL
PUBLIC WORKS DEPARTMENT
1

DEPARTMENT OF PUBLIC WORKS UNIFORMS & EQUIPMENT
OVERVIEW
The City of Geneva, IL (City) is accepting proposals from uniform companies to provide custom fitted
uniforms. Each clothing item shall be manufactured to meet or exceed the requirements. The articles
shall be first quality articles as to construction, workmanship, and appearance; fabricated as specified
under the technical portion of these specifications. The successful vendor will be required to obtain
on-site measurements of City personnel and deliver all uniforms and equipment as stated in the
specification.
INTENT OF SPECIFICATIONS
The proposal will be awarded to one or more uniform companies that will provide the City's Public
Works Department the ability to deliver personnel with required uniform garments.
The City reserves the right to change the scope of protection gear, add additional garments, delete
garments, adjust amounts ordered, or take other measures consistent with City policies, procedures,
and/or act in other capacities in the best interest of the City. This is a 12-month contract with three,
one-year optional extensions. Rates must be locked upon start of contract.
AWARD OF PROPOSAL
The garments detailed are considered original issue to new personnel and routine replacement items
throughout the fiscal year.
It is the intent of the City to award this proposal to the lowest responsive firm(s). The City reserves
the right to make multiple awards. All interested parties must respond completely on all items listed
on the Proposal Worksheet found at the end of this document. This will be an initial 12-month
contract.
TERM OF AWARD
The term shall be in effect from May 1, 2026 to April 30, 2027, and may be extended for up to three
additional fiscal years in increments of one fiscal year, if the awarded performs satisfactorily and
provided there are no changes in the terms, conditions, specifications and pricing structure, unless
mutually agreed to by the parties. However, it is to be understood that the Geneva City Council
approves budgets on an annual basis prior to May 1 of each year with funds being designated for
expenditures for the period May 1 through April 30 only.
TERMINATION FOR LACK OF FUNDING
The City reserves the right to terminate the whole or any part of this contract, upon written notice to
the Contractor, in the event that sufficient funds to complete the contract are not appropriated by the
City of Geneva; provided that in the event of such termination, the Contractor shall be paid for all
services rendered by the Contractor through the effective date of termination.
INSURANCE REQUIREMENTS
A Certificate of Insurance and policy endorsements, consistent with the requirements found in
Appendix A - Insurance Requirements, is required before award of the contract.

PRICING
Proposal worksheets include the following information:
Type: A short description of the item and manufacturer
Size: Please specify size by sex
Color: Colors available
Item #: The vendor/manufacturer style name/number or catalog ID Number
for identification purposes
Unit Price: The price per unit of the specific item indicating printed versus
embroidery, which includes shipping for the term of the contract
Delivery: Estimated delivery time in business days if item is not in stock for
immediate delivery
Please submit a list of all uniform manufacturers that you carry and the percent off of catalog price
that you offer for this contract.
ORDER REQUIREMENTS
There shall be no minimum order quantity.
This project involves bulk purchasing; however, all items will be ordered and fulfilled on a
per-person basis. Proposal responses must provide pricing that reflects the total volume while still
itemizing costs for each individual order.
REFERENCES
The vendor shall be required to provide references who can attest to the firm's previous satisfactory
performance of at least three (3) municipal or other public works uniform contracts, within the last 3
years. The City reserves the right to reject any proposal if in the evidence submitted by, or
investigation of, the vendor fails to satisfy the City that the vendor is properly qualified to carry out
the obligation of the contract and to complete the work described herein. Please find the reference
page at the end of this document.
QUESTIONS & INSTRUCTIONS
All questions concerning the proposal shall be submitted in writing at least 72 Hours prior to the
proposal opening to the attention of Jamie Dunn by email JDunn@Geneva.il.us. If required, a written
response in the form of an addendum may be issued as appropriate. No contact with the Public Works
Departments shall be made during the proposal process.
Three (3) copies of your firm's proposal (along with Proposal Certification, Certification of
Compliance with section 42.1-1 of the Illinois Municipal Code, Certification for Drug-Free
Workplace, Certificate of Insurance as listed in Appendix A, and Proposal Bond) shall be submitted
in a sealed envelope to the Geneva Public Works (1800 South Street Geneva, IL 60134) and clearly
marked with the proposer's name and "Public Works Department Uniforms" by 3:00 PM,
Thursday May 7th, 2026

PUBLIC WORKS DEPARTMENT UNIFORMS
BACKGROUND INFORMATION
It is the intent of the specifications to describe articles of clothing in sufficient detail to enable the
City to receive proposals on items as specified or on comparable articles of clothing. Prices shall
remain firm for the period of this contract unless exception is stated in this proposal. Payment will
be made only for quantities ordered, delivered, and accepted, whether greater or less than the stated
amounts.
Warm Weather
A. Shirts
i. men and women
B. Pants
C. Shorts
Cold Weather
A. Shirts
B. Sweatshirts
C. Pants
D. Bibs & Overalls
E. Jackets/Fleeces
F. Hats
High Visibility
A. Shirts
B. Sweatshirt
C. Jackets/Fleeces
Office Clothing - Men and Women
A. Shirts
B. Polos
C. Jackets/Fleece
ALTERNATE PRODUCTS
Reference to specific brand is intended as an indication of the City's requirement minimum product
requirements. Vendors are encouraged to submit suggested replacement of those products they deem
"equal to" or "better than" those specified. The item shall be approved by the City prior to shipping.
RESPONSIBILITIES OF THE VENDOR
Vendor shall provide City authorized uniforms, clothing or equipment to the City Public Works staff
as specified in this Agreement at the prices stated in the Proposal Worksheet. The Vendor will work

directly with each Public Works Department employee to take his/her order including measurements
(at the Public Works Department), and alterations. Vendor must be capable of maintaining a stock
of the uniform shirts and trousers being proposed on. Vendor must have the ability to provide
complete proposal items within ten (10) business days from the date of order. Items that are back
ordered to the City due to a manufacturers back order to the Vendor may be substituted with an article
of equal or better quality with the authorization of City staff at proposed price. The Vendor shall
provide minor alterations (waist, hem, seat on pants, zippers, sleeves and side-seams on shirts) on
uniform purchases at no additional charge as well as affix any patch at no additional charge.
SIZING AND MEASUREMENT SPECIFICATIONS:
Vendors shall specify pricing using standard sizing conventions (Small, Medium, Large, Extra-Large,
etc). Measurements of all current uniformed employees must be taken by the successful vendor
within four weeks of the contract being awarded. The vendor shall come to the Public Works
Department as needed to take shirt, pant, and jacket measurements and shall provide measurement
information to the designated City Staff personnel for inclusion in a measurement database
maintained by the Public Works Department. City Staff will refer to those measurements when
placing orders.
EMBLEM SPECS
* Emblems shall be 2 34" diameter circle, 2 colors.
* Sweatshirt, shirts, jacket and coveralls to have emblem on left chest.
* Overalls to have emblem on front chest pocket without stitching pocket closed.
* Pants to have emblem on right rear pocket without stitching pocket closed.
* T-shirts for NON-FR items shall have the logo silk screened in navy blue on the left pocket.
* Electric employees shall have the logo embroidered with FR thread. All FR items shall use FR
rated thread to stitch the emblem.
* FR Emblems shall be stitched on. No glue to be used on FR emblems.
* The logo to be used is the one at the top of this page.
* The balaclavas shall have "City of Geneva" written in script in white thread on the neck of the
piece.
DELIVERY REQUIREMENTS
All shipments must include a packing list that identifies the intended recipient for each item. Items
may be shipped in bulk; however, the packing list must clearly specify which items are designated
for each individual recipient.
DELIVERY FAILURES
Failures of the Vendor to deliver within the time specified, or within a reasonable time as interpreted
by City Staff, or failure to make replacement of rejected articles when so requested, immediately or
as directed by City staff shall constitute authority for the City to purchase in the open market articles
of comparable grade to replace the articles rejected or not delivered. On all such purchases, either (1)
the Vendor shall reimburse the City, within a reasonable time specified by City staff for any expense
incurred in excess of contract prices; or (2) the City may deduct such amount from monies owed to
the defaulting Vendor.

INVOICING
Vendors must submit invoices in a summary billing format. On each invoice the vendor must include
the individuals' names, items purchased, amount per item unit, total amount per item, and the grand
total of invoice. All invoices must be mailed to the following address:
Geneva Public Works
Attn: PW Uniforms
1800 South Street
Geneva, IL 60134
BACKORDERS
All backorders shall be shipped to the Public Works Department upon availability. Shipping of any
individual backorder shall not be delayed in order to ship it with a group of other backorders. If item
is unavailable and a replacement item deemed "equal to" or "better than" the product originally
ordered. This shall be approved by the City prior to shipping.
RETURNS/EXCHANGES
Proposal submittals shall include the company's Return/Exchange Policy for the City to review. It is
expected that all credits for returns or exchanges will be received by the City within two weeks of the
actual date of the return or exchange.
WARRANTY
All uniforms and equipment shall carry the standard manufacturer's warranty.

DESCRIPTION OF REQUIRED UNIFORMS AND PROPOSAL WORKSHEET:
Group 1 - Work Uniforms
Type Brand Description Item # Approved Unit Delivery Comments
Colors Price Time
Bright
Lime,
4.25 oz, Relaxed Fit, Bright
T-Shirt Carhartt Short Sleeve 100493 Orange
Bright
Lime,
4.25 oz, Relaxed Fit, Bright
T-Shirt Carhartt Long Sleeve 100494 Orange
Navy,
6.75 oz, Loose Fit, Carbon
T-Shirt Carhartt Short Sleeve K87 Heather
Bright
Lime,
6.75 oz, Loose Fit, Bright
T-Shirt Carhartt Short Sleeve K87 Orange
Navy,
6.75 oz, Loose Fit, Carbon
T-Shirt Carhartt Long Sleeve K126 Heather
Bright
Lime,
6.75 oz, Loose Fit, Bright
T-Shirt Carhartt Long Sleeve K126 Orange
Navy,
6.75 oz, Loose Fit, Carbon
T-Shirt Carhartt Short Sleeve Henley K84 Heather
Navy,
6.75 oz, Loose Fit, Carbon
T-Shirt Carhartt Long Sleeve Henley K128 Heather
Navy,
Safety
Orange,
Safety
T-Shirt Gildan 6 oz, Short Sleeve 2300 Green
Navy,
Safety
Orange,
Safety
T-Shirt Gildan 6 oz, Long Sleeve 2410 Green

Red,
Smoke
Beefy Pocket Short Gray,
T-Shirt Hanes Sleeve 5190 Black, Navy
Black,
Navy,
Sweatsh Crewneck Carbon
irt Carhartt Sweatshirt K124 Heather
Navy, Peat,
Rain Defender Black,
Paxton Zip Up Carbon
Hoodie Carhartt Hoodie 100614 Heather
Navy, Peat,
Loose Fit Black,
Heavyweight Carbon
Hoodie Carhartt Hoodie 100615 Heather
Gravel,
Hickory,
Rugged Flex Relaxed Tarmac,
Shorts Carhartt Fit Canvas Work 102514 Tan
Dark Khaki,
Navy,
Rugged Flex Relaxed Shadow,
Shorts Carhartt Fit Canvas Cargo 103542 Tarmac
Black,
Navy,
Shorts Red Kap Plain Front Shorts PT26 Charcoal
Black,
Navy,
Shorts Red Kap Cargo Shorts PT66 Charcoal
Deep
13 oz. Relaxed Fit 5- Creek,
Jeans Carhartt Pocket 105119 Cove, Bay
13 oz. Loose Fit
Jeans Carhartt Utility Jean 104941 Canal, Cove
12 oz. Rugged Flex Superior,
Jeans Carhartt Relaxed Fit 5-Pocket 102804 Houghton
12 oz. Rugged Flex
Straight Fit Tapered
Jeans Carhartt Leg 102807 Houghton
14.5 oz. Rugged Flex
Jeans Carhartt Relaxed Fit 5-Pocket 103889 Freight
Crest, Falls
Jeans Wrangler Relaxed Fit WRT20 City

Black,
Navy,
8 oz. Rugged Flex Shadow,
Pants Carhartt Cargo Pant 103574 Khaki
Black,
Navy,
Pants Red Kap Industrial Pant PT20 Charcoal
Black,
Industrial Cargo Navy,
Pants Red Kap Pant PT88 Charcoal
Black,
Bib / Loose Fit Duck Carhartt
Overall Carhartt Insulated Bib 104031 Brown
Storm Defender
Bib / Loose Fit
Overall Carhartt Heavyweight 104674 Black
Black,
Shoreline Navy,
Jacket Carhartt Waterproof 104670 Shadow
Black,
Rain Defender Soft Navy,
Jacket Carhartt Shell 102199 Charcoal
Black,
Navy,
Duck Insulated Carhartt
Jacket Carhartt Flannel-Lined J140 Brown
Bright
Lime,
Hi-Vis T- Bright
Shirt Carhartt Class 2 T-Shirt 100495 Orange
Bright
Lime,
Hi-Vis T- Class 2 Long Sleeve Bright
Shirt Carhartt T-Shirt 100496 Orange
Bright
Lime,
Hi-Vis Class 3 Pull Over Bright
Hoodie Carhartt Sweatshirt w/ Hood 104987 Orange
Bright
Class 3 Thermal Lime,
Hi-Vis Lined Zip Front w/ Bright
Hoodie Carhartt Hood 104988 Orange
Hi-Vis
Jacket Carhartt Class 3, Waterproof 100787 Bright Lime

Carhartt
Brown,
Hat Carhartt Knit Cuffed Beanie A18 Black, Navy
Hat Carhartt Knit Beanie A205 Black, Navy
Hat Carhartt Fleece Hat A207 Black
Dress Blue
Navy,
Port Outdoor Wide-Brim Sterling
Hat Authority Hat C920 Grey
Group 2 - Office Clothing - Men
Type Brand Description Item # Unit Delivery Comments
Price Time
6.6 oz. Short
CS412
Polo CornerStone Sleeve
4 oz. Short
266998
Polo Nike Sleeve
5.6 oz. Short
Port Authority K682
Polo Sleeve
Twill Long
CornerStone SP17
Shirt Sleeve
Twill Short
CornerStone SP18
Shirt Sleeve
Poplin Long
Port Authority W100
Shirt Sleeve
Twill Long
Port Authority W808
Shirt Sleeve
Poplin Short
Port Authority W101
Shirt Sleeve
Twill Short
Port Authority W809
Shirt Sleeve
1/4 Zip
STF202
Fleece Sport-Tek Pullover
Duck Bonded
Jacket CornerStone Soft Shell CSJ60
Water/Wind
Port Authority Resistant J317
Jacket Soft Shell
7.25 oz.
Jacket Red Kap Lined CSJT22