Public Safety Scheduling and Timekeeping Software
| Agency: | City of Lakeland |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 26, 2026 |
| Due Date: | Apr 23, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
Project ID:
Title: Public Safety Scheduling and Timekeeping Software
Addenda: 0
Release Date: 3/26/2026
Due Date: 4/23/2026
Post Information
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No
Summary
The City of Lakeland (City) is seeking proposals for cloud-based Timekeeping and Scheduling Software to serve the needs of Police and Fire (public safety). The budgetary estimate for this project is $150,000 for licensing and setup in year one and $75,000 for reoccurring license renewals.
Background
The City’s public safety departments consist of approximately 450 personnel in Police and 250 personnel in Fire. They maintain minimum staffing levels and provide 24/7 services to the public. Processes are largely manual, utilizing Excel and email communications. Fire uses a custom application for timekeeping and schedule exception workflows.
The City’s uses Oracle PeopleSoft for all time reporting, payroll and HRMS functions. Schedules are created and exception time is reported either using the application directly or through the import of a formatted flat file. PeopleSoft will remain the system of record for time worked and paid.
Current demographics:
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Fire Shifts – 24/48 with a three-week Kelly day, approximately 30 admin/40 hour
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Police Shifts – 12-hour rotating, 8.4-hour administrative schedule, 8-hour civilian/salaried (additional details in the attachments)
Our pain points are largely related to inefficiencies and duplicate data entry. The proposed solution should centralize the functions around timekeeping and scheduling with robust and configurable workflow capabilities.
Timeline
Meeting ID: 238 232 525 325 07
Passcode: mh6ya7VW
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