Public Safety Center 3rd Floor Improvement - Project No. 24ARPA12 Addendum No. 2

CITY OF ROSEBURG
ADVERTISEMENT FOR BID
Project Name: Public Safety Center 3rd Floor Improvements
Project Number: 24ARPA12
Project Description: The project is located on the 3rd floor of the Roseburg Public Safety Center
in downtown Roseburg, including.
* Improvement Area A - Office TI. This area of the building was not finished in the original
construction and planned for future office use. Approximate area: 1785 sf.
* Improvement Area B - Showers. This improvement adds two new single occupant showers
and storage room in an area currently used for misc storage. Approximate area: 300 sf
* Improvement Area C - Reception Window. This improvement installs a new reception
window into the wall of an existing space near the office tenant improvement space.
Approximate area: 155 sf.
The proposed work generally consist includes wall framing, roofing repair at new equipment
and penetrations, interior relites, doors and frames, gypsum board finishes, flooring, ceiling,
tile, painting, toilet accessories, plumbing, HVAC, lighting, power, fire alarm modifications, and
fire sprinkler modifications in the impacted areas.
If applicable: Non-Mandatory Prebid Meeting: Wednesday, September 16, 2026, at 3:00 pm
Location: Lobby at 700 SE Douglas Ave.
Bids are due by 2:00 p.m. on Wednesday, September 30, 2026
All bids will be opened at 2:00 p.m.
Additional forms disclosing first tier subcontractors are due by 4:00 p.m.
No bids shall be received after this date and time.
Contact - Submit bids to: Address Technical Questions to:
City of Roseburg City Recorder Curt Wilson
900 SE Douglas Wilson Architecture Inc.
Roseburg OR 97470 86530 Sanford Rd.
(541) 492-6866 Eugene, OR 97402
bids@roseburgor.gov 541-912-0878
curt@wilson-architecture.com
SOLICITATION DOCUMENTS: Solicitation documents, including contract terms, conditions,
specifications, all attachments and/or addenda for the Invitation to Bid are available for review
at the above contact address. Bid documents will not be mailed to prospective bidders but may
be downloaded from OregonBuys through the following internet address:
https://www.oregon.gov/das/Procurement/Pages/oregonbuys.aspx. Bidders without access to
OregonBuys may download the documents at a Plan Center or the City of Roseburg's website
at www.roseburgor.gov under "Bidding Opportunities."
Bidders are not required to be pre-qualified in accordance with the laws of Oregon and the
Information to Bidders at least ten days prior to the date of bid opening. Bidders must be
licensed with the Oregon Construction Contractors Board and comply with City of Roseburg
Municipal Code.
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The resulting public works contract is subject to ORS 279C.800 to 279C.870 or the Davis-
Bacon Act (40 U.S.C. 3141 to 3148). No bid will be considered unless the bid contains a
statement that the bidder will comply with the provisions of ORS 279C.840 (Prevailing Wage
Rates).
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INVITATION TO BID
The City of Roseburg will receive sealed bids or bids submitted via email marked "Bid for
Public Safety Center 3rd Floor Improvements. 24ARPA12 until the hour of 2:00 p.m. on
Wednesday, September 30, 2026, at which time they will be publicly opened and read in
person or virtually. If opened virtually, a link will be posted on the City's website at
https://roseburgor.gov/bidding no later than 24 hours prior to the opening. When required by
ORS 279C.370, bidders must submit a list of their first-tier subcontractors providing labor, or
labor and materials, no later than 4:00 p.m. that same day. Bids shall be addressed and
delivered to Amy Nytes, City Recorder, City Hall, 900 SE Douglas Avenue, Roseburg, Oregon
97470, or emailed to bids@roseburgor.gov. Any and all bids received after the 2:00 p.m.
deadline for submission, or for which the list of first-tier subcontractors has not been submitted
by 4:00 p.m. that same day, shall be considered nonresponsive and returned to the bidder. All
bidders must list their "Construction Contractors Board" or "State Landscape Contractors
Board" license number as required by ORS 701.021 or 671.530 on the bid form.
The project is located on the 3rd floor of the Roseburg Public Safety Center in downtown
Roseburg. The improvements include office improvements for the north end of the building
that is currently partially finished (approximately 1,775 sf), and converting a storage room into
two single occupant shower rooms (approximately 175 sf).
The proposed work generally consist includes wall framing, roofing repair at new equipment
and penetrations, interior relites, doors and frames, gypsum board finishes, flooring, ceiling,
tile, painting, toilet accessories, plumbing, HVAC, lighting, power, fire alarm modifications, and
fire sprinkler modifications in the impacted areas. The bids will be evaluated as lump sum
without additive or deductive alternates pursuant to OAR 137-049-0380(2)(a). The proposed
work will require the bidder to meet the highest standards prevalent in the industry or business
related to the work to be performed. Failure to meet such standards may result in a reduction
or withholding of payment; require bidder to provide, at bidder's own expense, additional work
required to meet such standards; or termination of the contract, with damages being sought.
Technical questions regarding the work to be performed should be addressed to:
Curt Wilson
Wilson Architecture
86530 Sanford Rd.
Eugene, OR 97402
541-912-0878
curt@wilson-architecture.com
Bids must be accompanied by a certified check, cashier's check, irrevocable letter of credit or
Bid Bond in an amount equal to not less than ten percent (10%) of the total amount of the bid.
Bidders shall state as part of the bid that the provisions of ORS 279C.800 to 279C.870
(Prevailing Wage Rates) shall be complied with; provided however, if the project is subject to
the federal prevailing rates of wage under the Davis-Bacon Act (40 U.S.C. 3141 et seq.) or if
the project is subject to both the state and federal prevailing rates of wage, the bid must contain
a statement by the bidder that contractor and every subcontractor shall pay the higher of the
applicable state or federal prevailing rate of wage to all workers on the project. Bidders must
also certify as part of the bid that the requirements of ORS 279C.505(2) (Employee Drug
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Testing Program) shall be complied with. Bidders are not required to be pre-qualified in
accordance with the laws of Oregon and the Information to Bidders. Each bid must contain a
statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120. Bidders
are not required to be licensed under ORS 468A.720 (Asbestos Abatement). However, the
successful bidder shall at all times during the project provide qualified staff on site that is able
to identify asbestos containing material. Bidders are hereby notified there are underground
pipelines and structures containing asbestos within the City of Roseburg. If any such material
is encountered during the project, the bidder shall thereupon be required to notify the City and
comply with all requirements of applicable laws and regulations. Unless exempt under ORS
279C.800 to 279C.870, the successful bidder must file a $30,000 Public Works Bond with the
Construction Contractors Board prior to beginning work on the project, and certify that all sub-
contractors have also filed such bond. Bidders must agree to use recyclable products to the
maximum extent financially feasible. Bidders with 50 or more employees and for contracts
over $500,000, are required to possess a certificate issued by the Department of
Administrative Services for completion of pay equity training (NEW).
The City of Roseburg may reject any bid not in compliance with all public bidding procedures
and requirements, including the requirement to demonstrate the bidder's responsibility under
ORS 279C.375(3)(b), may waive any irregularities, and may reject for good cause any or all
bids upon a finding of the City it is the public interest to do so. The City may also cancel this
invitation in accordance with OAR 137-049-0270.
Dated this 10th day of September, 2026.
CITY OF ROSEBURG, DOUGLAS COUNTY, OREGON
/s/ Amy Nytes, City Recorder
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INFORMATION TO BIDDERS
1. FORM OF BID
All bids must be made upon the blank Bid Form attached hereto and must give a price
for each item and an aggregate amount or a lump sum price as required in the Bid Form.
The City reserves the right to reject any or all bids or to accept the bid deemed in the
best interest of the City. Without limiting the generality of the foregoing, the City may
reject any bid which is incomplete, obscure or irregular; which omits any one or more
items in the price sheet; in which unit prices are obviously unbalanced; or which is
accompanied by an insufficient or irregular Bid Bond.
The bidder shall sign the Bid Form in the blank space provided therefore. All bids must
contain the bidder's tax identification number. Bids made by a corporation, general or
limited partnership, or L.L.C., shall contain the name and address of such organization,
together with names and addresses of officers, partners or managing members. If the
bid is made by a corporation, it must be signed by one of the corporate officers with the
authority to sign for the corporation; if made by a partnership, by one of the partners.
All bids must be submitted at the time and place, and in the manner prescribed in the
Invitation to Bid.
2. BID PROTEST; REQUEST FOR CHANGE OR CLARIFICATION
A bidder may protest, or request a change in items in the bid documents, including
contract terms and conditions or specifications, by filing a written protest with the City
not less than ten (10) calendar days prior to the bid submission deadline. Such written
protest or request for change must include a detailed statement of the grounds for the
protest and a statement of the desired changes to the contract terms and conditions or
specifications.
The City shall not consider a bidder's protest or request for change after the deadline
for submitting such protest or request. The City shall provide notice to the bidder if it
entirely rejects the bidder's protest or request for change. If the City agrees with the
bidder's protest or request, in whole or in part, the City shall issue a written Addendum
to the bid documents or specifications.
Prior to the deadline for submitting a written protest or request for change, a bidder may
request that the City clarify any provision of the bid documents. The City's clarification
to a bidder, whether orally or in writing, shall not change the bid documents and is not
binding on the City unless the City amends the bid documents by issuing a written
addendum.
If a written addendum is issued by the City, all bidders must provide written
acknowledgement, with their bids, of receipt of all issued addenda.
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3. CONTRACT DOCUMENTS
The Contract Documents for this Project consist of, but are not necessarily limited to,
the Invitation to Bid, Information to Bidders, Bid Form, Construction Contract including
Exhibit "A" Standard City Contract Provisions, First-Tier Subcontractor Disclosure Form,
Drug Testing Program Certification Form, Bidder's Responsibility Form, Performance
Bond, Payment Bond, Public Works Bond Filing Certification form (when required), Pay
Equity Compliance Certification (when applicable), General Conditions, Technical
Provisions, Special Conditions, Standard Drawings, Specifications and Plans and
Supplemental Specifications, all as required for the full execution and satisfactory
completion of the Project. Any person contemplating the submission of a bid and being
in doubt as to the meaning or intent of said Contract Documents should request of the
City, in writing, an interpretation thereof. Any interpretation of said Contract Documents
shall be made only in writing by the City.
4. ESTIMATE OF QUANTITIES
The estimate of quantities of work to be done as stated in the Bid Form, although stated
with as much accuracy as possible, is approximate only and is assumed solely for the
purpose of comparing bids. The quantities on which payments will be made to the
Contractor are to be determined by measurement of the work actually performed and
paid at the unit price bid, regardless of the amount of increase or decrease in the
estimated quantities as specified in the Contract Documents. The City reserves the right
to increase or diminish the amount of any class of work as may be deemed necessary.
5. CONSTRUCTION CONTRACTORS' BOARD - STATE LANDSCAPE
CONTRACTORS' BOARD
All contractors bidding on public contracts must be licensed with the Construction
Contractors' Board or the State Landscape Contractors Board as required by ORS
701.021 or 671.530. Bids must be identified with the Contractors' Board license number.
No bids will be considered without this information.
6. DISCLOSURE OF FIRST-TIER SUBCONTRACTORS
When a public improvement contract value is greater than $100,000, all bidders are
required to disclose information about first-tier subcontractors, providing labor or labor
and materials, when the contract amount of such first-tier subcontractor is equal to or
greater than:
1) 5% of the project bid, or $15,000, whichever is greater; or
2) $350,000 regardless of the percentage of the total bid.
Bidders must disclose the following information about such subcontracts, on the First-
Tier Subcontractor Disclosure Form provided by the City and included herein, within two
hours of the bid submission deadline:
1) The subcontractor's name;
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2) The subcontract dollar value; and
3) The category of work to be performed by the subcontractor.
Any bidder not using subcontractors subject to the above disclosure form, must write
"NONE" on the Disclosure Form and sign and submit the form. The City will reject a bid
if the bidder fails to submit the Disclosure Form before the deadline.
7. DRUG TESTING PROGRAM
ORS 279C.505(2) requires public improvement contracts to include a provision requiring
contractors to demonstrate that they have an employee drug and alcohol testing
program in place. All bidders are required to certify, on the Drug Testing Program
Certification Form provided by the City and included herein, that they have such program
in place. This certification will become part of the Contract if awarded and contractor will
be required to maintain such program throughout the performance of the Contract.
Failure to maintain a program shall constitute a material breach of the Contract.
8. PROMPT PAY POLICY - TIMELY PROGRESS PAYMENTS
ORS 279C.570 and 279C.580 require prompt payment to contractors and
subcontractors and provides for settlement of compensation disputes between the
parties. The City is required to automatically calculate and pay interest on invoices from
the contractor when payments become overdue. The interest commences thirty (30)
calendar days after receipt of the invoice from the contractor, or fifteen (15) calendar
days after the payment is approved by the City, whichever is earlier. The rate of interest
charged to the City on the amount due shall equal three times the discount rate on 90-
day commercial paper, but shall not exceed 30 percent.
The City is also required to ensure that the contractor includes a clause in each
subcontract that obligates the contractor to pay first-tier subcontractors for satisfactory
performance under its contract. Contractors must pay subcontractors within ten (10)
calendar days of receiving payment from the City. Contracts between primary
contractors and subcontractors must also contain an interest penalty clause that
obligates the contractor, if payment is not made to the subcontractor within thirty (30)
calendar days after receipt of payment from the City, to pay the first-tier subcontractor
an interest penalty on amounts due in the case of each payment not made in accordance
with the subcontract payment clause. The contractor is also required to ensure that first-
tier subcontractors include these requirements in each of its subcontracts with lower-tier
subcontractors or suppliers.
If requested in writing by a first-tier subcontractor, within ten (10) calendar days after
receiving the request, the contractor must provide the first-tier subcontractor, a copy of
that portion of any invoice or request for payment submitted to the City, or pay document
provided by the City to the contractor, specifically related to any labor or materials
supplied by the first-tier subcontractor.
9. PRE-QUALIFICATION OF BIDDERS
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Bidders are not required to be pre-qualified in accordance with the laws of Oregon and
the Information to Bidders. Each bid must contain a statement as to whether the bidder
is a resident bidder, as defined in ORS 279A.120.
10. BID BOND, PUBLIC WORKS BOND, PAYMENT BOND AND PERFORMANCE BOND
A Bid Bond, Public Works Bond Filing Certification, Payment Bond and Performance
Bond shall be provided as specified in Subsection 5.4 of the General Conditions. No
waivers, special requirements or emergency provisions have been established for this
Contract.
11. PAY EQUITY COMPLIANCE CERTIFICATION (NEW)
ORS 279A.167 requires businesses with fifty (50) or more employees, and a contract
valued at more than $500,000, to provide proof they are properly trained on Oregon's
pay equity laws. A certificate proving the contractor has completed the training shall be
provided as specified in Subsection 26 of the "Bid Form".
12. HIGHEST STANDARDS OF WORK AND CONSEQUENCES FOR FAILURE
The work to be performed must meet the highest standards prevalent in the industry or
business most closely related to the work to be performed. Failure to meet such
standards may result in consequences including, but not limited to a reduction or
withholding of payment; a requirement that bidder perform, at bidder's own expense,
additional work required to meet such standards; or termination of the contract, with
damages being sought.
13. CONDITIONS OF WORK
Bidders must make their own determination of the nature of the work proposed under
this Contract, the local conditions which can be encountered in this area, and all other
matters which can in any way affect the work proposed under this Contract. It shall also
be the bidder's responsibility to be thoroughly familiar with the Contract Documents.
Failure to make the examination necessary for this determination or to examine any
form, instrument or document of the Contract shall not release the bidder from the
obligations of this Contract.
14. REVIEW OF BIDS; BASIS FOR AWARD; NOTICE OF INTENT TO AWARD; AND
RIGHT TO PROTEST AWARD
In reviewing all bids received and determining the lowest responsible bidder, the City
reserves the right to take into account and give reasonable weight to the extent of the
bidder's experience on work of the nature involved, on the bidder's record as to
dependability in carrying out of contracts, and evidence of present ability to perform the
Contract in a satisfactory manner.
The City may make such investigations as deemed necessary to determine the ability
of the bidder to perform the work, and the bidder shall furnish to the City all such
information and data for this purpose as the City may request. The City reserves the
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