PSE Yard Course

TACOMA POWER/TRANSMISSION & DISTRIBUTION
REQUEST FOR BIDS
PSE YARD COURSE
SPECIFICATION NO. PT26-0047F

City of Tacoma
Tacoma Power/Transmission & Distribution
REQUEST FOR BIDS PT26-0047F
PSE Yard Course
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, Tuesday, May 26, 2026
Submittals must be received by the City's Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Bid Opening: Submittals must be received by the City's Procurement and Payables Division prior to 11:00
a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday's at 11:15 a.m. by a
purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities
Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the
main floor. They will also be held virtually Tuesday's at 11:15 a.m. Attend a Zoom meeting via this link or call 1
(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.
Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As
soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will not be held.
Project Scope:
Materials supplied by this contract shall meet the description and performance criteria stated in the Tacoma
Power Standard A-SS-0001 in Appendix A.
Estimate: $500,000
Form No. SPEC-040C Revised: 06/03/2024

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Hailey Erichsen by email to HErichsen@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 06/03/2024

TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................................ 4
SUBMITTAL CHECK LIST ......................................................................................................... 5
1. MINIMUM REQUIREMENTS .............................................................................................. 6
2. STANDARD TERMS AND CONDITIONS ........................................................................... 6
3. INSURANCE REQUIREMENTS ......................................................................................... 6
4. DESCRIPTION OF WORK ................................................................................................. 6
5. ANTICIPATED CONTRACT TERM ..................................................................................... 6
6. CALENDAR OF EVENTS ................................................................................................... 6
7. INQUIRIES ......................................................................................................................... 6
8. PRE-BID MEETING ............................................................................................................ 7
9. DISCLAIMER ...................................................................................................................... 7
10. RESPONSIVENESS ........................................................................................................... 7
11. AWARD .............................................................................................................................. 7
12. PREVAILING WAGE INFORMATION ................................................................................. 8
13. PICK-UP AND/OR DELIVERY ............................................................................................ 9
14. BID EVALUATION .............................................................................................................. 9
15. TECHNICAL SPECIFICATIONS ........................................................................................10
16. ESTIMATED QUANTITIES ................................................................................................10
17. MEASUREMENT AND PAYMENT.....................................................................................10
18. INVOICING ........................................................................................................................11
19. INSPECTION .....................................................................................................................11
20. APPROVED ITEM EQUIVALENT ......................................................................................11
21. COMPLIANCE WITH SPECIFICATIONS ...........................................................................11
22. MATERIALS AND WORKMANSHIP ..................................................................................11
23. ENVIRONMENTALLY PREFERABLE PROCUREMENT ...................................................12
24. LEAP REQUIREMENTS ....................................................................................................12
25. EQUITY IN CONTRACTING ..............................................................................................12
APPENDIX A ............................................................................................................................13
APPENDIX B ............................................................................................................................26
Request for Bids Specification No. PT26-0047F
Template Revised: 08/01/2025

SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Bids page.
The following items make up your complete electronic submittal
package (include all the items below):
Signature Page (Appendix A)
To be filled in and executed by a duly authorized officer or representative of the bidding entity.
If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide
the firm name under which business is hereby transacted.
Price Proposal Form (Appendix A)
The unit prices bid must be shown in the space provided. Check your computations for
omissions and errors.
Certification of Compliance with Wage Payment Statutes
Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB
2017).
State Responsibility and Reciprocal Bid Preference Information
Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB
2010).
Substitution Request Form
(Appendix A - ONLY if quoting a substitute material)
After award, the following documents will be executed:
City of Tacoma Contract (See sample in Appendix B)
Must be executed by the successful bidder.
Certificate of Insurance and related endorsements (Appendix A)
Shall be submitted with all required endorsements
Request for Bids Specification No. PT26-0047F
Template Revised: 08/01/2025

1. MINIMUM REQUIREMENTS
Materials supplied by this contract shall meet the description and performance criteria stated in
the Tacoma Power Standard A-SS-0001 in Appendix A.
2. STANDARD TERMS AND CONDITIONS
City of Tacoma Standard Terms and Conditions apply.
3. INSURANCE REQUIREMENTS
Successful proposer will provide proof of and maintain the insurance coverage in the amounts
and in the manner specified in the City of Tacoma Insurance Requirements contained in this
solicitation. (See Appendix A)
4. DESCRIPTION OF WORK
Tacoma Public Utilities (TPU) is soliciting bids to establish one or more contracts with qualified
vendors to fulfill the City's needs for PSE Yard Course. Contract(s) will be awarded to the lowest
responsive and responsible bidder(s) based on price, product quality and availability.
5. ANTICIPATED CONTRACT TERM
The initial contract term is three (3) years with two (2) 1-year (one-year) renewals upon mutual
agreement.
6. CALENDAR OF EVENTS
This is a tentative schedule only and may be altered at the sole discretion of the City.
The anticipated schedule of events concerning this RFB is as follows:
Question Deadline/Substitution Request Form Due: 5/7/2026
City response to Questions: 5/13/2026
Submittal Due Date: 5/26/2026
Anticipated Award Date, on or about: 5/29/2026
7. INQUIRIES
7.1 Questions can be submitted to Hailey Erichsen, Senior Buyer, via email to
HErichsen@tacoma.gov. Subject line to read:
PT26-0047F - PSE Yard Course - VENDOR NAME
7.2 Questions are due by 3 pm on the date included in the Calendar of Events section.
7.3 Questions marked confidential will not be answered or included.
Request for Bids Specification No. PT26-0047F
Template Revised: 08/01/2025

7.4 The City reserves the discretion to group similar questions to provide a single answer or
not to respond when the requested information is confidential.
7.5 The answers are not typically considered an addendum.
7.6 The City will not be responsible for unsuccessful submittal of questions.
7.7 Written answers to questions will be posted alongside these specifications at
www.tacomapurchasing.org.
8. PRE-BID MEETING
No pre-bid meeting will be held; however, questions and request for clarifications of the
specifications may be submitted as stated in the inquiries section.
9. DISCLAIMER
The City is not liable for any costs incurred by the Respondent for the preparation of materials,
or a proposal submitted in response to this RFB, for conducting any presentations to the City, or
any other activities related to responding to this RFB, or to any subsequent requirements of the
contract negotiation process.
10. RESPONSIVENESS
Bid submittals must provide ninety (90) days for acceptance by City from the due date for
receipt of submittals. All submittals will be reviewed by the City to determine compliance with
the requirements and instructions specified in this RFB. The Respondent is specifically notified
that failure to comply with any part of this RFB may result in rejection of the submittal as non-
responsive. The City reserves the right, in its sole discretion, to waive irregularities deemed
immaterial. The City also reserves the right to not award a contract or to issue subsequent
RFB's.
11. AWARD
Awardee shall be required to comply with 2 CFR part 25 and obtain a unique entity
identifier and/or be registered in the federal System for Award Management as
appropriate.
Award will be made to the lowest responsive, responsible bidder. All bidders shall provide unit
or lump sum pricing for each line item. Each line item will be added up for a subtotal price. The
subtotal price will be compared amongst each bidder, including any payment discount terms
offered twenty (20) days or more. The City may also take into consideration all other criteria for
determining award, including evaluation factors set forth in Municipal Code Section 1.06.262.
All other elements or factors, whether or not specifically provided for in this specification, which
would affect the final cost to and the benefits to be derived by the City will be considered in
determining the award of the contract. The final award decision will be based on the best
interests of the City.
Request for Bids Specification No. PT26-0047F
Template Revised: 08/01/2025

The City reserves the right to let the contract to the lowest responsible bidder whose bid will be
the most advantageous to the City, price and any other factors considered. In evaluating the
proposals, the City may also consider any or all of the following:
1. Compliance with specification.
2. Proposal prices, listed separately if requested, as well as a lump sum total
3. Time of completion/delivery.
4. Warranty terms.
5. Bidder's responsibility based on, but not limited to:
a) Ability, capacity, organization, technical qualifications and skill to perform the
contract or provide the services required.
b) References, judgment, experience, efficiency and stability.
c) Whether the contract can be performed within the time specified.
d) Quality of performance of previous contracts or services
12. PREVAILING WAGE INFORMATION
If this project requires prevailing wages under chapter 39.12 RCW, any worker, laborer, or
mechanic employed in the performance of any part of the work shall be paid not less than the
applicable prevailing rate of wage.
If a contract is awarded for delivery, Prevailing Wage will apply. Ensure that pricing including
Prevailing Wages are quoted for delivery pricing.
The project site(s) are located in Pierce County.
The effective date for prevailing wages on this project will be the submittal deadline with these
exceptions:
1. If the project is not awarded within six months of the submittal deadline, the award date
is the effective date.
2. If the project is not awarded pursuant to a competitive solicitation, the date the contract
is executed is the effective date.
3. Janitorial contracts follow WAC 296-127-023.
Except for janitorial contracts, these rates shall apply for the duration of the contract unless
otherwise noted in the solicitation.
Look up prevailing rates of pay, benefits, and overtime codes from this link:
https://secure.lni.wa.gov/wagelookup/
REQUIRED FILINGS
The contractor and all subcontractors covered under 39.12 RCW shall submit to the Department
of Labor and Industries (L&I) for work provided under this contract:
Request for Bids Specification No. PT26-0047F
Template Revised: 08/01/2025

1. A Statement of Intent to Pay Prevailing Wages must be filed with and approved by L&I
upon award of contract.
2. An Affidavit of Wages Paid must be filed with and approved by L&I upon job
completion.
3. For on-call contracts, retainage can be release annually. Please see the Intent-Affidavit
Info for On-Call Contracts in Appendix D
Payments cannot be released by the City until verification of these filings are received by the
engineer. Additional information regarding these filings can be obtained by calling the
Department of Labor & Industries, Prevailing Wage at 360-902-5335, https://secure.lni.wa.gov/
or by visiting their MY L&I account.
13. PICK-UP AND/OR DELIVERY
13.1 Pick-up will be at the vendors specified location within 24 hours of notification. For larger
amounts, multiple pick-ups over several days will need to be coordinated with the vendors
team. Preference will be given to vendors who can always have 10 yards available for
pick-up with same day notice during the contract term.
13.2 Delivery shall be to one of the specified zones in Appendix A. Deliveries shall be made
in full tilt dump trucks ONLY. The City will refuse side tilt or any other style of dumps.
Delivery replacement costs will be the sole responsibility of the vendor.
13.3 On the proposal pages, please indicate the lead time needed for different load sizes to
the different zones. The City reserves the right to purchase these products elsewhere if
they are in a time constraint. If constant late deliveries occur, the City may terminate the
contract.
13.4 Hours of pick-up or delivery shall be Monday through Friday, 7:00 a.m. to 3 p.m.,
excluding legal holidays, as referred to in the Standard Terms and Conditions or as
otherwise approved by the City.
14. BID EVALUATION
Award of the contract will be based on the grand total of all bid items by either pick-up or
delivery pricing.
The following calculation will be used to evaluation in determining the low bidder based on the
picked-up pricing per ton.
The City of Tacoma will use $10.00 per mile as a dollar amount per mile for calculation
purposes.
Pick-up price bid per ton x 13 tons* + (Estimated roundtrip miles x $10.00 per mile) = Total cost
per load)
Total cost per load/13 tons* = Evaluated price per ton
Request for Bids Specification No. PT26-0047F
Template Revised: 08/01/2025

The evaluated price per ton will determine award of contract(s) on a line item by line-item basis,
or overall low, whichever is most advantageous for the City.
*13 tons is the amount the City of Tacoma truck can haul per load
15. TECHNICAL SPECIFICATIONS
Materials are to meet the specification set forth in Tacoma Power Standard A-SS-0001 for PSE
Yard Course.
16. ESTIMATED QUANTITIES
The amounts listed on the proposal pages are estimated for the overall usage for the contract
term. There are no guarantees or representation of a maximum or minimum quantity the City
may order or purchase. Nor does the City represent or guarantee that all materials listed will be
ordered or used. The City may only order quantities and commodities that are needed from time
to time on an as-needed basis.
The City reserves the right to increase or decrease quantities under this contract and pay
according to the unit process quoted in the proposal. The quantities shown are estimates only
and not a guarantee of any particular dollar or unit volume.
17. MEASUREMENT AND PAYMENT
Pricing shall be quoted by the unit of measure specified on the proposal pages. Bids quoted
with a differing unit of measure or with a conversion factor will be rejected as non-responsive
and will not be considered for award.
All material supplied by weight shall be proportioned, measured and paid for by weight. All
deliveries and/or pickup of material will be documented and delivered with a certified weight
ticket. Such certification shall be considered as incidental and shall be at no cost to the City.
Each weight ticket must accompany the delivery and/or pickup and shall be presented to the
ordering authority. Quoted unit pricing should cover all costs for all materials, processing of
materials, weighing, proportioning, delivery (as required) and stockpiling material at the vendor's
plant.
Fractional orders will be paid as a direct ratio of the unit bid price (e.g. 12 ton equals 12 unit bid
price)
Upon certification that all materials are received in accordance with the specifications and are in
satisfactory condition, a 100-percent payment will be made net 30 days unless prompt payment
discount is offered.
Request for Bids Specification No. PT26-0047F
Template Revised: 08/01/2025