PSC PJM Consultant

REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
PSC PJM CONSULTANT
ISSUED BY DELAWARE PUBLIC SERVICE COMMISSION
CONTRACT NUMBER STA26-PSCPJM
Contents:
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - MINIMUM MANDATORY SUBMISSION REQUIREMENTS
Appendix B - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
** Ctrl + Click on the headings above will take you directly to the section.
I. Overview
The State of Delaware Public Service Commission ("PSC" or "Agency") seeks professional
consultant services related to PJM Interconnection and wholesale electricity markets. This
request for proposals ("RFP") is issued pursuant to 29 Del. C. 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice Date: _8/17/26____
Deadline for Questions Date: _9/1/26_____
Response to Questions Posted by: Date: _9/15/26____
Deadline for Receipt of Proposals Date: _9/29/26____at 1:00 PM (Local Time)
Estimated Notification of Award Date: _12/1/26____
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm's interest in providing the required professional services. The transmittal letter
must also clearly state and justify any exceptions to the requirements of the RFP which the
applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
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STATE OF DELAWARE
Public Service Commission
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
MANDATORY PREBID MEETING
A mandatory pre-bid meeting has not been established for this Request for Proposal.
II. Scope of Services
Delawareans are impacted by wholesale electricity markets administered by PJM and
regulated by FERC. As a result, the Agency, individually and through its membership in the
Organization of PJM States, Inc. ("OPSI"), monitors PJM stakeholder processes and analyzes
decisions made by PJM and FERC that affect the price Delawareans pay for electricity.
The Agency seeks consulting services to monitor PJM stakeholder meetings, attend select
PJM and OPSI meetings, and make recommendations to the Agency regarding matters that
impact transmission cost allocation, transmission planning, PJM governance, regional energy
markets and energy policy in the State of Delaware.
Please refer to Appendix B, Scope of Work and Technical Requirements, for more detailed
information regarding the scope of services.
III. Required Information
The following information shall be provided in each proposal in the order listed below. Failure
to respond to any request for information within this proposal may result in rejection of the
proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as
identified in the scope of work.
Prior to the execution of an award document, the successful Vendor shall either furnish
the Agency with proof of State of Delaware Business Licensure or initiate the process
of application where required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and
clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item G, subsection 7 (insurance).
B. General Evaluation Requirements
1. Experience in and knowledge of PJM markets and stakeholder processes.
2. Familiarity with OPSI and knowledge of OPSI operating and voting procedures.
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3. Familiarity with the PJM Area Relevant State Entities Committee ("PARSEC") and
knowledge of PARSEC operating and voting procedures.
4. Quality of staffing plan and qualifications and prior experience of personnel.
5. Demonstrated ability to meet the Scope of Work requirements.
6. Ability to travel to attend select PJM, OPSI or Agency meetings in person.
7. Amount of bid.
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. 6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at https://bids.delaware.gov/. Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the deadline
for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made in
writing to the State of Delaware. Address all communications to the person listed
below; communications made to other State of Delaware personnel or attempting to
ask questions by phone or in person will not be allowed or recognized as valid and
may disqualify the vendor. Vendors should rely only on written statements issued by
the RFP designated contact.
Matthew Hartigan
861 Silver Lake Blvd., Suite 100
Dover, DE 19904
Matthew.hartigan@delaware.gov
To ensure that written requests are received and answered in a timely manner,
electronic mail (e-mail) correspondence is acceptable, but other forms of delivery,
such as postal and courier services can also be used.
5. Consultants and Legal Counsel
The State of Delaware may retain consultants or legal counsel to assist in the review
and evaluation of this RFP and the vendors' responses. Bidders shall not contact the
State's consultant or legal counsel on any matter related to the RFP.
6. Contact with State Employees
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFP is expressly prohibited without prior consent.
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Vendors directly contacting State of Delaware employees risk elimination of their
proposal from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
7. Organizations Ineligible to Bid
Any individual, business, organization, corporation, consortium, partnership, joint
venture, or any other entity including subcontractors currently debarred or suspended
is ineligible to bid. Any entity ineligible to conduct business in the State of Delaware
for any reason is ineligible to respond to the RFP.
8. Exclusions
The Proposal Evaluation Team reserves the right to refuse to consider any proposal
from a vendor who:
a. Has been convicted for commission of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in
the performance of the contract or subcontract:
b. Has been convicted under State or Federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, or
other offense indicating a lack of business integrity or business honesty that
currently and seriously affects responsibility as a State contractor:
c. Has been convicted or has had a civil judgment entered for a violation under State
or Federal antitrust statutes:
d. Has violated contract provisions such as;
1) Known failure without good cause to perform in accordance with the
specifications or within the time limit provided in the contract; or
2) Failure to perform or unsatisfactory performance in accordance with terms of
one or more contracts;
e. Has violated ethical standards set out in law or regulation; and
f. Any other cause listed in regulations of the State of Delaware determined to be
serious and compelling as to affect responsibility as a State contractor, including
suspension or debarment by another governmental entity for a cause listed in the
regulations.
B. RFP Submissions
1. Acknowledgement of Understanding of Terms
By submitting a bid, each vendor shall be deemed to acknowledge that it has carefully
read all sections of this RFP, including all forms, schedules and exhibits hereto, and
has fully informed itself as to all existing conditions and limitations.
2. Proposals
To be considered, all proposals must be submitted in writing and respond to the items
outlined in this RFP. The State reserves the right to reject any non-responsive or non-
conforming proposals. Each proposal must be submitted with __5___ paper copies
and __1______ electronic copy on CD or DVD media disk, or USB memory drive.
Please provide a separate electronic pricing file from the rest of the RFP proposal
responses.
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STATE OF DELAWARE
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All properly sealed and marked proposals are to be sent to the State of Delaware and
received no later than 1:00 PM (Local Time) on September 29, 2026. The Proposals
may be delivered by Express Delivery (e.g., FedEx, UPS, etc.), US Mail, or by hand
to:
Matthew Hartigan
Delaware Public Service Commission
861 Silver Lake Blvd., Suite 100
Dover, DE 19904
Vendors are directed to clearly print "BID ENCLOSED" and "CONTRACT NO.
"STA26-PSCPJM" on the outside of the bid submission package.
Any proposal received after the Deadline for Receipt of Proposals date shall not be
considered and shall be returned unopened. The proposing vendor bears the risk of
delays in delivery and any costs for returned proposals. The contents of any proposal
shall not be disclosed as to be made available to competing entities during the
negotiation process.
Upon receipt of vendor proposals, each vendor shall be presumed to be thoroughly
familiar with all specifications and requirements of this RFP. The failure or omission
to examine any form, instrument or document shall in no way relieve vendors from any
obligation in respect to this RFP.
3. Proposal Modifications
Any changes, amendments or modifications to a proposal must be made in writing,
submitted in the same manner as the original response and conspicuously labeled as
a change, amendment, or modification to a previously submitted proposal. Changes,
amendments, or modifications to proposals shall not be accepted or considered after
the hour and date specified as the deadline for submission of proposals.
4. Proposal Costs and Expenses
The State of Delaware will not pay any costs incurred by any Vendor associated with
any aspect of responding to this solicitation, including proposal preparation, printing or
delivery, attendance at vendor's conference, system demonstrations or negotiation
process.
5. Proposal Expiration Date
Prices quoted in the proposal shall remain fixed and binding on the bidder at least
through February 1, 2027. The State of Delaware reserves the right to ask for an
extension of time if needed.
6. Late Proposals
Proposals received after the specified date and time will not be accepted or
considered. To guard against premature opening, sealed proposals shall be
submitted, plainly marked with the proposal title, vendor name, and time and date of
the proposal opening. Evaluation of the proposals is expected to begin shortly after
the proposal due date. To document compliance with the deadline, the proposal will
be date and time stamped upon receipt.
7. Proposal Opening
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The State of Delaware will receive proposals until the date and time shown in this RFP.
Proposals will be opened in the presence of State of Delaware personnel. Any
unopened proposals will be returned to the submitting Vendor.
There will be no public opening of proposals but a public log will be kept of the names
of all vendor organizations that submitted proposals. The contents of any proposal
shall not be disclosed in accordance with Executive Order # 31 and Title 29, Delaware
Code, Chapter 100.
8. Non-Conforming Proposals
Non-conforming proposals will not be considered. Non-conforming proposals are
defined as those that do not meet the requirements of this RFP. The determination of
whether an RFP requirement is substantive, or a mere formality shall reside solely
within the State of Delaware.
9. Concise Proposals
The State of Delaware discourages overly lengthy and costly proposals. It is the desire
that proposals be prepared in a straightforward and concise manner. Unnecessarily
elaborate brochures or other promotional materials beyond those sufficient to present
a complete and effective proposal are not desired. The State of Delaware's interest is
in the quality and responsiveness of the proposal.
10. Realistic Proposals
It is the expectation of the State of Delaware that vendors can fully satisfy the
obligations of the proposal in the manner and timeframe defined within the proposal.
Proposals must be realistic and must represent the best estimate of time, materials
and other costs including the impact of inflation and any economic or other factors that
are reasonably predictable.
The State of Delaware shall bear no responsibility or increase obligation for a vendor's
failure to accurately estimate the costs or resources required to meet the obligations
defined in the proposal.
11. Confidentiality of Documents
The State of Delaware and its constituent agencies are required to comply with the
State of Delaware Freedom of Information Act, 29 Del. C. 10001, et seq. ("FOIA").
FOIA requires that the State of Delaware's records are public records (unless
otherwise declared by FOIA or other law to be exempt from disclosure) and are subject
to inspection and copying by any person upon a written request. All proposals are
subject to FOIA's public disclosure obligations.
The State of Delaware wishes to create a business-friendly environment and
procurement process. As such, the State respects the vendor community's desire to
protect its intellectual property, trade secrets, and confidential business information
(collectively referred to herein as "confidential business information"). Proposals must
contain sufficient information to be evaluated. If a vendor feels that they cannot submit
their proposal without including confidential business information, they must adhere to
the following procedure, or their proposal may be deemed unresponsive, may not be
recommended for selection, and any applicable protection for the vendor's confidential
business information may be lost.
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STATE OF DELAWARE
Public Service Commission
In order to allow the State to assess its ability to protect a vendor's confidential
business information, vendors will be permitted to designate appropriate portions of
their proposal as confidential business information.
Vendor(s) may submit portions of a proposal considered to be confidential business
information in a separate, sealed envelope labeled "Confidential Business Information"
and include the specific RFP number. The envelope must contain a letter from the
vendor's legal counsel describing the documents in the envelope, representing in good
faith that the information in each document is not "public record" as defined by 29 Del.
C. 10002, and briefly stating the reasons that each document meets the said
definitions.
Upon receipt of a proposal accompanied by such a separate, sealed envelope, the
State of Delaware will open the envelope to determine whether the procedure
described above has been followed. A vendor's allegation as to its confidential
business information shall not be binding on the State. The State shall independently
determine the validity of any vendor designation as set forth in this section. Any vendor
submitting a proposal or using the procedures discussed herein expressly accepts the
State's absolute right and duty to independently assess the legal and factual validity
of any information designated as confidential business information. Accordingly,
vendor(s) assume the risk that confidential business information included in a proposal
may enter the public domain.
12. Multi-Vendor Solutions (Joint Ventures)
Multi-vendor solutions (joint ventures) will be allowed only if one of the venture partners
is designated as the "prime contractor". The "prime contractor" must be the joint
venture's contact point for the State of Delaware and be responsible for the joint
venture's performance under the contract, including all project management, legal and
financial responsibility for the implementation of all vendor systems. If a joint venture
is proposed, a copy of the joint venture agreement clearly describing the
responsibilities of the partners must be submitted with the proposal. Services specified
in the proposal shall not be subcontracted without prior written approval by the State
of Delaware, and approval of a request to subcontract shall not in any way relieve
Vendor of responsibility for the professional and technical accuracy and adequacy of
the work. Further, vendor shall be and remain liable for all damages to the State of
Delaware caused by negligent performance or non-performance of work by its
subcontractor or its sub-subcontractor.
Multi-vendor proposals must be a consolidated response with all cost included in the
cost summary. Where necessary, RFP response pages are to be duplicated for each
vendor.
a. Primary Vendor
The State of Delaware expects to negotiate and contract with only one "prime
vendor". The State of Delaware will not accept any proposals that reflect an equal
teaming arrangement or from vendors who are co-bidding on this RFP. The prime
vendor will be responsible for the management of all subcontractors.
Any contract that may result from this RFP shall specify that the prime vendor is
solely responsible for fulfillment of any contract with the State as a result of this
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Public Service Commission
procurement. The State will make contract payments only to the awarded vendor.
Payments to any-subcontractors are the sole responsibility of the prime vendor
(awarded vendor).
Nothing in this section shall prohibit the State of Delaware from the full exercise of
its options under Section IV.B.18 regarding multiple source contracting.
b. Sub-contracting
The vendor selected shall be solely responsible for contractual performance and
management of all subcontract relationships. This contract allows subcontracting
assignments; however, vendors assume all responsibility for work quality, delivery,
installation, maintenance, and any supporting services required by a
subcontractor.
Use of subcontractors must be clearly explained in the proposal, and major
subcontractors must be identified by name. The prime vendor shall be wholly
responsible for the entire contract performance whether or not
subcontractors are used. Any sub-contractors must be approved by State of
Delaware.
c. Multiple Proposals
A primary vendor may not participate in more than one proposal in any form. Sub-
contracting vendors may participate in multiple joint venture proposals.
13. Sub-Contracting
The vendor selected shall be solely responsible for contractual performance and
management of all subcontract relationships. This contract allows subcontracting
assignments; however, vendors assume all responsibility for work quality, delivery,
installation, maintenance, and any supporting services required by a subcontractor.
Use of subcontractors must be clearly explained in the proposal, and subcontractors
must be identified by name. Any sub-contractors must be approved by State of
Delaware.
14. Discrepancies and Omissions
Vendor is fully responsible for the completeness and accuracy of their proposal, and
for examining this RFP and all addenda. Failure to do so will be at the sole risk of
vendor. Should vendor find discrepancies, omissions, unclear or ambiguous intent or
meaning, or should any questions arise concerning this RFP, vendor shall notify the
State of Delaware's Designated Contact, in writing, of such findings at least ten (10)
days before the proposal opening. This will allow issuance of any necessary addenda.
It will also help prevent the opening of a defective proposal and exposure of vendor's
proposal upon which award could not be made. All unresolved issues should be
addressed in the proposal.
Protests based on any omission or error, or on the content of the solicitation, will be
disallowed if these faults have not been brought to the attention of the Designated
Contact, in writing, at least ten (10) calendar days prior to the time set for opening of
the proposals.
a. RFP Question and Answer Process
The State of Delaware will allow written requests for clarification of the RFP. All
questions shall be received no later than September 1, 2026. All questions will be
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STATE OF DELAWARE
Public Service Commission
consolidated into a single set of responses and posted on the State's website at
bids.delaware.gov by the date of September 15, 2026. Vendor names will be
removed from questions in the responses released. Questions should be
submitted in the following format. Deviations from this format will not be accepted.
* Section number
* Paragraph number
* Page number
* Text of passage being questioned
Questions not submitted electronically shall be accompanied by a CD and
questions shall be formatted in Microsoft Word.
15. State's Right to Reject Proposals
The State of Delaware reserves the right to accept or reject any or all proposals or any
part of any proposal, to waive defects, technicalities or any specifications (whether
they be in the State of Delaware's specifications or vendor's response), to sit and act
as sole judge of the merit and qualifications of each product offered, or to solicit new
proposals on the same project or on a modified project which may include portions of
the originally proposed project as the State of Delaware may deem necessary in the
best interest of the State of Delaware.
16. State's Right to Cancel Solicitation
The State of Delaware reserves the right to cancel this solicitation at any time during
the procurement process, for any reason or for no reason. The State of Delaware
makes no commitments expressed or implied, that this process will result in a business
transaction with any vendor.
This RFP does not constitute an offer by the State of Delaware. Vendor's participation
in this process may result in the State of Delaware selecting your organization to
engage in further discussions and negotiations toward execution of a contract. The
commencement of such negotiations does not, however, signify a commitment by the
State of Delaware to execute a contract nor to continue negotiations. The State of
Delaware may terminate negotiations at any time and for any reason, or for no reason.
17. State's Right to Award Multiple Source Contracting
Pursuant to 29 Del. C. 6986, the State of Delaware may award a contract for a
particular professional service to two or more vendors if the agency head makes a
determination that such an award is in the best interest of the State of Delaware.
18. Potential Contract Overlap
Vendors shall be advised that the State, at its sole discretion, shall retain the right to
solicit for goods and/or services as required by its agencies and as it serves the best
interest of the State. As needs are identified, there may exist instances where contract
deliverables, and/or goods or services to be solicited and subsequently awarded,
overlap previous awards. The State reserves the right to reject any or all bids in whole
or in part, to make partial awards, to award to multiple vendors during the same period,
to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the State of
Delaware.
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19. Supplemental Solicitation
The State reserves the right to advertise a supplemental solicitation during the term of
the Agreement if deemed in the best interest of the State.
20. Notification of Withdrawal of Proposal
Vendor may modify or withdraw its proposal by written request, provided that both
proposal and request is received by the State of Delaware prior to the proposal due
date. Proposals may be re-submitted in accordance with the proposal due date in
order to be considered further.
Proposals become the property of the State of Delaware at the proposal submission
deadline. All proposals received are considered firm offers at that time.
21. Revisions to the RFP
If it becomes necessary to revise any part of the RFP, an addendum will be posted on
the State of Delaware's website at bids.delaware.gov. The State of Delaware is not
bound by any statement related to this RFP made by any State of Delaware employee,
contractor or its agents.
22. Exceptions to the RFP
Any exceptions to the RFP, or the State of Delaware's terms and conditions, must be
recorded on Attachment 3. Acceptance of exceptions is within the sole discretion of
the evaluation committee.
23. Business References
Provide at least three (3) business references consisting of current or previous
customers of similar scope and value using Attachment 5. Include business name,
mailing address, contact name and phone number, number of years doing business
with, and type of work performed. Personal references cannot be considered.
24. Award of Contract
The final award of a contract is subject to approval by the State of Delaware. The
State of Delaware has the sole right to select the successful vendor(s) for award, to
reject any proposal as unsatisfactory or non-responsive, to award a contract to other
than the lowest priced proposal, to award multiple contracts, or not to award a contract,
as a result of this RFP.
Notice in writing to a vendor of the acceptance of its proposal by the State of Delaware
and the subsequent full execution of a written contract will constitute a contract, and
no vendor will acquire any legal or equitable rights or privileges until the occurrence of
both such events.
a. RFP Award Notifications
After reviews of the evaluation committee report and its recommendation, and
once the contract terms and conditions have been finalized, the State of Delaware
will award the contract.
The contract shall be awarded to the vendor whose proposal is most
advantageous, taking into consideration the evaluation factors set forth in the RFP.
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