Provision of Partner Space in Tacoma Community Hub at the Main Library

Agency:	City of Tacoma
State:	Washington
Type of Government:	State & Local
NAICS Category:	531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)
Posted Date:	Nov 26, 2025
Due Date:	Dec 16, 2025
Solicitation No:	LB25-0285F
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TACOMA PUBLIC LIBRARY

REQUEST FOR PROPOSALS

PROVISION OF PARTNER SPACE IN TACOMA COMMUNITY

HUB AT THE MAIN LIBRARY

SPECIFICATION NO. LB25-0285F

City of Tacoma

Tacoma Public Library

REQUEST FOR PROPOSALS LB25-0285F

PROVISION OF PARTNER SPACE IN TACOMA COMMUNITY HUB AT THE

MAIN LIBRARY

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, December 16, 2025

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as

the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will be held at Main Library (1102 Tacoma Av S, Tacoma, WA

98402) at 12 PM (Noon) on December 6, 2025.

Project Scope: Tacoma Public Library (TPL) is issuing this Request for Information (Solicitation) to identify

and select one organization to provide free or low-barrier complementary services, activities, or programs on-

Form No. SPEC-040C

Revised: 06/03/2024

site for the public in exchange for well-below-market rent. One available spaces (886 sq. ft.) will allow partner-

tenants to be embedded within TPL, providing services, entertainment, and enrichment to TPL patrons and

community members. In addition to the designated areas, partner-tenants will have shared access to flexible

meeting and programming spaces, single-stall restrooms, a tenant break room with kitchenette, a dedicated

ingress/egress allowing operation outside of TPL hours, and a ~2,000 sq ft open space that can accommodate

activities, catered events, presentations, and more. In addition to providing services on-site, tenants will be

required to pay TPL a below-market lease. 2026’s rate is $0.57 per square foot. Tenants will be required to

provide at least 40 hours of free to the public programming that complements TPL’s strategic objectives, while

also working in collaboration with current

Estimate: Approximately $11,000 over two years, with three option years.

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Brandon Snow by email to bsnow@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Revised: 06/03/2024

TABLE OF CONTENTS

SUBMITTAL CHECK LIST ......................................................................................................... 5

1. BACKGROUND .................................................................................................................. 6

2. MINIMUM REQUIREMENTS .............................................................................................. 6

3. SCOPE OF SERVICES AND DELIVERABLES................................................................... 6

4. CONTRACT TERM ............................................................................................................. 7

5. CALENDAR OF EVENTS ................................................................................................... 7

6. INQUIRIES ......................................................................................................................... 8

7. PRE-PROPOSAL MEETING............................................................................................... 8

8. DISCLAIMER ...................................................................................................................... 8

9. EVALUATION CRITERIA.................................................................................................... 8

10. CONTENT TO BE SUBMITTED – Represents 100% of the possible scoring criteria. .... 9

11. INTERVIEWS / ORAL PRESENTATIONS.....................................................................11

12. RESPONSIVENESS .....................................................................................................11

13. ACCEPTANCE / REJECTION OF SUBMITTALS ..........................................................11

14. CONTRACT OBLIGATION............................................................................................12

15. STANDARD TERMS AND CONDITIONS......................................................................12

16. INSURANCE REQUIREMENTS....................................................................................12

17. PARTNERSHIPS ..........................................................................................................12

18. AWARD.........................................................................................................................12

19. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................13

20. PROPRIETARY OR CONFIDENTIAL INFORMATION ..................................................13

21. ADDENDUMS ...............................................................................................................13

22. LEAP REQUIREMENTS ...............................................................................................13

23. EQUITY IN CONTRACTING .........................................................................................14

APPENDIX A ............................................................................................................................15

APPENDIX B ............................................................................................................................16

APPENDIX C ............................................................................................................................17

APPENDIX D ............................................................................................................................29

Request for Proposal

Template Revised: 08/01/2025

Specification No. LB25-0285F

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by TPL of Tacoma Purchasing Division by the date and time

specified in the Request for Proposal page.

The following items make up your submittal package:

One electronic copy of your complete submittal package to include:

Signature Page (See Appendix B)

Respondent’s proposal in response to Section 10 of this RFP

After award, the following documents will be executed:

TPL Services Contract

Certificate of Insurance and related endorsements.

Request for Proposal

Template Revised: 08/01/2025

Specification No. LB25-0285F

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
LB25-0285F	RFP	12/16/2025	11 AM	Provision of Partner Space in Tacoma Community Hub at the Main Library Specification Register for the Bid Holders List	11/26/2025

Provision of Partner Space in Tacoma Community Hub at the Main Library

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