Provision of On-Demand Demolition and Installation of Synthetic Turf, Goal Systems, and Related Work on a Multi-Year Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238910 - Site Preparation Contractors 238990 - All Other Specialty Trade Contractors 561730 - Landscaping Services
Posted Date:	Sep 2, 2026
Due Date:	Oct 7, 2026
Solicitation No:	BL128-26 INV
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

BL128-26 INV

Buyer Contact : Jake.Scarpone@GwinnettCounty.com

Opening Date : 10/07/2026 03:00 PM EST

Virtual Bid Opening

Additional Documents : Exhibit A - BL128-26 Bid Schedule (1)

Attachment Preview

BL128-26

PAGE 1

September 2, 2026

BL128-26

INVITATION TO BID

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified contractors for the

Provision of On-Demand Demolition and Installation of Synthetic Turf, Goal Systems, and Related Work on a Multi-Year

Contract Gwinnett County Department of Parks and Recreation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Company Name. Bids will be received until 2:50 P.M. local time on October 7, 2026 at the Gwinnett County Financial

Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date

and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be held virtually only.

access

the

bid

opening,

use

the

following

link

(https://teams.microsoft.com/meet/288953934167858?p=Bx8mMqKSDl37UJTrGK) and use Meeting ID 288 953 934 167

858 and Passcode bL6MJ2XU. Apparent bid results will be available the following business day on the website

www.gwinnettcounty.com.

A virtual pre-bid conference is scheduled for 10:00 a.m. on September 16, 2026 via Microsoft Teams. To access the

meeting, use the following link (https://teams.microsoft.com/meet/261890485992738?p=7TKe7S2yihkyurMLa1) and use

Meeting ID 261 890 485 992 738 and Passcode jJ3Nu2bn. All contractors are urged to attend. Questions regarding bids

should be directed to Jake Scarpone, CPPB, Purchasing Associate III, at Jake.Scarpone@GwinnettCounty.com or by calling

770-822-8722, no later than September 23, 2026. Bids are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be authorized to

do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-8 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities.

Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or

activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and

Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the

right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or

awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest

responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting

a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jake Scarpone, CPPB

Purchasing Associate III

The following pages should be returned with your proposal:

Bid Schedule, Pages 14-15 + Exhibit A

Non-Collusion Affidavit, Page 16

Corporation Information, Page 17

References, Pages 18-20

List of Subcontractors, Page 21

Bid Bond, Pages 22-23

Contractor Affidavit, Page 24

Ethics Affidavit, Page 25

BL128-26

PAGE 2

PROVISION OF ON-DEMAND DEMOLITION AND INSTALLATION OF SYNTHETIC TURF, GOAL

SYSTEMS, AND RELATED WORK ON A MULTI-YEAR CONTRACT

1. SCOPE OF WORK

1.1. General Scope

The intent is to award to the “Contractor” offering and demonstrating the best overall

solution that meets or exceeds the requirements of this ITB for Synthetic Turf

Replacement and Related Work and Services needed by the County. Gwinnett County

reserves the right to reject any or all proposals, to waive technicalities, and to make an

award deemed in its best interest. “Contractor” refers to the vendor performing installation

of the Synthetic Turf system and “Turf Manufacturer” refers to the vendor providing the

Synthetic Turf system to the “Contractor.”

The work consists of all labor, material, and equipment to complete the removal, disposal,

and replacement of existing synthetic turf fields, as well as associated items such as

stone base work, laser grading, infill, and installation of goal systems and other field

components, on an on-demand basis.

The County currently maintains eighteen (18) synthetic turf multi-purpose fields, ranging

in size from 79,000 sf to 156,000 sf, in various parks across the county with additional

fields expected to be delivered in the coming years. It is anticipated that the County will

replace multiple synthetic turf fields per year, depending on funding availability and other

factors. No minimum or maximum amount of work is guaranteed under this solicitation.

Work will be procured on an “as-needed” basis.

1.2. Term of Agreement

The services to be performed under this Agreement shall commence on January 1, 2027

or upon notification of award. The initial term of this Agreement shall be through

December 31, 2027. This Agreement shall terminate absolutely and without further

obligation on the part of the County at the close of the calendar year of execution and at

the close of each succeeding calendar year of renewal, if renewed. This Agreement shall

be automatically renewed upon the same terms and conditions unless the County

terminates the Agreement on the day of the close of the calendar year in which it was

executed or within sixty (60) days after the day of the close of the calendar year of

execution or of each succeeding calendar year for which it may be renewed, for a total

lifetime obligation of three (3) years.

2. SUBMITTAL REQUIREMENTS

2.1. General Requirements

Individuals, firms, and businesses seeking an award of a Gwinnett County contract may

not initiate or continue any verbal or written communications regarding a solicitation with

any County officer, elected official, employee or other County representative without

permission of the Purchasing Associate named in the solicitation between the date of the

issuance of the solicitation and the date of the final contract award by the Board of

Commissioners. Violations will be reviewed by the Purchasing Director. If determined that

such communication has compromised the competitive process, the offer submitted by

the individual, firm or business may be disqualified from consideration for award. This is

BL128-26

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to ensure that all prospective respondents have the same level of knowledge of the project

as well as ensuring the additional data is made available to all proposers.

2.2. Bonds

Bid Bond - Amount of bond should be 5% of total contract amount (the 3-year total) and

submitted with your bid. Gwinnett County form Attached. Failure to use Gwinnett County

Bid Bond Form may result in bid being deemed non-responsive and automatic rejection

may occur. (MUST USE COUNTY FORM)

Performance Bond - (Supplied by successful vendor) - Amount of bond should be a

minimum sum of $1,500,000.00 per term. The payment and performance bond amounts

are subject to change for each renewal option. It is the intent of Gwinnett County to award

this contract to a single contractor. The awarded contractor will be provided the required

bond amount during the renewal process and will be required to provide bonds for that

amount. (MUST USE COUNTY FORM)

Payment, Labor and Materials Bonds - (Supplied by successful vendor) - Amount of bond

should be a minimum sum of $1,500,000.00 per term. The payment and performance

bond amounts are subject to change for each renewal option. It is the intent of Gwinnett

County to award this contract to a single contractor. The awarded contractor will be

provided the required bond amount during the renewal process and will be required to

provide bonds for that amount. (MUST USE COUNTY FORM)

2.3. Qualifications

1. The Synthetic Turf Installer (hereinafter referred to as “Contractor”) shall meet the

following qualifications and experience criteria:

2.1. Shall be experienced in the installation of specified type of synthetic infill

dual-fiber grass system for a minimum of three years with the same

manufacturer, product and company they are proposing. This includes use

of a dual-fiber turf product, backing, the backing coating, and the installation

method.

2.2. Shall be an American Sports Builders Association (ASBA) Certified Field

Builder (CFB)

2.3. Should have a minimum of three (3) field installations completed for a

public agency (municipal, county, school system, or state entity)

2.4. Should have a minimum of three (3) installations within approximately 100

miles of Gwinnett County, Georgia.

2.5. Should have a minimum of three (3) fields that are approximately eight (8)

years old, which is equal to the respective warranty period.

2.6. Submit a representation letter to outline and confirm the details of the local

Contractor for the Turf Manufacturer, certifying that the Contractor is

authorized to install on behalf of the Turf Manufacturer.

2.7. Contractor should currently have or commit to establishing a Georgia-based

representative prior to Contract Award. This person will serve as the primary

point of contact for all work performed under this contract.

BL128-26

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2.7.1. If currently employed, the Contractor should submit, as part of its bid, the

name, title, direct phone number, email address, and physical Georgia

business address of this representative. If the individual is not currently

employed with the company, the Contractor will have 30 days to notify the

County of the individual’s name and location. If the County does not receive

this information in the 30-day window, the bid may be deemed non-

responsive.

2.7.2. This representative should have authority to make field decisions,

coordinate scheduling, and respond to County requests without requiring

out-of-state approval chains.

2.7.3. Contractor shall notify the County in writing within 5 business days of any

change to this designated representative for the duration of the contract.

2.8. Contractor should state its current backlog of committed work and confirm

it has the crew capacity to mobilize a task order within 30 business days of

Notice to Proceed.

2.9. Contractor shall disclose any OSHA citations or safety violations within the

past three (3) years related to turf or athletic field installation work.

2.10. Contractor should be operating continuously under its current ownership

and legal business structure for a minimum of three (3) years as of the bid

submission date.

2.4. Specifications and Warranty

1. Provide Material Specifications, including dimension details, type and strength of

materials, etc.

1.1. Product Data Sheet (PDS) for the proposed turf products with relative

characteristics and all associated details and materials.

1.2. All testing documents for the actual product, conducted by a third-party

laboratory, as required.

1.3. Submit a copy of the Turf Manufacturer’s maintenance manual.

1.4. Submit a copy of the Turf Manufacturer’s installation standards.

1.5. Submit a copy of the Turf Manufacturer’s health and safety manual.

1.6. Submit a copy of the Turf Manufacturer’s environmental and recycling

policy.

2. Provide warranty statement for evaluation, listing the number of years warranted for

each type of material/equipment.

3. Provide any additional warranties being proposed, over and above the company’s

standard warranty.

4. One (1) finished product sample of the synthetic turf system seven inches (7”) x ten

inches (10”) minimum.

5. One (1) sample of each infill type requested (sand/rubber, cooling, organic, and other)

BL128-26

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2.5. Product Standards and Guidelines

It is essential that all Synthetic turf, infill, and a new football/soccer goal system and

Related Products and Services be in compliance with all current and applicable Standards

and other applicable laws and regulations in the state of Georgia.

2.5.1. REFERENCE STANDARDS:

A. ASTM F 1551 – Standard Test Methods for Comprehensive Characterization

of Synthetic Turf Playing Surfaces and Materials

B. ASTM F 2765 – Standard Specification for Total Lead Content in Synthetic

Turf Fibers

C. ASTM F 1015 – Standard Test Method for Relative Abrasiveness of Synthetic

Turf Playing Surfaces

D. ASTM F 2898 – Standard Test Method for Permeability of Synthetic Turf

Sports Field Base Stone and Surface System by Non-confined Area Flood

Test Method

E. ASTM F355 / F1292 – Impact Attenuation for Surface Systems

F. ASTM F1936 – Standard Specification for Impact Attenuation of Turf

Systems

G. ASTM F 2650 - Standard Terminology Relating to Impact Testing of Sports

Surfaces and Equipment

H. ASTM F 2898-11 - Standard Test Method for Permeability of Synthetic Turf

Sports Field Base Stone and Surface System by Non-confined Area Flood

Test Method

I. FIFA Quality Program for Football Turf (where applicable)

J. EPA and state requirements for infill materials

2.6. Project Management

Companies must have the ability to provide project management services to complete

their projects on time and within budget.

2.7. Safety

All Companies and installers or subcontractors performing services are required and shall

comply with all Occupational Safety and Health Administration (OSHA), State and County

Safety and Occupational Health Standards and any other applicable rules and regulations.

The Company and subcontractors shall be held responsible for the safety of their

employees and any unsafe acts or conditions that may cause injury or damage to any

persons or property within and around the worksite area under this contract.

2.8. Warranty

Proposals should address each of the following:

2.8.1. Warrant all materials, including cost and freight charges, for the minimum

following periods from date of substantial completion:

2.8.1.1. Turf system: 8 and 10 years

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Provision of On-Demand Demolition and Installation of Synthetic Turf, Goal Systems, and Related Work on a Multi-Year Contract

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