Provision of General Facilities Maintenance and Painting Services on an Annual Contract

August 23, 2026
INVITATION TO BID
BL142-26
Provision of General Facilities Maintenance and Painting Services on an Annual Contract
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the
Provision of General Facilities Maintenance and Painting Services on an Annual Contract with four options to renew.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company
Name. Bids will be received until 2:50 P.M. local time on October 21, 2026 at the Gwinnett County Financial Services -
Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will
not be accepted. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following link:
https://teams.microsoft.com/meet/296481218666106?p=FkO2vAfDMSUbBSARvD or dial +1 323-676-6170 and enter
Conference ID 346 402 941#. Apparent bid results will be available the following business day on our website
www.gwinnettcounty.com.
Questions regarding bids should be directed to Savannah Anderson, Purchasing Associate II, at
Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than October 8, 2026 at 3:00PM. Bids are legal
and binding upon the vendor when submitted. All bids should be submitted in duplicate.
Successful suppliers will be required to meet insurance requirements. The Insurance Company should be authorized to do
business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any
requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of
Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration
Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the service provider(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves
the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or
awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive,
responsible vendor(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid
will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Savannah Anderson
Purchasing Associate II
The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 9-11
References, Page 12
List of Subcontractors, Page 13
Code of Ethics, Page 19
E-Verify Affidavit, Page 20
COMPANY NAME

BL142-26 PAGE 2
GENERAL REQUIREMENTS & SPECIFICATIONS
I. Statement of Work
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers
for The Provision of General Facilities Maintenance Services of County owned and/or maintained facilities. These
services will be performed at facilities located throughout Gwinnett County for multiple county departments. Award
will be made to the service provider(s) submitting the lowest responsive and responsible bid. This bid contains two
sections. Section A is Painting and Section B is General Purpose Maintenance. Bidders can bid on one or multiple
sections. The County intends to award to multiple vendor per section but reserves the right to make an award deemed
in the best interest of the County.
Painting will be of varied types including but not necessarily limited to the following: interior surfaces which may
include walls, trim, floors, aquatic equipment, and ceilings; exterior facilities may include score booths, dugouts, foul
poles, doors and frames, water fountains, pools, soffit, fascia, ballards, handrails, roofs, wooden truss and various
types of metal structures. In addition, the contract includes preparation services such as pressure-washing services,
sandblasting, and waterproofing. This contract will also include waxing and buffing of metal signs that have been
previously painted with automotive paint. These signs will be located at (but not limited to) the entrances of each
park and are approximately 110 square feet each. Invoices must reflect unit prices listed under Section A of the bid
schedule.
General purpose maintenance services include but are not limited to the repair, replacement or installation of, wood or
metal framing, wood handrails, minor concrete work, masonry, ceiling grids, fascia, soffit, plywood, sheetrock, siding,
decking, cabinetry, moldings, stucco, door jambs, glass, tile, VCT flooring, drop ceilings and miscellaneous carpentry
services that would typically be the replacement of worn boards on boardwalks, piers, overlooks, decking small
bridges as well as turnkey remodeling of small areas (2,500sqft or less). Invoices must reflect unit prices listed
under Section B of the bid schedule.
This is an on-demand contract. Each service provider must provide references that show experience in high volume
on-demand painting or general-purpose repair services to be considered for award.
II. Scope of Services
A. The service provider must maintain a five business day response time for normal business requests
unless otherwise agreed upon in writing with Gwinnett County Designated Department Representative
(DDR). Service provider will be required, on occasion with prior approval, to do different hourly shift work
at same rate as on the bid schedule. Work must be completed within the requested timeline agreed to by
the County and the Service provider. All job estimates must include a completion date, and be itemized
per the Bid Schedule, and are subject to Vendor Performance Complaint if not completed on time.
B. The service provider shall be responsible for all work. Gwinnett County allows the use of subcontractors
under this contract to fulfill the scope of work. Subcontractors shall perform no work, unless pre-approved
by the County. Subcontractors should be disclosed on the attached form at the time of bid submission.
If the bidder intends to use a sub-contractor to fulfill one entire segment of this contract, then the bidder
should submit to the County references for the sub-contractor. Once the County has awarded the contract,
the service provider cannot change sub-contractors without seeking pre-approval from the County. The
County reserves the right to check all references and conduct background checks on any changes to sub-
contractors and/or workers performing work under this contract. Subcontractors shall be paid at the
same labor rate and same materials marked up rate as stated on bid schedule. The service provider shall
be wholly responsible for the quality of their sub-contractor's work. The service provider shall not award
more than seventy-five percent of the work to subcontractors on any project, without prior approval of
the DDR.
C. Successful service providers shall execute and provide a Gwinnett County Government Consent Form for
each employee and subcontractor to be working on site. A criminal history will be performed and
approved prior to the employees/subcontractors being permitted on site. Once approved, the
employees/subcontractors will be issued a service provider ID badge and this badge must be visibly worn

BL142-26 PAGE 3
at all times.
D. Successful service provider(s) must adhere to all Local, State, Georgia EPD & Federal Regulations as
mandated by the trade profession.
E. There shall be at least one person, in a position of responsibility, representing the service provider on site
at all times that is capable of translating from English to languages used by the work force.
F. All surrounding areas to be clean and free from dirt or debris stains when job is complete.
G. Inspect the site daily and do not leave the site without correcting any conditions caused by the work which
would be hazardous to the public. Provide barricades, warning tape and other means to protect the public
from hazardous conditions while work is in progress,
H. Labor and materials shall carry a minimum one (1) year warranty against defects.
I. Gwinnett County requests a minimum of three (3) references where services of similar size and scope
have been completed in the past three (3) years. References should include experience with on-demand
contracting for painting and/or general-purpose maintenance services.
J. See Attachment A for list of potential locations. Locations may be added, deleted, or changed throughout
the life of the contract.
III. Section A: Painting
1.1 General Specifications
A. The service provider shall provide all equipment (ladders, scaffolding, pressure washers, tools, supplies,
etc.), and/or services required to complete specified work. Normal supplies required for painting such
as brushes, drop cloths, rollers, coveralls, gloves, paint shields, masking tape, trays, sandpaper,
solvents, thinners, cleaning materials, sealers, caulk, etc. must be included as part of unit pricing and
will not be reimbursed. Gwinnett County will reimburse equipment rentals at cost only, no markup
allowed. All equipment rentals require pre-approval by DDR.
B. All surface materials (paints, primers, etc.) required will be listed on the invoice when submitted and
charged at the stated percentage of mark-up over service provider's cost. Gwinnett County reserves the
right to inspect/request proof of service provider cost at any time during the contract period. All invoices
shall be itemized by line items listed in the Bid Schedule.
C. A Gwinnett County representative(s) will be designated upon award for each participating department.
The service provider shall not accept any request for painting or maintenance services without written
approval from the Designated Department Representative(s) (DDR). If designated by the DDR other
county staff may act as the DDR.
D. At the request of, and upon approval by, the DDR any rotten wood shall be replaced with
approved materials and primed prior to painting.
1.2 Miscellaneous Painting Specifications
A. Product
1. Paints and coatings must conform to all Federal, State, and local regulations, including
VOC (Volatile Organic Compounds) rules at the time of application. VOC free may be
requested for certain projects.
2. Below is the base line of products to be used for typical applications:
* Interior latex- Sherwin Williams Promar 200 or approved equivalent

BL142-26 PAGE 4
* Exterior latex- Sherwin Williams Super Paint or approved equivalent
* Oil Based Paint (doors, dugouts, other metal) - Sherwin Williams Industrial Enamel or approved
equivalent
* Alkyd Primer- Sherwin Williams Kemkromic or approved equivalent
* Int/ext. latex primer- Sherwin Williams Multi-purpose latex primer or approved equivalent
* Clear sealer (concrete block, slabs, etc.)- Sherwin William product code is
50.144155 or approved equivalent
* Int/ext. acrylic coating- Sherwin Williams High Performance coating or
approved equivalent
* Meguiar's cleaner wax or approved equivalent
Any use of a brand name is not to be restrictive, but to set a standard of quality to match the existing
color scheme of any Gwinnett County Facility. All products used must be equal and approved by the
DDR. Gwinnett County reserves the right to supply paint to the service provider.
Due to the wide variety of surfaces and applications; service provider should get prior approval of
intended products to be used before starting any project. Products can be discussed and approved
during the walk through with DDR before painting projects begins.
3. All materials (primer, undercoat, block filler, finish coats) must be compatible.
4. All paint and coating labels must be properly marked with appropriate size container, manufacturer
name, product name, product code, color identification, batch code, VOC content, application
guidelines, and storage information.
B. Preparation
1. General
a. Remove all surface contaminations such as oil, grease, loose paint, mill scale dirt, foreign
materials, rust, mold, mildew, loose mortar, efflorescence and sealers for tight bonding to old
paint in accordance with SSPC-SP1, "Solvent Cleaning". Solvent cleaning can be accomplished
by using non-petroleum based cleaner. Be sure to change to clean rags or wiping cloths
regularly to reduce possibility of recontamination of the surface and redistribution of greasy or
oily residue.
b. At the Request of, and upon approval by the DDR, any rotten wood shall be removed and
replaced with approved materials and primed prior to painting.
c. Unpainted galvanized metal surfaces must be wire brushed to remove deposits of "white rust"
and then primed.
d. Old glossy paint surfaces must be washed thoroughly with an abrasive cleaner to dull before
painting.
e. Spot prime any bare areas with an appropriate primer.
f. Metal doors and jambs must be sanded to remove any rust, dirt, grease, mill scale, loose paint,
oxides, and any other foreign matter then wiped down prior to priming with an appropriate
cleaner.
g. Dry wall surfaces and trim must be clean and dry. All nail heads must be reset and spackled.
Joints must be taped and covered with joint compound. Spackled nail heads and tape joints
must be sanded smooth, and all dust removed prior to spot priming. Holes and rough spots in
drywall and trim are to be filled in.

BL142-26 PAGE 5
h. Caulking is required, as needed.
i. Other prep work may be required to insure a smooth, professional finished job.
j. DDR reserves the right to inspect site between cleaning/prep and painting.
k. Dugout Fencing: The successful service provider is responsible for all chain link fence removal
and re-installation to ensure complete paint coverage of the dugouts, foul poles or other
surface to be painted that may be in direct contact with fencing.
l. Score booth roofs are to be painted inside and outside of roof sections.
m. Use of spray equipment is permitted for certain applications and must be approved in advance.
Standard industry coatings must be adhered to and, if sprayer is used, two solid coats must be
applied. Any overspray that affects related areas close to the sprayed areas must be removed
at the discretion of the County.
n. The pressure washing services for this contract are solely for preparation of surfaces to be
painted and that all other pressure washing services will be covered under a separate Gwinnett
County contract.
o. Water Sealing refers the process of applying specialized coatings or sealants to building
surfaces-such as wood, masonry or stucco-to form an impervious barrier against moisture
intrusion.
2. Interior
a. Service Providermust remove all furniture and cover floors in room/areas to be painted. The cost
of this preparation should be reflected directly in the unit cost for painting interior walls. If the
job calls for removal of furniture that is beyond the scope defined above or beyond reasonable
expectations, then the service provider should notify the DDR of such hardships. Repeated
failures to comply with the removal of furniture specification may be grounds for the County to
deem the vendor in default on their contract. In some circumstances, with approval by the DDR,
furniture may be placed in the center of the room and covered with a drop cloth. It shall be the
responsibility of the awarded service provider to return furniture to its original position after the
painting is complete.
b. Contractors to remove and reinstall all light switches, receptacles, cables, IT or telephone line
wall plates. Fire sprinkler heads and air vents must be covered during painting to prevent
clogging.
c. "Wet Paint" signs must be placed in all areas of active paint and areas left following painting.
d. Many Gwinnett facilities employ sensitive beam and optical smoke detectors. Prior to any
activity that may generate dust or airborne particles in interior spaces, the service provider shall
verify locations of such detectors and implement adequate dust control measures to prevent
false fire alarm activation. If there is any risk of setting off the alarm the service provider shall
notify the DDR who may elect to temporarily disable the detector. Impacts to operations
resulting from false alarms generated by the service provider may result in vendor complaints.
3. Exterior
All exterior surfaces, unless galvanized, shall be thoroughly cleaned and prepared in accordance
with manufacturer recommendations to remove oil, dirt, rust, dust, mill scale, paint, oxides,
corrosion, and any other contaminants that may impair proper adhesion or finish prior to priming.
4. Exterior Galvanized
All galvanized metal surfaces to be painted shall be properly prepared in accordance with
manufacturer recommendations and industry standards. Preparation shall include removal of dirt, oil,

BL142-26 PAGE 6
grease, oxidation, and other contaminants; surface etching or abrasion as required to promote
adhesion; and application of a primer specifically formulated for galvanized metal prior to finish
coating.
C. Application
1. General
a. All product label directions must be read and followed.
b. Materials shall be applied uniformly and be free from runs, sags, wrinkles, streaks, shiners, and
brush marks.
c. Primers, undercoat, and fillers are to be applied to a clean, dry surface according to
manufacturers' recommended application procedure.
d. If any reduction of the coating's viscosity is necessary, it shall be done in accordance with the
manufacturer's label directions and VOC Regulations. The service provider should consult local
authorities for updated information VOC content of coating regulations.
e. At least 24 hours must be allowed between pressure washing and priming. The service
provider shall allow full drying and observe minimum and maximum recoat times published
by the coating manufacturer for the actual job site conditions. Any paint failure, peeling,
wrinkling, lifting or loss of adhesion caused by the service provider's failure to follow
manufacturer required drying, recoat, or maximum recoat windows shall be repaired or
repainted in its entirety at the service provider's sole cost and shall extend the warranty period
accordingly.
f. All surfaces to be painted must be spot primed where bare wood or metal is present and a
minimum of two coats of paint applied or until complete coverage is achieved - must be a
minimum of 5 mils dry film thick.
g. Prep work and painting shall follow manufacturer's recommendation, unless directed
otherwise by county DDR.
h. At County's discretion, pressure wash (or soft wash) all exterior surfaces prior to painting.
i. Waxing and Buffing of the metal signs should not be done in direct sunlight and the service
provider is expected to follow the manufacturer's suggested directions.
2. Interior
Adequate ventilation shall be maintained at all times to control excessive humidity, which will
adversely affect the curing of coatings. The service provider is responsible for maintaining suitable
temperature and ventilation during application and cure/dry time.
3. Exterior of buildings
Any rotted fascia, soffit and brick mold will be replaced with County approved material, primed and
painted by the service provider. DDR must approve all replacement areas before work begins. Rotten
is defined as deterioration marked in physical contexts when scraped with a thumbnail, leaves an
indentation in the wood, crumbles, or falls into smaller pieces.
Fiber cement siding boards that are cracked, crushed, or otherwise deteriorated must be replaced
with the County DDR's approval.

BL142-26 PAGE 7
D. Deliveries, Storage, Handling, Protection and Safety
1. All paint and coatings must be delivered to the job site in manufacturer's original containers.
2. All paints and coatings are to be protected from freezing and stored according to manufacturer
recommendations.
3. The service provider shall be fully responsible for having their equipment comply with current OSHA
regulations, and to have available all Material Safety Data Sheets that pertain to the products used.
This information may be requested by the DDR at the County's discretion.
E. Quality Control
Any work not conforming to the specifications, or installed incorrectly, shall be removed or corrected
and/or repainted as directed by the County's DDR at no additional cost to the County.
F. Cleanup
1. Service Provider will be responsible for maintaining and leaving the area in a clean and orderly
condition, and all paint spatters, dry wall dust, debris of any kind, contaminated rags, and trash shall
be removed. Area shall be free from fire hazards relating to improperly stored rags, thinners, paints,
etc.
2. Upon completion, the service provider is to remove all surplus materials that relate to his trade
(scaffolds, etc.) from the premises. Windows shall be clean and free of excess paint and spatters.
IV. SECTION B: GENERAL PURPOSE MAINTENANCE
General purpose maintenance will enable the County to accomplish small miscellaneous maintenance jobs
that are not otherwise contained in the scope of work of other annual contracts. For example, this contract
will be utilized for but not limited to the replacement of worn or damaged wood on boardwalks, piers,
overlooks, decking, small bridges, masonry repairs, cabinetry, restroom partitions, handrails, countertops
and railings, as well as to perform full or partial turnkey remodeling services for small areas (2,500sqft. or
less). No single turnkey remodel project can exceed $250,000.00. Replacement materials will be approved
by the County DDR, and the job cost would be labor plus the materials and markup. The contract may also
be used for minor reconfiguration of interior spaces, such as removal or installation of walls, doors, glass,
floors, ceiling, and millwork. Also, but not limited to minor repair, removal, replacement and installation of
wooden features, such as light carpentry, tile and masonry inside and/or outside of County properties.
General repair/carpentry work to be performed using current industry standards.
Electrical work, locks and cores, & HVAC items will not typically be part of this work.
Notwithstanding that doors and flooring are generally governed under separate agreements, the service
provider may provide such work under this contract when required for the remodeling, renovation, or
improvement of small, specific areas generally under 2,500sqft. Such work shall be limited to instances
directly associated with the remodeling of these designated areas and shall be performed in accordance
with the terms and conditions of this contract. An example would be when an office needs to be turned over
to a new supervisor.
The service provider shall provide all equipment (ladders, scaffolding, tools, supplies, etc.), and/or services
required to complete specified work. Normal supplies required for carpentry such as hammers, nail guns,
saws, sawhorses, pry bards, ladders, levels, etc. must be included as part of unit pricing and will not be
reimbursed. Gwinnett County will reimburse equipment rentals at cost only, no markup allowed. All
equipment rentals require pre-approval by County DDR.
All materials (lumber, fiber cement board, plywood, nails, etc.) required will be listed on the invoice when
submitted and charged at the stated percentage of mark-up over service provider's cost. Gwinnett County
reserves the right to inspect/request proof of contract cost at any time during the contract period. All invoices
should be itemized by line items listed in the BID SCHEDULE. Gwinnett County reserves the right to supply

BL142-26 PAGE 8
materials to the service provider.
The service provider shall be fully responsible for having their equipment comply with current OSHA
regulations, and to have available all Material Safety Data Sheets that pertain to the products used.
Service Provider shall be responsible for the safety of their employees and citizens and must maintain a safe
work zone at all times. Cordon off work areas as needed or as mutually agreed upon with the DDR.
Cleanup
At all times during the performance of work, the service provider shall maintain a tidy and orderly worksite.
Daily cleanup of debris, waste, and disorganized materials is required. Final acceptance is contingent upon
the service provider restoring the jobsite to a clean, orderly condition, entirely free of tools, materials, and
refuse. The construction area shall be kept completely free of debris at all times, during construction
activities and all periods of downtime unless specific area is isolated and concealed from visitors and
employees and approved by county DDR.

BL142-26 PAGE 9
Failure to return this page as part of your bid document may result in rejection of bid.
BID SCHEDULE
Item Approx.
Description Unit Price Total Price
# Annual Qty.
Section A - Painting
1 Score booth (including roof top/bottom) ea $ $
42
2 Bollards ea $ $
305
3 Dugouts (not including roof top) ea $ $
56
4 Dugouts (including roof top/bottom) ea $ $
28
5 Foul poles (single) ea $ $
42
6 Foul poles (w/cage) ea $ $
42
ea $ $
7 Doors & Frames both sides 495
ea $ $
8 Door & Frame one side 315
9 Metal roofs sf $ $
20,000
10 Interior walls sf $ $
403,000
11 Water-sealing sf $ $
56,200
12 Fascia / 8" standard width lf $ $
2,100
13 Soffit lf $ $
1,900
14 Ceiling sf $ $
45,200
15 Exterior sf $ $
92,000
16 Handrails lf $ $
19,460
17 Goal posts ea $ $
16
18 Remove and Replace rotten wood (fascia)/8" Standard $ $
900 lf
Width or less
$ $
19 Remove and Replace rotten wood (Plywood) 2,420 sf
Pressure (or soft) Washing with chemicals (in support of $ $
20 147,000 sf
Painting)
$ $
21 Sandblasting 75 hr
$ $
22 Waxing and Buffing of Metal Signs 7,260 sf
Time & Materials
$ $
23 Hourly labor rate 6,800 hr
$ $
24 Hourly labor rate for nights, weekends, and holidays 100 hr
25 Equipment Rental, no markup $20,000
State percentage of mark-up above cost for
$126,000 % $
26 materials and subcontracting services (Not to exceed
10%)

BL142-26 PAGE 10
Failure to return this page as part of your bid document may result in rejection of bid.
BID SCHEDULE CONTINUED
Section B - General Maintenance
Replacement and/or Installation
1 lf $ $
Wood 8" or less in width, remove and replace
1,120
2 sf $ $
Soffit, remove and replace
725
3 hr $ $
Demolition services, interior
475
4 sf $ $
Masonry floors installation, labor only
20,000
5 lf $ $
Trim/molding installation, labor only
900
6 lf $ $
Cove Base installation
1,200
Time & Materials
7 Journeyman hourly labor rate hr $ $
16,725
8 Journeyman hourly rate for nights, weekends, and hr $ $
325
holidays
9 Journeyman with helper hourly labor rate hr $ $
600
10 Journeyman with helper hourly rate for nights, weekends, hr $ $
5,750
and holidays
State percentage of mark-up above cost for
11 materials and subcontracting services (Not to exceed $304,000 % $
10%)
12 Equipment Rental, no markup $5,000
Section B Total $
SECTION A TOTAL: $
SECTION B TOTAL: $
BID GRAND TOTAL: $
Company Name