Provide Student Athletic (Sports) Accident/Injury Insurance

Agency: Richland One School District
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 524210 - Insurance Agencies and Brokerages
Posted Date: Apr 26, 2019
Due Date: Jun 3, 2019
Solicitation No: 2019-040
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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solicitation number description closing date/time buyer

2019-040

Provide Student Athletic (Sports) Accident/Injury Insurance June 3, 2019 @ 2:00 p.m. Timika Beaver (803)231-7039

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RICHLAND COUNTY SCHOOL DISTRICT ONE
INVITATION TO BID: Provide Student Athletic (Sports) Accident/Injury Insurance
Richland County School
District One
INVITATION TO BID
Solicitation
Number
Date Issued
Procurement
Officer
Phone
E-mail Address
IFB 2019-040
April 26, 2019
Timika Beaver
803-231-7039
Timika.beaver@richlandone.org
DESCRIPTION: Provide Student Athletic (Sports) Accident/Injury Insurance
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY (Opening Date/Time):
NUMBER OF COPIES TO BE SUBMITTED:
QUESTIONS MUST BE RECEIVED BY:
June 03, 2019 by 2:00 pm (ET)
One (1) PDF document electronically via email to
Timika.beaver@richlandone.org
May 08, 2019 / 12 Noon (ET) via email to
Timika.beaver@richlandone.org
Offers must be submitted in a sealed package. Solicitation Number and Opening Date must appear on package exterior.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:
Procurement Services
201 Park Street
Room 209
Columbia, S. C. 29201
CONFERENCE TYPE: None
DATE / TIME:
As appropriate, see “Conference Pre-Bid/Proposal” & “Site Visit”
provisions
LOCATION:
AWARD&
AMENDMENTS
This solicitation, any amendments and award, will be posted at the following web address:
www.richlandone.org/procurement
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror
named above)
TITLE
(Business Title of person signing above)
PRINTED NAME
(Printed name of person signing above)
OFFEROR'S TYPE OF ENTITY:
(Check one)
Small
Women
Minority
Other
(See provision entitled “Signing Your Offer”)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror
above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use
the name of a branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION
(If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
COVER PAGE (December 2017)
(See "Taxpayer Identification Number" provision)
ITB No. 2019-040
Page 1 of 39
RICHLAND COUNTY SCHOOL DISTRICT ONE
INVITATION TO BID: Provide Student Athletic (Sports) Accident/Injury Insurance
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror’s home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
Area Code Number Extension
E-mail Address
Facsimile
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address
Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
ACKNOWLEDGEMENT OF AMENDMENTS
Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
No.
Issue Date
No.
Issue Date
No.
Issue Date
No.
Issue Date
DISCOUNT FOR PROMPT
PAYMENT
10 Calendar Days (%) 20 Calendar Days (%)
See "Discount for Prompt
Payment" clause
PAGE TWO (December 2017)
****End of Page Two****
30 Calendar Days (%)
_______Calendar Days (%)
ITB No. 2019-040
Page 2 of 39
RICHLAND COUNTY SCHOOL DISTRICT ONE
INVITATION TO BID: Provide Student Athletic (Sports) Accident/Injury Insurance
SOLICITATION OUTLINE
I.
SCOPE OF SOLICITATION
II.
INSTRUCTIONS TO OFFERORS
A.
GENERAL INSTRUCTIONS
B.
SPECIAL INSTRUCTIONS
C.
SPECIAL INFORMATION
III.
SCOPE OF SERVICES / SPECIFICATIONS
IV.
INFORMATION FOR OFFERORS TO SUBMIT
V.
QUALIFICATIONS
VI.
AWARD CRITERIA
VII.
TERMS AND CONDITIONS
A.
GENERAL
B.
SPECIAL
VIII.
BIDDING SCHEDULE / PRICE PROPOSAL
IX.
ATTACHMENTS TO SOLICITATION
Exhibit A: Vendor Application/W-9 Form (Required)
Exhibit B: Non-Response Form
***
ITB No. 2019-040
Page 3 of 39
RICHLAND COUNTY SCHOOL DISTRICT ONE
INVITATION TO BID: Provide Student Athletic (Sports) Accident/Injury Insurance
I.
SCOPE OF SOLICITATION
Purpose and Scope of Solicitation
Richland County School District One (“District” or “RCSD1”) is seeking bids for Student Athletic (Sports)
Accident/Injury Insurance in accordance with vendors selected and qualified through IFB 2019-040.
ACQUIRE SERVICES AND SUPPLIES (JAN 2006): The purpose of this solicitation is to acquire services and
supplies or equipment complying with the enclosed description and/or specifications and conditions. [1.010]
MAXIMUM CONTRACT PERIOD -ESTIMATED (JAN 2006): July 1, 2019 and continuing through four (4)
additional one (1) year periods, not to exceed June 30, 2023. Dates provided are estimates only. Any resulting
contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract Effective
Date / Initial Contract Period". [1.040]
A resulting contract will automatically extend on each anniversary date unless either party elects not to extend the
contract. Extensions may be less than, but will not exceed 4 additional one (1) year periods. If the contractor
elects not to extend on the anniversary date, the contractor must notify the designated Procurement Officer of its
intention in writing ninety (90) days prior to the anniversary date.
About Richland County School District One
Centrally located three hours from the beaches and the mountains of South Carolina, the Richland County School
District One, hereinafter referred to as the “District or RCSD1” serves the capital city of Columbia. The District
covers 482 square miles, educating approximately 23,000 students in 48 schools and approximately 4,000 adult
education students. The District is proud to serve a richly diverse student body. Students from rural, suburban
and urban neighborhoods combine to form a student population representative of a wide range of cultural and
ethnic backgrounds. Of the District's 4,800 employees, 2,500 are classroom teachers. Richland County School
District One continues to grow and hires approximately 300 new teachers each year.
Consistently ranked among the best school systems in South Carolina, the District is a leader in the state's
educational community. 2017 graduates received a record $62.5 million in scholarships and financial aid, to attend
a wide range of institutions, including many of America's most competitive colleges and universities. This includes
prizes won in competitions, as well as grants and loans for post-secondary education.
A seven-member Board of School Commissioners governs Richland County School District One. The Board has
been awarded the prestigious Magna Award for outstanding programs in school governance.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (FEB 2015)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE
USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS
ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Richland County School District One Board of School Commissioners and its successors in
interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint
venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties
to the contract. [11-35-310(4)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor
ITB No. 2019-040
Page 4 of 39
RICHLAND COUNTY SCHOOL DISTRICT ONE
INVITATION TO BID: Provide Student Athletic (Sports) Accident/Injury Insurance
to make changes which the clause of the contract titled Changes,” if included herein, authorizes the Procurement
Officer to order without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the
term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an
amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any amendments.
US or W E means the DISTRICT.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the
contractor to fulfill the contractor's obligations under the contract. [2A.003]
AMENDMENTS TO SOLICITATION (JAN 2004) (a) This solicitation may be amended at any time prior to
opening. All actual and prospective bidder’s should monitor the following web site for the issuance of
Amendments: www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of any
amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment
number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that
indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms
and conditions which are not modified remain unchanged. [2A.005]
AUTHORIZED AGENT (FEB 2015) All authority regarding this procurement is vested solely with the responsible
Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only District official
authorized to bind the District with regard to this procurement or the resulting contract. [2A.007]
AWARD NOTIFICATION (FEB 2015) Notice regarding any award, cancellation of award, or extension of award
will be posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension
of award. Should the contract resulting from this Solicitation have a total or potential value of one hundred thousand
dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any award will not be
effective until the eleventh day after such notice is given. [2A.010]
BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004) By submitting Your Bid or Proposal, You are offering
to enter into a contract with Richland County School District One. Without further action by either party, a binding
contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the
entity identified as the offeror on the Cover Page. An offer may be submitted by only one legal entity; “joint bids”
are not allowed. [2A.015]
BID ACCEPTANCE PERIOD (JAN 2004) In order to withdraw Your Offer after the minimum period specified on
the Cover Page, You must notify the Procurement Officer in writing. [2A.020]
BID IN ENGLISH & DOLLARS (JAN 2004) Offers submitted in response to this solicitation shall be in the English
language and in US dollars, unless otherwise permitted by the Solicitation. [2A.025]
BOARD AS PROCUREMENT AGENT (FEB 2015) The Procurement Officer is an employee of the District
pursuant to the District Procurement Code. Any contracts awarded as a result of this procurement are between
the Contractor and the District. The Board is not a party to such contracts and bears no liability for any partys
ITB No. 2019-040
Page 5 of 39

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