Provide Pre-employment Background Checking Services

Mayor Suzanne LaFrance
Municipality of Anchorage
-- Purchasing Department --
May 7, 2026
REQUEST FOR PROPOSAL
RFP 2026P032
Human Resources Department
Provide Pre-employment Background Checking Services
The Municipality of Anchorage is an equal opportunity employer.
Enclosed is pertinent information for use in preparing your proposal.
Pre-Proposal Conference: N/A
Site Visit: N/A
Questions Due: 12PM Local Time, May 14, 2026
Proposals Due: 12PM Local Time, May 28, 2026
Electronic Submission through BidExpress at or
submission through Sealed Envelope with ONE SIGNED ORIGINAL, single sided, unbound, of your
proposal and, a flash-drive containing a PD BFi dc oEpxyp roefs st h::e M cuonmicpipleatlei typ roofp Aosnaclh, oirnacglued ing
attachments must also be provided.
If applicable, the phone number to call into the Pre-Bid Conferences is 907-343-6089.
Conference lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend
meetings in person, you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR
AUXILIARY AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE
PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;
OR wwpur@muni.org
For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All
correspondence should include the RFP number and title.
The Municipality of Anchorage reserves the right to reject any and all proposals and to waive
any informalities in procedures.
Sincerely,
Kim Ovsepyan
RFP Buyer
632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590

RFP 2026P032
Provide Pre-employment Background Checking Services
Section 1 - General Information
Section 2 - Rules Governing Competition
Section 3 - Scope of Work
Section 4 - Proposal and Submission Requirements
Section 5 - Evaluation Criteria and Process
Section 6 - Selection Process
Section 7 - Sample Contract
Section 8 - Attachments
The Municipality of Anchorage Purchasing Department is pleased to announce that
we have begun using the Bid Express(R) service at www.bidexpress.com.
Electronic bid submission:
* allows for digitally-signed bids
* eliminates costs for delivery of bid packages
* provides error checking and alerts to omissions before submission
* easily accommodates last-minute changes and price cuts
* automates email notifications to alert vendors of solicitation postings and
solicitation changes
If you are not a current user, please register for a free vendor account to reference the
Municipality of Anchorage's upcoming advertisements.
For more information about the service, please refer to the Bid Express service's
Knowledge Center here to get started.
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 1 of 11

For technical assistance, please call the service's Customer Success team at 888-352-
2439, available Monday - Friday from 7:00 am - 8:00 pm (EST). You can also email
them at bidexpress.support@infotechinc.com.
Additional information and notices of solicitation opportunities will be posted on the
Purchasing webpage at Muni.org.
1.0 GENERAL INFORMATION
1.1 Purpose
The purpose of this Request for Proposal (RFP) is to select a vendor capable of
delivering a range of background screening services on applicants for employment
with the Municipality of Anchorage (MOA). The selected contractor will be expected
to provide services on an as-needed basis. The contract for background screening
will be awarded to a single vendor based upon responses to this RFP and the
selection criteria described herein.
1.2 Background
As per AMC 3.30.063 B, "Any conditional offer of employment for regular, temporary,
and/or seasonal employment of new hires and re-hires shall require, prior to
employment, a successful completion of a satisfactory background check and
compliance with any position specific pre-hire requirements."
Proposals are solicited from qualified vendors who are interested in providing timely
and accurate background checks.
The MOA intends to award a contract for a one-year base period. There will be an
option to extend the base contract for three additional one-year periods upon mutual
agreement between the MOA and the contractor. It is anticipated that the contract
value will not exceed $40,000 per year.
1.3 Questions
Any questions regarding this Request for Proposal are to be submitted in writing in
writing via: wwpur@muni.org
For ease of identification please identify the RFP number in the subject line of any
correspondence.
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 2 of 11

Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday
through Friday, excluding Municipal holidays. All questions must be received prior
to the deadline indicated on the RFP cover letter.
1.4 Preparation Costs
The Municipality will not be responsible for proposal preparation costs, nor for costs
including attorney fees associated with any (administrative, judicial, or otherwise)
challenge to the determination of the highest ranked Proposer and/or award of
contract and/or rejection of proposal. By submitting a proposal each Proposer agrees
to be bound in this respect and waives all claims to such costs and fees.
2.0 RULES GOVERNING COMPETITION
2.1 Examination of Proposals
Proposers should carefully examine the entire RFP and any addenda thereto, and
all related materials and data referenced in the RFP. Proposers should become fully
aware of the nature of the work and the conditions likely to be encountered in
performing the work.
2.2 Proposal Acceptance Period
Award of this proposal is anticipated to be announced within 30 calendar days,
although all offers must be complete and irrevocable for 60 calendar days following
the submission date.
2.3 Confidentiality
The content of all proposals will be kept confidential until the selection of the
Contractor is publicly announced. At that time the selected proposal is open for
review. After the award of the Contract, all proposals will then become public
information.
2.4 Proposal Format
Proposals are to be prepared in such a way as to provide a straightforward, concise
delineation of the Proposer's capabilities to satisfy the requirements of this RFP.
Emphasis should be concentrated on
1) conformance to the RFP instructions.
2) responsiveness to the RFP requirements.
3) completeness and clarity of content.
2.5 Signature Requirements
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 3 of 11

All proposals must be signed (electronically through BidExpress or manually/
DocuSign) by an officer or other agent of a corporate vendor if authorized to sign
contracts on its behalf; a member of a partnership; the owner of a privately-owned
vendor; or other agent if properly authorized by a power of attorney or equivalent
document. Signature on the "Letter of Transmittal" (See Para 4.3) will meet this
requirement.
Failure to sign the Proposal is grounds for rejection. The name and title of the
individual(s) signing the proposal must be clearly shown immediately below the
signature.
2.6 Proposal Submission Requirements
2.6.1 Electronic Submission through BidExpress
2.6.1.1 Bid Express :: Municipality of Anchorage
(OR)
2.6.2 Submission through Sealed envelope
2.6.2.1 ONE ORIGINAL, single sided unbound of the proposal
must be received by the Municipality prior to the date and time
specified in the cover letter.
2.6.2.2 IN ADDITION to the copies required by paragraph 2.6.2.1
above, provide a flash drive containing a PDF copy of the
complete proposal, including attachments.
2.6.2.3 All copies of the proposals shall be submitted in a single
sealed cover which shall be plainly marked as a Request for
Proposal Response with the Number and Title prominently
displayed on the outside of the package.
2.6.2.4 Proposals must be delivered or mailed to:
Physical Address
Municipality of Anchorage
Purchasing Department
632 W. Sixth Avenue, Suite 520
Anchorage, AK 99501
2.6.3 Faxed or emailed proposals will NOT be accepted.
2.7 News Releases
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 4 of 11

News releases by or on the behalf of any Proposer pertaining to the award resulting
from the RFP shall not be made without prior written approval of the Municipal
Purchasing Director.
2.8 Disposition of Proposals
All materials submitted in response to this RFP will become the property of the
Municipality of Anchorage. One copy of the submitted material shall be retained for
the official files of the Purchasing Department and will become public record after
award of the Contract.
2.9 Oral Change/Interpretation
No oral change or interpretation of any provision contained in this RFP is valid
whether issued at a pre-proposal conference or otherwise. Written addenda will be
issued when changes, clarifications, or amendments to proposal documents are
deemed necessary by the Municipality.
2.10 Modification/Withdrawal of Proposals
A Proposer may withdraw a proposal at any time prior to the final submission date
by sending written notification of its withdrawal, signed by an agent authorized to
represent the agency. The Proposer may thereafter submit a new proposal prior to
the final submission date; or submit written modification or addition to a proposal prior
to the final submission date. Modifications offered in any other manner, oral or written
will not be considered. A final proposal cannot be changed or withdrawn after the
submission date, except for modifications requested by the Municipality after the date
of receipt and following oral presentations.
Modifications to electronically-submitted proposals may be made any time prior to
the proposal deadline using BidExpress.
2.11 Late Submissions
PROPOSALS NOT RECEIVED BY THE DATE AND TIME AND AT THE
LOCATION SPECIFIED IN THE RFP COVER LETTER WILL NOT BE
CONSIDERED AND WILL BE RETURNED UNOPENED.
2.12 Rejection of Proposals
The Municipality of Anchorage reserves the right to reject any or all proposals if
determined to be in the best interest of the Municipality.
2.13 Equal Employment Opportunity Contract Compliance
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 5 of 11

2.13.1 Every municipal contract shall include language substantially the same
as the following: "The contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, national origin,
ancestry, age, sex, sexual orientation, gender identity, marital status, or physical
or mental disability. The contractor will comply with all laws concerning the
prohibition of discrimination including, but not limited to, Title 5 and Title 7 of the
Anchorage Municipal Code."
2.13.2 Every municipal contract shall state, in all solicitations or advertisements
for employees to work under the contract, that all qualified applicants will receive
consideration for employment without regard to race, color, religion, national
origin, ancestry, age, sex, sexual orientation, gender identity, marital status, or
physical or mental disability.
3.0 SCOPE OF WORK
The successful vendor will provide on an as-needed basis the following background
screening services:
* Criminal Conviction - County, State, and Federal
* Sex Offender Registry - State and Federal
* Social Security Trace
* Civil Record Search - County, State, Federal
* Employment Verification
* Credit Report
* Education Verification
The successful proposer will have a secure online platform to facilitate exchange of
information in providing services.
4.0 PROPOSAL AND SUBMISSION REQUIREMENTS
To achieve a uniform review process and obtain the maximum degree of
comparability, it is required that the proposals be organized in the manner specified
below. Proposals shall not exceed eight (8) pages in length (excluding letter of
transmittal, resumes, title page(s), index/table of contents, required attachments, or
dividers). One page shall be interpreted as one side, single-spaced, letter size (8-
1/2" X 11") sheet of paper, or its electronic equivalent. Excess pages will be
removed prior to evaluation, which could result in incomplete responses and lower
scores.
Proposals should not include any use of the municipal seal. The use of the
municipal seal (Logo) is limited by code AMC 8.30.085.a.b. which states.
AMC 8.30.085 - Use of Seal without permission prohibited.
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 6 of 11

A. Pursuant to section 1.40.030 unauthorized use of the municipal seal is
prohibited.
B. Upon conviction, unauthorized use is punishable by fine of not more than
$500.00, or by imprisonment for not more than six months, or by both.
4.1 Title Page
Include the RFP number and subject, the name of your firm, address, telephone
number(s), name of contact person, contact information (phone number, email
address), and date.
4.2 Table of Contents
List the proposal's sections with page numbers. Include the page numbers for each
RFP Evaluation Criterion.
4.3 Letter of Transmittal (Limited to two (2) pages).
4.3.1 Briefly state your firm's understanding of the services to be performed
and make a positive commitment to providing the services as specified.
4.3.2 List your company's contact for this RFP along with their phone number
and email address.
4.3.3 Provide the name(s) of the person(s) who are authorized to make
representations for your firm, their titles, address, email, and telephone
numbers.
4.3.4 The letter of transmittal must be signed by a corporate officer or
other individual who has the authority to bind the firm.
4.4 Evaluation Criteria
4.4.1 Firm Qualifications and Experience
Detail the firm's experience in providing the required services listed in 3.0
Scope of Work.
4.4.2 References
Provide at least three (3) references for which your firm has provided the
services listed in 3.0 Scope of Work. Include a point of contact, telephone
number, and a brief description of the size of the reference organization
and whether it is a public or private organization.
4.4.3 Online Platform
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 7 of 11

Provide detailed description of the customer-facing aspect of the online
platform your firm uses to provide the services listed in 3.0 Scope of Work.
Describe how the MOA will interface with your firm through this platform to
include: (1) how requests for services are handled; (2) how requested
reports will be delivered to the MOA; and, (3) how the MOA will be invoiced
for services provided.
This criterion will be evaluated based on ease-of-use and convenience for
the MOA.
4.4.4 Cost
Fill out the Fee Schedule Worksheet (Attachment B) and submit with
proposal. Proposals that omit the Fee Schedule Worksheet or have an
incomplete Fee Schedule Worksheet will be rejected. It is understood that
at times there can be a range of costs for a service, therefore for each
service there are two entries, one for the lowest cost for a service and one
for the highest cost for a service.
Data provided on the Fee Schedule Worksheet will be used to evaluate
your firm's proposal as outlined in 5.0 Evaluation Criteria and Process.
The MOA will enter into negotiations with the successful proposer on the
final Fee Schedule.
5.0 EVALUATION CRITERIA AND PROCESS
5.1 Evaluation Criteria Weighting
The criteria to consider during evaluations, and the associated point values, are as
follows:
1. Firm Experience 20 points
2. References 20 points
3. Online Platform 20 points
4. Cost 40 points
Total Points Available 100 points
5.2 Qualitative Evaluation Criterion
Firms will be ranked using the following qualitative rating factors for each RFP
criterion:
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 8 of 11

1.0 Outstanding
.8 Excellent
.6 Good
.4 Fair
.2 Poor
-0- Unsatisfactory
The rating factor for each criteria category will be multiplied against the points
available to determine the total points for that category.
EXAMPLE: If an evaluator decides that the response provided for a criterion that has
a maximum of 30 points was "Good," they will assign a "qualitative rating factor" of
0.6 to that criterion. The qualitative rating factor is then multiplied by the maximum
points available (30) for a resultant 18 points.
The award of the "Cost" points will be determined by the calculation shown below.
The lowest total cost proposal will receive the maximum number of points awarded
for the "Cost" criteria:
Lowest cost proposal x Maximum # points for category
Cost of proposal being scored
EXAMPLE
Method used to convert Total Cost to Points (30 Points Maximum)
[STEP 1]
List all proposal costs.
Proposer #1 - $40,000
Proposer #2 - $45,000
Proposer #3 - $48,000
[STEP 2]
The RFP awards a maximum of 30% (30 points) of the total of 100 points for fee
schedule.
Proposer #1 receives 30 points.
Proposer #1 receives 30 points (the max) because they submitted the lowest cost
proposal.
RFP 2026P032
Provide Pre-employment Background Checking Services
Page 9 of 11