Provide Polygraph Examination Services to several MDOC facilities, employees and inmates.

STATE OF MISSISSIPPI
Department of Corrections
BURL CAIN
COMMISSIONER
Invitation for Bids
for
Polygraph Examination Services
RFx# 3160008090
Issued: June 10, 2026
Bids Due: July 10, 2026
Contact Information for this IFB:
Victoria James
301 North Lamar Street
Jackson, Mississippi 39201
Procurement@mdoc.state.ms.us
mdoc.ms.gov

Table of Contents
Section 1. Introduction .................................................................................................................. 3
1.1 Agency Background............................................................................................................... 3
1.2 Purpose of Solicitation ........................................................................................................... 3
1.3 Contacting MDOC During the Procurement Process ............................................................ 3
Section 2. Scope of Work ............................................................................................................... 4
2.1 Description of the Work Needed by the MDOC ................................................................... 4
2.2 Delivery and Performance Schedule ...................................................................................... 5
2.3 Inspection and Acceptance Requirements ............................................................................. 5
2.4 Modification in Accordance with a Change in Law .............................................................. 5
Section 3. Contract Requirements ................................................................................................ 5
3.1 Type of Contract .................................................................................................................... 5
3.2 Order of Precedence ............................................................................................................... 5
3.3 Contract Controversies .......................................................................................................... 6
3.4 Contract Terms Required by the PPRB OPSCR Rules and Regulations ............................... 6
Section 4. Procurement Process .................................................................................................... 6
4.1 Important Dates in the Procurement Process ......................................................................... 6
4.2 Questions of Potential Bidders............................................................................................... 7
4.3 Amendments to the IFB ......................................................................................................... 7
4.4 Bid Submission Deadline ....................................................................................................... 7
4.5 Bid Evaluation ....................................................................................................................... 7
4.6 Contract Award ...................................................................................................................... 8
4.7 Right to Reject Bids and/or Cancel Procurement .................................................................. 9
4.8 Reconsideration of the Terms of the Solicitation .................................................................. 9
Section 5. Bid Submission Requirements .................................................................................... 9
5.1 Submission Format ................................................................................................................ 9
5.2 Bid Contents........................................................................................................................... 9
5.3 Public Copy of the Bid ........................................................................................................... 9
5.4 Bidder Obligations ............................................................................................................... 10
Appendices .................................................................................................................................... 11
Appendix A: Contract Terms and Conditions ........................................................................... 12
Appendix B: Bid Form............................................................................................................... 15
Appendix C: References ............................................................................................................ 16
Appendix D: Certifications and Assurances .............................................................................. 17
Appendix E: Acknowledgement of IFB Amendments .............................................................. 18
Appendix F: Submission of Public Copy of Bid ....................................................................... 19

Section 1. Introduction
1.1 Agency Background
The Mississippi Department of Corrections (MDOC) is responsible for the administration and
operation of correctional facilities within the State of Mississippi.
1.2 Purpose of Solicitation
The Mississippi Department of Corrections (MDOC) is requesting Bidders to submit quotes for
Polygraph Examination Services at MDOC locations outlined in Section 2.
1.3 Contacting MDOC During the Procurement Process
Unless instructed otherwise, any bidder or potential bidder seeking to communicate with MDOC
about this IFB shall do so in writing by contacting:
MDOC Procurement
procurement@mdoc.state.ms.us
Attn: RFx# 3160008090
1.4 General Requirements for Participation in the Procurement Process
* Procurement Regulations: This IFB shall be governed by the applicable provisions of the
PPRB OPSCR Rules and Regulations, a copy of which is available on the Mississippi
Department of Finance and Administration's (DFA) website (www.dfa.ms.gov). Any
bidder responding to a solicitation for personal and professional services and any contractor
doing business with a state agency is deemed to be on notice of all requirements therein.
* Good Faith and Ethics: All parties are required to act in good faith at all times during the
processes governed by the PPRB OPSCR Rules and Regulations Section 1.4.1.
* Anti-Competitive Practices Prohibited: Potential bidders are prohibited from engaging
in any practice which reduces or eliminates competition or restrains trade. Potential bidders
are specifically prohibited by federal and Mississippi law from collectively responding to
a solicitation in a manner that controls directly or indirectly the price of the personal or
professional service sought. Mississippi Code Annotated 75-21-15. By submitting a bid,
a bidder certifies that the price submitted was independently arrived at without collusion.
* Conditional Bids Prohibited: Any bid conditioned upon receiving award of the contract
resulting from this IFB and another contract in Mississippi is not eligible for award.
* Contract Rights: Contract rights do not vest in any party until a contract is legally
executed. MDOC is under no obligation to award a contract following issuance of this
solicitation.
* Property Rights: Property rights do not inure to any bidder until such time as services
have been provided under a legally executed contract. No party responding to this IFB has
a legitimate claim of entitlement to be awarded a contract or to the provision of work
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thereunder. MDOC is under no obligation to award a contract and may terminate a legally
executed contract at any time.
* Expenses Incurred in the Procurement Process: All parties participating in the
procurement process with regard to this solicitation shall bear their own costs of
participation, pursuant to Section 1.4.4 of the Public Procurement Review Board Office of
Personal Service Contract Review Rules and Regulations (PPRB OPSCR Rules and
Regulations).
Section 2. Scope of Work
2.1 Scope of Work
The selected Bidder will conduct polygraph examinations of prospective employees and current
inmates, as requested, at MDOC service locations, using a device or instrument to test or
question individuals regarding administrative and criminal matters. Device(s) or instrument(s)
shall record an individual's cardiovascular pattern, respiratory pattern, and other physiological
changes. The selected Bidder will be responsible for preparing individuals for testing. The
selected Bidder must also complete a written evaluation report and submit it to MDOC by email
within seven (7) business days of completion of the polygraph examination. The selected Bidder
must be licensed and in good standing with the Mississippi Polygraph Examiners Board at the
time the contract is awarded and throughout the Period of Performance.
Service Locations:
MDOC Central Office
301 North Lamar Street
Jackson, MS 39201
Central Mississippi Correctional Facility
3794 MS Hwy 468
Pearl, MS 39208
Mississippi Correctional Institute for Women
3794 MS Hwy 468
Pearl, MS 39208
Delta Correctional Facility
3800 Baldwin Road, CR540
Greenwood, MS 38930
Marshall County Correctional Facility
833 West Street
Holly Springs, MS 38634
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East Mississippi Correctional Facility
10641 US HWY 80 West
Meridian, MS 39307
Wilkinson County Correctional Facility
2999 US HWY 61 North
Woodville, MS 39669
Mississippi State Penitentiary
MS HWY 49 West
Parchman, MS 38738
South Mississippi Correctional Institution
22689 MS HWY 63 North
Leakesville, MS 39451
Walnut Grove Correctional Facility
1650 MS HWY 492
Walnut Grove, MS 39189
2.2 Delivery and Performance Schedule
The selected Bidder must submit a written evaluation report within seven (7) business days of
completion of each polygraph examination.
2.3 Inspection and Acceptance Requirements
Upon evaluation of submitted information, MDOC intends to award a contract to one or more
qualified Bidder(s) offering the lowest and best quote(s).
2.4 Modification in Accordance with a Change in Law
MDOC may require modifications to the scope of work described herein if any applicable law or
regulation is amended during the life of the contract resulting from this IFB. Any pricing for such
an amendment must reflect the competitive pricing submitted in the bidder's bid. For additional
information, see Section 14.8.2.1 of the PPRB OPSCR Rules and Regulations.
Section 3. Contract Requirements
3.1 Type of Contract
MDOC is seeking to contract with one or more vendors using a fixed price service contract with
reimbursable travel.
3.2 Order of Precedence
The contract terms which the successful bidder will be expected to execute is enclosed herewith
as Appendix A, including all terms and conditions. This IFB and all amendments issued hereto, if
any, and the successful bidder's bid shall also be incorporated into the contract.
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3.3 Contract Controversies
Any controversies arising under a contract subject to these rules and regulations shall be governed
by the terms of the contract and relevant principles of contract law. See Section 1.4.11 of the PPRB
OPSCR Rules and Regulations.
3.4 Contract Terms Required by the PPRB OPSCR Rules and Regulations
By submitting a bid in response to this IFB, the bidder agrees to the contract terms in Appendix
A.
This solicitation shall be governed by the applicable provisions of the Public Procurement Review
Board Office of Personal Service Contract Review Rules and Regulations, a copy of which is
available on the Mississippi Department of Finance and Administration's website
(www.dfa.ms.gov). Any bidder responding to a solicitation for personal and professional services
and any contractor doing business with a state Agency is deemed to be on notice of all requirements
therein.
Section 4. Procurement Process
4.1 Important Dates in the Procurement Process
Date and Time
June 10, 2026 IFB Issued
June 15, 2026 IFB Reconsideration Deadline
June 22, 2026 Submission Deadline for Written Questions
June 25, 2026 Response to Questions (Anticipated)
July 10, 2026, 2 PM CST Submission Deadline for Bids
July 10, 2026, 2:30 PM CST Opening of Bids
July 16, 2026 Issue Notice of Intent to Award
(Anticipated)
July 21, 2026, 5 PM CST Debrief Request Deadline
July 21, 2026, 5 PM CST Intent to Award Reconsideration Deadline
July 23-24, 2026 Debriefing Held
September 2, 2026 PPRB Approval Date (Anticipated)
October 1, 2026 Contract Start Date (Anticipated)
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Adjustments to the schedule may be made as deemed necessary by MDOC. Dates identified as
"anticipated" may be adjusted without issuance of an amendment to this IFB or other notice to
bidders.
4.2 Questions of Potential Bidders
Any potential bidder seeking clarification on the requirements of this IFB may submit written
questions to proccurement@mdoc.state.ms.us on or before June 15, 2026. MDOC will issue an
amendment to this IFB listing each question submitted and its corresponding answer, if applicable.
4.3 Amendments to the IFB
Amendments to this IFB will be identified as such and posted publicly on the MDOC Procurement
webpage.
* The MDOC website at mdoc.ms.gov.
* The Buying and Selling to Government in Mississippi website at:
https://www.ms.gov/dfa/contract_bid_search/Bid?autoloadGrid=true.
Any potential bidder may request that amendments to this IFB be provided directly to a specified
email address by submitting a request for such to procurement@mdoc.state.ms.us. Each request
must state, with specificity, the desire to have amendments to the IFB emailed to the address
provided by the potential bidder. This request does not relieve potential bidders of making sure a
signed acknowledgment form of all amendments is submitted with their bid packet submission.
See Section 4.5.1 - Acknowledgement of Amendments.
MDOC will not be bound by any verbal or written information that is not contained within this
IFB unless formally included in a written amendment to this IFB.
4.3.1 Acknowledgement of Amendments
Bidders shall acknowledge receipt of any amendment to the IFB in writing by using the
form in Appendix E. Each bidder shall submit a written acknowledgement of every
amendment to MDOC on or before the submission deadline. Failure to submit a written
acknowledgement of every amendment with its bid may result in a bidder being
disqualified from consideration for contract award.
4.4 Bid Submission Deadline
Bidders shall submit bids in compliance with Section 5 no later than 2 PM CST on July 10, 2026.
Bids which are submitted after this time may be disqualified from being considered for contract
award. Bids shall be submitted to MDOC - Attention Procurement Department at 301 N Lamar
Street, Jackson, MS 39201. The date and time each bid is received by MDOC will be stamped on
the bid package and will be securely stored by MDOC until the submission deadline. Bidder bears
all risk of delivery until the bid is marked as having been received by MDOC.
4.5 Bid Evaluation
Bids will be evaluated as described herein:
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4.5.1 Responsiveness to the Request for Bids
Bids will be reviewed to determine whether they have been submitted in compliance with
the requirements of this IFB. Bids which are not in compliance with the requirements of
this IFB may be disqualified from consideration for contract award.
4.5.2 Required Minimum Qualifications
Responsive bidders will be evaluated to determine whether the following minimum
requirements are met:
* Bidders must be licensed and in good standing with the Mississippi Polygraph
Examiners Board at the time of award and throughout the Period of Performance.
* Bidders must own or have access to polygraph equipment capable of recording
cardiovascular pattern, respiratory pattern, and other physiological changes.
* Reference Check: Bidder should provide at least three references for services
comparable to the scope of the IFB.
* MDOC reserves the right to consider historical information regarding any bidder,
whether gained from bidder's bid, references, or any other source during the evaluation
process. This may include, but is not limited to, information from any state or federal
regulatory entity.
Any bidder who does not meet each of these requirements may be disqualified from
consideration for contract award.
4.5.3 Lowest Price
The contract shall be awarded to the responsive and responsible bidders who submitted the
lowest bid price.
4.5.4 Minor Informalities and Irregularities
MDOC has the right to waive minor defects or variations of a bid from the exact
requirements of the specifications that do not affect the price, quality, quantity, delivery,
or performance of the services being procured and if doing so does not create an unfair
advantage for any bidder. If insufficient information is submitted by a bidder for MDOC
to properly evaluate the offer, MDOC has the right to require such additional information
as it may deem necessary after the submission deadline, provided that the information
requested does not change the price, quality, quantity, delivery, or performance time of the
services being procured and such a request does not create an unfair advantage for any
bidder.
4.6 Contract Award
Following evaluation, MDOC will issue a Notice of Intent to Award and post a public copy of the
Agency Procurement File as required by Section 6.9 of the PPRB OPSCR Rules and Regulations.
Any contract resulting from this IFB requires approval by PPRB prior to execution of the contract.
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4.7 Right to Reject Bids and/or Cancel Procurement
Pursuant to Section 6.10 of the PPRB OPSCR Rules and Regulations and at the sole discretion of
MDOC, any bid submitted in response to this IFB may be rejected in whole or in part, or the
solicitation process described herein may be cancelled in its entirety, when it is determined to be
in the best interest of MDOC.
4.8 Reconsideration of the Terms of the Solicitation
Any potential bidder has the opportunity to request reconsideration of the terms of the solicitation
as allowed by and in compliance with Section 5.2.4 of the PPRB OPSCR Rules and Regulations.
Any such request shall be submitted to procurement@mdoc.state.ms, Subject: Solicitation
Reconsideration. The potential bidder submitting the request bears all risk of delivery.
Section 5. Bid Submission Requirements
5.1 Submission Format
Before the deadline described in Paragraph 4.4, bids shall be submitted by mail to:
Procurement Department
Attn: Victoria James (RFx# 3160008090)
301 N Lamar St
Jackson, MS 39201
5.2 Bid Contents
Each bid submitted shall contain the following:
* Appendix B - Cover Sheet & Quote Form
* Copy of a valid Polygraph Examiner License
Bidders must certify that they are registered to do business in the State of Mississippi as
prescribed by Mississippi law and the Mississippi Secretary of State. If not already registered, it
will do so within seven (7) business days of being notified by MDOC that they have been
selected for a contract.
MDOC will not accept multiple or alternate bids from any bidder.
5.3 Public Copy of the Bid
In addition to the complete unredacted version of its bid, each bidder shall also submit a public
copy of the bid in which the information the bidder deems confidential commercial and financial
information and/or trade secrets is redacted in black. See Mississippi Code Annotated 25-61-
9, 75-26-1 through 75-26-19, and 79-23-1.
A bidder who is found by MDOC or the PPRB to have made redactions in bad faith in order to
prohibit public access to the portions of the bid which are not subject to Mississippi Code
Annotated 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1 may be subject to exclusion
pursuant to Chapter 6 of the PPRB OPSCR Rules and Regulations.
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At the sole discretion of MDOC and without notice to the bidder, the public copy may be released
exactly as submitted as a public record. If any bidder does not submit a redacted copy of its bid,
MDOC will consider the complete unredacted bid to be the public copy.
Bidders shall complete and submit the form enclosed as Appendix F regarding submission of a
public copy of the bid. Failure to do so may result in the bid being disqualified from consideration
for contract award.
5.4 Bidder Obligations
5.4.1 Investigations
Before submitting a bid, each bidder shall make all investigations and examinations
necessary to ascertain all conditions and requirements affecting the full performance of the
contract resulting from this IFB and to verify all representations made by MDOC upon
which the bidder will rely. Failure to have made such investigations shall not relieve the
successful bidder from the obligation to comply with every detail of the IFB, its bid, and/or
the contract resulting from this IFB, nor will such failure to investigate be accepted as the
basis for a claim for additional compensation.
5.4.2 Certifications and Assurances
Every bidder shall make the certifications listed in Appendix D by executing and returning
Appendix D with its bid. Failure to do so may result in a bidder being disqualified from
consideration for contract award.
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