Provide Geotech & Environment Term Contracts

Agency:	City of Anchorage
State:	Alaska
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Apr 9, 2024
Due Date:	Apr 30, 2024
Solicitation No:	2024P019
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Municipality of Anchorage

Dave Bronson, Mayor

Purchasing Department

April 8, 2024

REQUEST FOR PROPOSAL

RFP 2024P019

Provide Professional Geotechnical and Environmental Engineering

The Municipality of Anchorage is an equal opportunity employer.

Enclosed is pertinent information for use in preparing your proposal.

Pre-Proposal Conference:

Site Visit:

Questions Due:

Proposals Due:

N/A

12:00 P.M. Local Time, April 18, 2024

12:00 P.M. Local Time, April 30, 2024

ONE SIGNED ORIGINAL, single sided, unbound, of your proposal, as well as five complete copies

must be submitted. In addition to the copy, a flash-drive containing a PDF copy of the complete

proposal, including attachments must also be provided.

If applicable, the call-in phone number for Pre-Bid Conferences is 907-343-6089. Conference

lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend meetings in

person; you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR AUXILIARY

AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE

PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;

OR wwpur@muni.org

For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All

correspondence should include the RFP number and title.

The Municipality of Anchorage reserves the right to reject any and all proposals and to waive

any informalities in procedures.

Sincerely,

Chris Hunter

Deputy Purchasing Director

632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590

Provide Geotech and Environment Term Contracts

RFP 2024P019

TABLE OF CONTENTS

Section 1 - General Information

Section 2 - Rules Governing Competition

Section 3 - Scope of Work

Section 4 - Proposal and Submission Requirements

Section 5 - Evaluation Criteria and Process

Section 6 - Selection Process

Section 7 - Sample Contract

Section 8 - Attachments

1.0 GENERAL INFORMATION

1.1 Purpose

The Municipality of Anchorage (MOA), Project Management & Engineering

Department (PM&E) is soliciting proposals from qualified firms to provide

professional geotechnical and environmental engineering services in support of

public works capital improvements projects. Work under this contract will be

authorized by individual task orders on an as-needed basis.

Services will vary in scope and technical nature although it is expected that they

will consist primarily of geotechnical site investigations conducted to ascertain

subsurface soil and groundwater conditions conducted early in the design process.

The scope of a geotechnical site investigation may be limited to providing data

obtained from field explorations and laboratory testing with generalized opinions

as to the effects of the subsurface conditions on the proposed improvement project

or the scope may extend to providing recommended geotechnical design and

engineering parameters to be used in designing the improvement project. It is

expected that the need for environmental services will be triggered by either

knowing or suspecting that an underground storage tank (UST), petroleum

products, or other hazardous substances are present in the soil or groundwater at

the site or by the discovery of an UST, petroleum products, or other hazardous

substances during field explorations or during construction.

Only one Contract will be awarded under this Request for Proposal (RFP) to the

highest ranked firm. The Contract will be awarded for two (2) years (base period)

and may be extended for four (4) additional one-year periods (option period) upon

mutual consent of the parties. The amount to be expended for this Contract could

be up to, but will not exceed, $1,500,000 for the base period and $750,000 for

each option period. Total contract value will not exceed $4,500,000 if all

options are exercised.

Provide Professional Geotechnical and Environmental Engineering Services

1.2 Background

PM&E designs and builds public works projects that provide a safe, convenient,

and efficient transportation network throughout the MOA. Projects include

sidewalks, transit facilities, roads, trails, and drainage. To complement and

augment capabilities that are otherwise unavailable to the department, PM&E is

soliciting this proposal for professional geotechnical and environmental services.

1.3 Questions

Questions regarding this RFP shall be submitted in writing to:

wwpur@muni.org

For ease of identification please include the RFP number and title in the subject

line on any correspondence.

Purchasing Office hours of operation are 8:00 a.m. to 5:00 p.m. local time Monday

through Friday, excluding Municipal holidays. All questions must be received prior

to the deadline indicated on the RFP cover letter.

1.4 Preparation Costs

The MOA will not be responsible for proposal preparation costs, nor for costs

including attorney fees associated with any (administrative, judicial or otherwise)

challenge to the determination of the highest ranked Proposer and/or award of

contract and/or rejection of proposal. By submitting a proposal each Proposer

agrees to be bound in this respect and waives all claims to such costs and fees.

2.0 RULES GOVERNING COMPETITION

2.1 Examination of Proposals

Proposers should carefully examine the entire RFP, any addenda thereto, and all

related materials and data referenced in the RFP. Proposers should become fully

aware of the nature of the Work and the conditions likely to be encountered in

performing the Work.

2.2 Proposal Acceptance Period

Award of this proposal is anticipated to be announced within forty-five (45)

calendar days, although all offers must be complete and irrevocable for ninety (90)

calendar days following the submission date.

2.3 Confidentiality

The content of proposals will be kept confidential until the selection of the

Contractor is announced. At that time, the selected proposal is open for review to

the competing Proposers only (except for information properly identified as being

proprietary). After the award of the contract, all submitted proposals shall become

Provide Professional Geotechnical and Environmental Engineering Services

public information except for properly identified proprietary information. If a

Proposer wishes individual pages, which contain actual business, proprietary

information to be held confidential, each page must be marked, and an explanation

furnished of its proprietary nature. In addition to marking individual pages, the

Proposal’s Cover must also be annotated with the words "THIS PROPOSAL

CONTAINS PROPRIETARY INFORMATION". "Confidential and Proprietary"

information is not meant to include any information which, at the time of disclosure,

is generally known by the public and/or competitors. The MOA’s ability to treat

information submitted as confidential is limited by Anchorage Municipal Code.

Proposers concerned with the confidentiality of information submitted should

familiarize themselves with the following provisions of Anchorage Municipal Code

Chapter 3.90 - Access to Public Records:

AMC 3.90.010 - Policy

AMC 3.90.020 - Definitions

AMC 3.90.030 - Information Available to the Public

AMC 3.90.040 - Exemptions for Particular Records

2.4 Proposal Format

Proposals are to be prepared in such a way as to provide a straightforward, concise

delineation of the Proposer’s capabilities to satisfy the requirements of this RFP.

Emphasis should be concentrated on:

1) Conformance to the RFP instructions.

2) Responsiveness to the RFP requirements.

3) Overall completeness and clarity of content.

2.5 Signature Requirements

All proposals must be signed. A proposal shall be signed: by an officer or other

agent of a corporate vendor, if authorized to sign contracts on its behalf; a member

of a partnership; the owner of a privately-owned vendor; or other agent if properly

authorized by a power of attorney or equivalent document. Signature on the “Letter

of Transmittal” (See Paragraph 4.3.5) will meet this requirement. The name and

title of the individual(s) signing the proposal must be clearly shown immediately

below the signature. FAILURE TO PROVIDE SIGNATURE WILL BE GROUNDS

FOR PROPOSAL REJECTION.

2.6 Proposal Submission Requirements

2.6.1 Provide ONE ORIGINAL, single sided unbound, plus five (5) complete

copies of the proposal. They must be received by the MOA prior to the date

Provide Professional Geotechnical and Environmental Engineering Services

and time specified in the RFP cover letter. Copies may be bound or

enclosed in folders/binders.

2.6.2 In addition to the copies required by paragraph 2.6.1 above, provide a CD

or flash drive containing a PDF copy of the complete proposal, including

attachments.

2.6.3 All copies of the proposals are to be submitted in a single sealed cover

which shall be plainly marked as a Request for Proposal Response with the

RFP Number and RFP Title prominently displayed on the outside of the

package.

2.6.4 Proposals must be delivered or mailed to:

Municipality of Anchorage

Purchasing Department

632 W. 6th Avenue, Suite 520

Anchorage, AK 99501

Note that the date/time received in the Purchasing Office governs receipt

rather than the date/time retrieved from the post office box or the date/time

received in the MOA mail room. There could be a delay, so plan accordingly,

as late receipts will be rejected per paragraph 2.11 Late Submissions.

2.7 News Releases

News releases by or on the behalf of any Proposer pertaining to the award resulting

from the RFP shall not be made without prior written approval of the Municipal

Purchasing Officer.

2.8 Disposition of Proposals

All materials submitted in response to this RFP become the property of the MOA.

One copy shall be retained for the official files of the Purchasing Department and

will become public record after award of the Contract.

2.9 Oral Change/Interpretation

No oral change or interpretation of any provision contained in this RFP is valid

whether issued at a pre-proposal conference or otherwise. Written addenda will

be issued when changes, clarifications, or amendments to proposal documents

are deemed necessary by the MOA.

2.10 Modification/Withdrawal of Proposals

A Proposer may withdraw a proposal at any time prior to the final submission date

by sending written notification of its withdrawal, signed by an agent authorized to

represent the agency. The Proposer may thereafter submit a new or modified

proposal prior to the final submission date. Modifications offered in any other

manner, oral or written, will not be considered. A final proposal cannot be changed

Provide Professional Geotechnical and Environmental Engineering Services

Provide Geotech & Environment Term Contracts

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