Provide Drug & Alcohol Third Party Administration

Agency:	City of Anchorage
State:	Alaska
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Oct 16, 2024
Due Date:	Nov 13, 2024
Solicitation No:	2024P055
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Municipality of Anchorage

Suzanne LaFrance, Mayor

Purchasing Department

October 15, 2024

REQUEST FOR PROPOSAL

RFP 2024P055

Provide Drug & Alcohol Third Party Administration

The Municipality of Anchorage is an equal opportunity employer.

Enclosed is pertinent information for use in preparing your proposal.

Pre-Proposal Conference:

Site Visit:

Questions Due:

Proposals Due:

N/A

12:00 P.M. Local Time, October 29, 2024

12:00 P.M. Local Time, November 13, 2024

ONE SIGNED ORIGINAL, single sided, unbound, of your proposal and 5 copies must be submitted.

In addition to the copy, a flash-drive containing a PDF copy of the complete proposal, including

attachments must also be provided.

If applicable, the call-in phone number for Pre-Bid Conferences is 907-343-6089. Conference

lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend meetings in

person; you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR AUXILIARY

AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE

PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;

OR wwpur@muni.org

For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All

correspondence should include the RFP number and title.

The Municipality of Anchorage reserves the right to reject any and all proposals and to waive

any informalities in procedures.

Sincerely,

Kimberly Ovsepyan

RFP Buyer

632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590

REQUEST FOR PROPOSALS

2025 Municipality Of Anchorage (MOA) Drug & Alcohol Third Party Administration

(TPA) Services Contract

Contents:

Section 1 - General Information

Section 2 - Rules Governing Competition

Section 3 - Scope of Work

Section 4 - Proposal and Submission Requirements

Section 5 - Evaluation Criteria and Process

Section 6 - Selection Process

Section 7 - Sample Contract

Section 8 – Attachments:

GENERAL INFORMATION

1.1 Purpose

The contractor shall comply with the Municipality of Anchorage’s (MOA) substance

abuse testing program. The MOA’s substance abuse program is regulated by

Anchorage Municipal Code 3.30.190 (Appendix A) for all MOA employees as well as

by the Federal Department of Transportation (DOT) regulations for safety sensitive

employees 49 CFR Part 40, 49CFR Part 653 and 654 and 49 CFR Parts 382 covered

by the Federal Transit Administration (FTA), and the Federal Motor Carrier Safety

Administration (FMCSA).

The contractor shall perform drug and alcohol testing, reporting, and training on an

"as required" basis. Providing required updates as needed for any change in law,

Code of Federal Regulations, Municipal Code, or other applicable contract, without

contract re-negotiation. A contract may be awarded in the amount of, not to exceed,

RFP 2024P055

Provide 2025 MOA Drug & Alcohol Program Services

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$100,000 per year. The contract period, if awarded, will be one (1) year with options

to renew for three (3) additional one (1) year periods upon mutual consent.

The MOA requires DOT and Non-DOT testing services for the following:

Pre-Employment testing:

All FTA covered employees in Public Transportation Department- FTA covered

employees include city bus operators, dispatch employees, equipment technicians /

mechanics and other safety-sensitive employees.

All FMCSA covered employees in other departments– Light, Medium, and Heavy

Equipment Operators, Maintenance Workers, Equipment Technicians, and other

safety-sensitive employees.

All public safety employees within the Anchorage Police Department.

Random testing:

All DOT covered employees, both FTA and FMCSA, are subject to Random testing.

Post-Accident testing:

All DOT covered and Municipal employees are subject to Post-Accident testing.

Reasonable Suspicion:

All Municipal employees are subject to Reasonable Suspicion testing.

Return to Duty testing:

All DOT covered and Municipal employees are subject to Return to Duty testing.

Follow-up testing:

All DOT covered and Municipal employees are subject to Follow-Up testing.

Services to be provided under this contract must be in the Anchorage Bowl Proper.

For the purpose of this bid, services must be provided within an area bounded on the

south by Rabbit Creek Road and on the East by Muldoon and Glenn Highway

intersection. Remaining borders are defined by Knik and Turnagain Arms.

All correspondence relating to drug and alcohol testing, reporting, and training shall

be directed to the Municipality’s Designated Employer Representative (DER)

primarily, then to secondary and tertiary contacts as assigned by the DER.

1.2 Background

RFP 2024P055

Provide 2025 MOA Drug & Alcohol Program Services

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The MOA’s substance abuse program is regulated by Anchorage Municipal Code

3.30.190 (Appendix A) for all MOA employees as well as by the Federal Department

of Transportation (DOT) regulations for safety sensitive employees 49 CFR Part 40,

49CFR Part 653 and 654 and 49 CFR Parts 382 covered by the Federal Transit

Administration (FTA), and the Federal Motor Carrier Safety Administration (FMCSA).

The MOA’s current contract is ending and the MOA is looking for a new vendor to

support the MOA’s Compliance program.

1.3 Questions

Any questions regarding this Request for Proposal are to be submitted in writing to:

Municipality of Anchorage

Purchasing Department

wwpur@muni.org

For ease of identification please identify the RFP number in the subject line of any

correspondence.

Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday

through Friday, excluding Municipal holidays. All questions must be received prior

to the deadline indicated on the RFP cover letter.

1.4 Preparation Costs

The Municipality will not be responsible for proposal preparation costs, nor for costs

including attorney fees associated with any (administrative, judicial, or otherwise)

challenge to the determination of the highest ranked Proposer and/or award of

contract and/or rejection of proposal. By submitting a proposal each Proposer agrees

to be bound in this respect and waives all claims to such costs and fees.

2.0 RULES GOVERNING COMPETITION

2.1 Examination of Proposals

Proposers should carefully examine the entire RFP and any addenda thereto, and

all related materials and data referenced in the RFP. Proposers should become fully

aware of the nature of the work and the conditions likely to be encountered in

performing the work.

2.2 Proposal Acceptance Period

RFP 2024P055

Provide 2025 MOA Drug & Alcohol Program Services

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Award of this proposal is anticipated to be announced within _65_ calendar days,

although all offers must be complete and irrevocable for _90_ calendar days following

the submission date.

2.3 Confidentiality

The content of all proposals will be kept confidential until the selection of the

Contractor is publicly announced. At that time the selected proposal is open for

review. After the award of the Contract, all proposals will then become public

information.

2.4 Proposal Format

Proposals are to be prepared in such a way as to provide a straightforward, concise

delineation of the Proposer's capabilities to satisfy the requirements of this RFP.

Emphasis should be concentrated on

1) conformance to the RFP instructions.

2) responsiveness to the RFP requirements.

3) completeness and clarity of content.

2.5 Signature Requirements

All proposals must be signed by an officer or other agent of a corporate vendor if

authorized to sign contracts on its behalf; a member of a partnership; the owner of a

privately-owned vendor; or other agent if properly authorized by a power of attorney

or equivalent document. Signature on the “Letter of Transmittal” (See Para _4.3.4_)

will meet this requirement.

Failure to sign the Proposal is grounds for rejection. The name and title of the

individual(s) signing the proposal must be clearly shown immediately below the

signature.

2.6 Proposal Submission Requirements

2.6.1 ONE ORIGINAL, single sided unbound, plus five (5) complete copies

of the proposal must be received by the Municipality prior to the date and

time specified in the cover letter. Copies may be bound or enclosed in

folders/binders.

2.6.2 IN ADDITION to the copies required by paragraph 2.6.1 above, provide a

flash drive containing a PDF copy of the complete proposal, including

attachments.

2.6.3 All copies of the proposals shall be submitted in a single sealed cover which

shall be plainly marked as a Request for Proposal Response with the

Number and Title prominently displayed on the outside of the package.

RFP 2024P055

Provide 2025 MOA Drug & Alcohol Program Services

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Provide Drug & Alcohol Third Party Administration

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