Provide and Deliver Professional Development Courses for Somerset County Department of Health

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 611430 - Professional and Management Development Training
Posted Date:	Feb 14, 2024
Due Date:	Mar 5, 2024
Solicitation No:	CC-9080-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Category: Bids
Contract Number: CC-9080-24
Posting Date: 02/14/2024
Responses Due: 03/05/2024

Bid Document: Bid Document

You are subscribed to Bidding Notices provided courtesy of Somerset County Board of County Commissioners.

The following bid opportunity has been posted:

Provide and Deliver Professional Development Courses for

Somerset County Department of Health

Contract #: CC-9080-24

View most recent and previous bid opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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County of Somerset New Jersey

PO Box 3000 – 20 Grove Street

COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876-1262

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA, CCPO, RPPO

Purchasing Agent

PHONE: (908) 231-7043

Fax: (908) 575-3917

NOTICE TO BIDDERS

Sealed bids will be received by the Purchasing Agent for the County of Somerset on March 5, 2024

at 3:30 P.M. prevailing time in the Purchasing Division conference room, County Administration

Building, 20 Grove Street, Somerville, NJ 08876 at which time and place bids will be opened and

read in public for:

Provide and Deliver Professional Development Courses for

Somerset County Department of Health

Contract #: CC-9080-24

We value the integrity of the procurement process, and in full transparency, the bid opening will be

conducted via Live-Stream from the County Commissioners Meeting room. You can access the

Live-Stream from the County’s homepage at the prevailing date and time stated in this Notice to

Bidders. During the bid opening process, the bidders will be announced as well as bid amounts.

Also, the bid tabulation will be posted, as always, to the Purchasing webpage once available.

Bid responses must be made on the standard proposal forms, be enclosed in a sealed package

bearing the name and address of the bidder and the “BID TITLE NAME & CONTRACT #” on the

outside, and addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Any Bid Addenda will be issued on the County website, and processed in accordance with N.J.S.A.

40A:11-23(c)(1). All interested bidders should check the website from now through bid opening. It

is the sole responsibility of the respondent to be knowledgeable of all addenda related to this

procurement.

Specifications and instruction to bidders may be obtained at the Purchasing Office or the County

website at www.co.somerset.nj.us.

Bidders shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent – Somerset County

Rev. 3/2023

COUNTY OF SOMERSET

GENERAL INSTRUCTIONS

SUBMISSION OF BIDS

A. Sealed bids shall be received in accordance with public advertisement as required by law,

a copy of said notice being attached hereto and made a part of these specifications.

B. Each bid shall be submitted on the proposal form attached, in a sealed envelope

(1) Addressed to the Purchasing Agent

(2) Bearing the name and address of the bidder on the outside

(3) Clearly marked “BID” with the name of the item(s) being bid. Provide One (1) Original

& One (1) copy of the bid. Faxed or emailed bids will NOT be accepted.

C. It is the bidder’s responsibility to see that bids are presented to the Purchasing Agent on

the hour and at the place designated. Bids may be hand delivered or mailed; however,

the County disclaims any responsibility for bids forwarded by regular or express mail. If

the bid is sent by express mail, the designation in B. above must also appear on

the outside of the express company envelope. Bids received after the designated

time and date will be returned unopened.

D. The County reserves the right to postpone the date for presentation and opening of bids

and will give written notice of any such postponement to each perspective bidder as

required by law.

E. Sealed bids forwarded to the owner before the time of opening of bids may be withdrawn

upon written application of the bidder who shall be required to produce evidence showing

that the individual is or represents the principal or principals involved in the bid. Once

bids have been opened, they shall remain firm for a period of sixty (60) calendar days.

F. Each bid proposal form must give the full business address, business phone, fax, e-mail,

the contact person of the bidder, and be signed by an authorized representative as follow:

 Bids by partnerships must be signed in the partnership name by one of the members

of the partnership or by an authorized representative followed by the signature and

designation of the person signing.

 Bids by corporations must be signed in the legal name of the corporation, followed

by the name of the State in which incorporated and must contain the signature and

designation of the president, secretary or other person authorized to bind the

corporation in the matter.

 Bids by sole-proprietorship shall be signed by the proprietor.

 When requested, satisfactory evidence of the authority of the officer signing shall

be furnished.

G. Multiple Bids Not Accepted

More than one bid from an individual, a firm or partnership, a corporation or association

under the same or different names shall not be considered.

H. Official Request for Bid packages are available from Somerset County’s website at

www.co.somerset.nj.us at no cost to the prospective bidders. All addenda are posted on

the County site and issued in accordance with N.J.S.A. 40A:11-23(c)(1). Potential bidders

are cautioned that they are bidding at their own risk if a third party supplied the

specifications that may or may not be complete. Somerset County is not responsible for

third party supplied specifications.

I. The Somerset County Park Commission is to be considered an agency of the County

entitled to participate in the contract(s) resulting from this bid.

J. Results of all bids are posted on the County website.

Rev. 3/2023

BID SECURITY

The following provisions, if indicated by an (x), shall be applicable to this bid and

be made a part of the bidding documents:

A. BID GUARANTEE

Bidder shall submit with the bid a certified check, cashier’s check or bid bond in the amount

of ten percent (10%) of the total price bid, but not in excess of $20,000, payable

unconditionally to the County.

When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond

from a surety company authorized to do business in the State of New Jersey and

acceptable to the County.

The check or bond of the unsuccessful bidder(s) shall be returned pursuant to N.J.S.A.

40A:11-24a. The check or bond of the bidder to whom the contract is awarded shall be

retained until a contract is executed and the required performance bond or other security

is submitted.

The check or bond of the successful bidder shall be forfeited if bidder fails to enter into

contract pursuant to N.J.S.A. 40A:11-21. Failure to submit required guarantee shall be

cause for rejection of the bid.

B. CONSENT OF SURETY

Bidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney

for full amount of bid price from a Surety Company authorized to do business in the State

of New Jersey and acceptable to the County stating that it will provide said bidder to whom

the contract is awarded will furnish Performance and Payment Bonds from an acceptable

surety company on behalf of said bidder, in performance security equal to the total amount

of the contract, pursuant to N.J.S.A. 40A:11-22.

Failure to submit this shall be cause for rejection of the bid.

C. PERFORMANCE BOND

Successful bidder shall simultaneously with the delivery of the executed contract, submit

an executed bond in the amount of one hundred percent (100%) of the acceptable bid as

security for the faithful performance of this contract.

The performance bond provided shall not be released until final acceptance of the whole

work and then only if any liens or claims have been satisfied. The surety on such bond or

bonds shall be a duly authorized surety company authorized to do business in the State

of New Jersey pursuant to N.J.S.A. 17:31-5. For multi-year contracts, the Performance

Bond may be resubmitted each year on the Contract Anniversary Date for the amount

remaining on the contract.

Failure to submit this with the executed contract shall be cause for declaring contract null

and void pursuant to N.J.S.A. 40A:11-22.

D. LABOR AND MATERIAL (PAYMENT) BOND

The successful bidder shall with the delivery for the performance bond submit an executed

payment bond to guarantee payment to laborers and suppliers for the labor and material

used in the work performed under the contract.

Failure to submit a labor and material bond with the performance bond shall be cause for

declaring the contract null and void.

E. MAINTENANCE BOND

Rev. 3/2023

Upon acceptance of the work by the County, the contractor shall submit a maintenance

bond (N.J.S.A. 40A:1-16.3) in an amount not to exceed 100% of the project costs

guaranteeing against defective quality of work or materials for the period of:

1 Year

2 Years

PREPARATION OF BIDS (PRICING INFORMATION AND FORMS)

A. (1) The County of Somerset is exempt from any local, state or federal sales, use or excise

tax. Somerset County will not pay for New Jersey State Sales and Use Tax that are

included in any invoices. Somerset County will not pay service charges such as interest

and late fees.

(2) The County of Somerset or any of its offices and divisions will not complete credit

applications as a result of contract(s) resulting from award based on these

specifications.

The County of Somerset is rated by:

Standard & Poor’s Rating Group: AAA

Moody’s Investors Services: Aaa

Dun and Bradstreet

B. Bids shall be signed in ink (Original Signature Required) by the bidder, all quotations

shall be made with a typewriter/computer or pen and ink. Any quotation showing any

erasure alteration must be initialed by the bidder in ink. Unit prices and totals are to be

inserted in spaces provided.

C. Failure to sign and give all information in the bid may result in the bid being rejected.

D. Estimated Quantities (Open-End Contracts, Purchase as Needed) The County has

attempted to identify the item(s) and the estimated amounts of each item bid to cover its

requirements; however, past experience shows that the amount ordered may be different

than that submitted for bidding. The right is reserved to decrease or increase the

quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and 11.10. NO

MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.

E. Bidders shall insert prices for furnishing goods and services required by these

specifications. Prices shall be net including any charges for packing, crating, containers

etc. All transportation charges shall be fully prepaid by the contractor, F.O.B. destination

and placement at locations specified by the County. No additional charges will be allowed

for any transportation costs resulting from partial shipments made at vendor’s

convenience when a single shipment is ordered.

F. Any bidder may withdraw his bid at any time before the time set for receipt of bids. No

bid may be withdrawn in the 60 day period after the bids are received.

G. All forms shall be completed and attached to the bid proposal. BIDDER IS ALERTED TO

THE BID DOCUMENT CHECKLIST PAGE.

H. Results of all bids are posted on the County website www.co.somerset.nj.us

FIRM FIXED CONTRACT

This is a firm fixed contract, prices firm, FOB Somerset County locations. No price escalation.

The vendor shall void the contract and permit Somerset County to solicit open market pricing

should any price increase or surcharge be imposed.

Rev. 3/2023

INTERPRETATIONS AND ADDENDA

A. The bidder understands and agrees that its bid is submitted on the basis of the

specifications prepared by the County. The bidder accepts the obligation to become

familiar with these specifications.

B. Bidders are expected to examine the specifications and related documents with care and

observe all their requirements. Ambiguities, errors or omissions noted by bidders should

be promptly reported in writing to the Purchasing Agent. In the event the bidder fails to

notify the County of such ambiguities, errors or omissions, the bidder shall be bound by

the bid.

C. No oral interpretation of the meaning of the specifications will be made to any bidder.

Every request for an interpretation shall be in writing, addressed to the Purchasing Agent,

referencing the Contract Name and Contract Number in the subject line, at

PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests

for interpretation and or clarification must be received at last three (3) business days prior

to the date fixed for the opening of the bids.

D. All interpretations, clarifications and any supplemental instructions will be in the form of

written addenda to the specifications, and will be distributed to all prospective bidders.

All addenda so issued shall become part of the specification and bid documents, and shall

be acknowledged by the bidder by completing the Acknowledgement of Receipt of

Addenda form. The County’s interpretations or corrections thereof shall be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide

required notice prior to official receipt of bids to any person who has submitted a bid or

who has received a bid package. They will be sent via electronic transmissions to those

known recipients of the bid specifications.

E. Discrepancies in Bids

1. If the amount shown in words and its equivalent figures do not agree, the written

words shall be binding. Ditto marks are not considered writing or printing and shall

not be used.

2. In the event that there is a discrepancy between the unit prices and the extended

totals, the unit price shall prevail. In the event there is an error of the summation of

the extended totals, the computation by the County of the extended totals shall

govern.

BRAND NAMES, STANDARDS OF QUALITY AND PERFORMANCE

A. Brand names and or descriptions used in this bid are to acquaint bidders with the type of

commodity desired and will be used as a standard by which alternate or competitive

materials offered will be judged. Competitive items must be equal to the standard

described and be of the same quality of work.

B. Variations between the goods and services described and the goods and services offered

are to be fully identified and explained by the bidder on a separate sheet and submitted

with the bid proposal form. Vendor’s literature will not suffice in explaining exceptions

to these specifications. In the absence of any exceptions by the bidder, it will be presumed

and required that materials as described in the proposal be delivered.

C. It is the responsibility of the bidder to demonstrate the equivalency of goods and services

offered. The County reserves the right to evaluate equivalency of a product which, in its

deliberations, meets its requirements.

D. In submitting its bid, the bidder certifies that the goods or services to be furnished will

not infringe upon any valid patent or trademark and that the successful bidder shall, at its

Rev. 3/2023

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Provide and Deliver Professional Development Courses for Somerset County Department of Health

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