Provide ACCEE Fund Educator Subsidies

Agency:	City of Anchorage
State:	Alaska
Type of Government:	State & Local
Posted Date:	Dec 6, 2024
Due Date:	Jan 13, 2025
Solicitation No:	2024P059
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Municipality of Anchorage

Suzanne LaFrance, Mayor

Purchasing Department

December 5, 2024

REQUEST FOR PROPOSAL

RFP 2024P059

Provide ACCEE Fund Educator Subsidies

The Municipality of Anchorage is an equal opportunity employer.

Enclosed is pertinent information for use in preparing your proposal.

Pre-Proposal Conference:

Site Visit:

Questions Due:

Proposals Due:

2:00 P.M. Local Time, December 18, 2024

N/A

12:00 P.M. Local Time, December 19, 2024

12:00 P.M. Local Time, January 13, 2025

ONE SIGNED ORIGINAL, single sided, unbound, of your proposal and 5 copies must be submitted.

In addition to the copy, a flash-drive containing a PDF copy of the complete proposal, including

attachments must also be provided.

If applicable, the call-in phone number for Pre-Bid Conferences is 907-343-6089. Conference

lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend meetings in

person; you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR AUXILIARY

AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE

PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;

OR wwpur@muni.org

For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All

correspondence should include the RFP number and title.

The Municipality of Anchorage reserves the right to reject any and all proposals and to waive

any informalities in procedures.

Sincerely,

Kimberly Ovsepyan

RFP Buyer

632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590

Request for Proposals

For a Contractor to Implement the

Anchorage Child Care and Early Education

Fund Early Educator Child Care Subsidy

Program

RFP 2024P059

Contents

1.0 General Information ............................................................................................................................... 3

1.1 Introduction ................................................................................................................................................ 3

1.2 Purpose ....................................................................................................................................................... 3

1.3 Background ................................................................................................................................................. 3

1.4 Period of Performance................................................................................................................................ 4

1.5 Eligible Applicants ....................................................................................................................................... 4

1.6 Eligibility Requirements .............................................................................................................................. 4

1.7 Funding ....................................................................................................................................................... 4

1.8 Americans with Disabilities Act................................................................................................................... 4

1.9 Questions .................................................................................................................................................... 4

1.10 Preparation Costs...................................................................................................................................... 4

2.0 Rules Governing Competition ................................................................................................................. 5

2.1 Examination of Proposals ........................................................................................................................... 5

2.2 Proposal Acceptance Period ....................................................................................................................... 5

2.3 Confidentiality............................................................................................................................................. 5

2.4 Proposal Formant and Submission Requirements...................................................................................... 5

2.5 Signature Requirements ............................................................................................................................. 5

2.6 News Releases ............................................................................................................................................ 6

2.7 Disposition of Proposals.............................................................................................................................. 6

2.8 Oral Change or Interpretation .................................................................................................................... 6

2.9 Modification or Withdrawal of Proposal .................................................................................................... 6

2.10 Late Submissions....................................................................................................................................... 6

2.11 Rejection of Proposals .............................................................................................................................. 6

2.12 Equal Employment Opportunity Contract Compliance ............................................................................ 6

3.0 Scope of Work ......................................................................................................................................... 7

3.1 Overview ..................................................................................................................................................... 7

3.2 Program Tasks, Goals, and Outcomes ........................................................................................................ 8

3.3 Human Resources ....................................................................................................................................... 9

3.4 Data Collection and Reporting .................................................................................................................... 9

4.0 Proposal and Submission Requirements ............................................................................................... 9

4.1 Scope of Work........................................................................................................................................... 10

4.2 Prior Experience ........................................................................................................................................ 10

4.3 Human Resources ..................................................................................................................................... 10

ACCEE Fund Early Educator Child Care Subsidies RFP 2 | P a g e

4.4 Data Collection.......................................................................................................................................... 10

4.5 Outreach and Partnerships ....................................................................................................................... 10

4.6 Budget and Costs ...................................................................................................................................... 11

5.0 Evaluation Criteria and Process ........................................................................................................... 11

5.1 Evaluation Criteria Weighting ................................................................................................................... 11

5.2 Qualitative Evaluation Criterion................................................................................................................ 12

5.3 Evaluation Process .................................................................................................................................... 12

6.0 Selection Process .................................................................................................................................. 12

7.0 Sample Contract ................................................................................................................................... 13

8.0 Attachments ......................................................................................................................................... 13

1.0 General Information

1.1 Introduction

Anchorage is situated on a broad plain at the head of Cook Inlet in Southcentral Alaska. It has been

inhabited by the Dena’ina Athabaskan people for thousands of years, who hunted, fished, and lived

across the area. Explorers from Europe and Russia began to arrive in the 1700’s and by the late 19th

century, settlers from the United States began to migrate to the area. Today, Anchorage is a modern

metropolitan city and the Dena’ina peoples continue to occupy and provide stewardship of Anchorage

lands. At each Assembly meeting there is an acknowledgement that we gather on the traditional lands

of the Dena’ina Athabascan and it is with gratefulness and respect that we recognize the contributions,

innovations, and contemporary perspectives of the upper Cook Inlet Dena’ina.

1.2 Purpose

The Municipality of Anchorage requests proposals from organizations to administer a Municipal program

funded by the Anchorage Child Care and Early Education (ACCEE) Fund. The program will contribute funds

toward the cost of child care or early education for an early educator’s (or other employee of an early

education or child care organization or entity) child or children. The employee must satisfy eligibility

requirements, which will in part be designed by the Contractor, including working in the child care and

early education sector at least 20 hours per week. This program is funded for the 2025 Municipal budget

cycle as a pilot program. While it could be funded beyond 2025, that will not be determined until late in

2025, when the 2026 Municipal budget is finalized.

1.3 Background

This program is a new program and has not yet been operated by the Municipality of Anchorage. The

ACCEE Fund Board and Municipal staff, with the support of the existing ACCEE Fund contractor who was

hired to support ACCEE Fund implementation and the ACCEE Fund Board, have started discussing how

this new program might be implemented and will be available to share feedback and discuss the

program with the Contractor, once selected.

ACCEE Fund Early Educator Child Care Subsidies RFP 3 | P a g e

1.4 Period of Performance

The estimated initial period of performance for the contract is February 28, 2025, through December 31,

2025. Upon mutual consent of the parties, the contract may be renewed under the terms and conditions

in the awarded contract for four (4) additional one-year periods with the final renewal period ending

December 31, 2029.

1.5 Eligible Applicants

Entities eligible to apply include non-profit organizations who meet the qualifications and assurances

required by the contract.

1.6 Eligibility Requirements

The contractor must be capable of administering the early educator subsidy program, as demonstrated

by its experience in the child care and early education sector and/or experience administering and

distributing funding to eligible organizations.

1.7 Funding

For the first year, 2025, $1.25 million is available for the Early Educator Child Care Subsidies pilot

program. These funds come from the Municipal Marijuana Retail Sales Tax Program.

1.8 Americans with Disabilities Act

Auxiliary aides and services are available upon request to individuals with disabilities. To arrange for

auxiliary aides or services, please contact the Municipality of Anchorage Purchasing Department at (907)

343-4590 or email wwpur@anchorageak.gov.

1.9 Questions

Any questions regarding this Request for Proposal are to be submitted in writing to:

Municipality of Anchorage

Purchasing Department

wwpur@anchorageak.gov

For ease of identification please identify the RFP number in the subject line of any correspondence.

Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday through Friday,

excluding Municipal holidays. All questions must be received prior to the deadline indicated on the RFP

cover letter.

1.10 Preparation Costs

The Municipality shall not be responsible for proposal preparation costs, nor for costs including attorney

fees associated with any (administrative, judicial or otherwise) challenge to the determination of the

highest ranked Proposer and/or award of contract and/or rejection of proposal. By submitting a proposal

each Proposer agrees to be bound in this respect and waives all claims to such costs and fees.

ACCEE Fund Early Educator Child Care Subsidies RFP 4 | P a g e

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Provide ACCEE Fund Educator Subsidies

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also