*Proprietary* Thermal Clothing - DOC-PE

RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
STATE OF LOUISIANA
07/21/2026
Office of State Procurement 10:00 AM CST
INVITATION TO BID
TO SUBMIT AN ELECTRONIC ONLINE
RESPONSE CLICK THE LINK BELOW
SUBMIT NON-ELECTRONIC RESPONSE TO:
Office of State Procurement
1201 N. Third Street, Suite 2-160
Vendor No.:___________________
Baton Rouge, LA 70802
Solicitation: 3000026460
Opening Date: 07/21/2026
RFx Number: 3000026460
Version: 1
Buyer: BLANCHE RINAUDO
Vendor Name and Address: (to be completed by Vendor)
Buyer Phone: 225-342-5525
E-Mail: blanche.henson@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
LA STATE PENITENTIARY
DOC PE
17544 TUNICA TRACE
ANGOLA, LA 70712
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FD19DC5D808AA7B8C24
QUESTIONS TO BE COMPLETED BY VENDOR Required
1.______ Have you reviewed all attachments to the bid invitation and answered all questions? YES
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid YES
response?
3.______ Have you attached / included all required files to the bid response? YES
4.______ Have you attached the signature page to the bid response? YES
5.______ Delivery will be made this number of days After Receipt of Order (ARO) NO
6.______ %discount for payment made within 30 days. Discounts for payment made in less than NO
30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted
but will not be an award consideration.
EOT
Name of Solicitation: *Proprietary* Thermal Clothing - DOC-PE
RFx text:
The Office of State Procurement has suspended in-person attendance by vendors at public bid
openings for bids published by our office.
VENDOR TELEPHONE NUMBER: TITLE DATE
EMAIL ADDRESS:
Signature of Authorized Bidder Name of Bidder
(Typed or printed)

Invitation to bid: 3000026460 Bidder: Page 2 of 20
Open Date: 07/21/2026
T-Number:
Any vendor who would like to view the opening of this bid can access the following link, at the date
and time of this bid opening:
https://doa-ospla.zoom.us/j/2697438343
This link will provide you with live audio and video access to this bid opening. The link will be live at
9:45 AM (Central Time) on the date of bid opening.
===========================================================================
This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid
invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered
in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to
receive automatic email notifications of bid opportunities.
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidder's submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-7
Attachment B - Online Bidding Instructions - Pages 1-10
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A - Special Terms and Conditions
=============================================================================
To establish a Blanket Order Contract to provide Thermal Clothing for Canteen Resale as specified for
the Louisiana Department of Corrections - Prison Enterprises for the period beginning date of award
and ending December 31, 2026. At the option of the State of Louisiana and acceptance by the
Contractor, this contract may be renewed for two additional 12-month periods at the same prices,
terms and conditions. Total contract time not to exceed 36 months.
=============================================================================
Blanket Order Contract:
Items are to be called for by the using agency as needed. No shipments are to be made until the
Agency calls or otherwise submits an order for shipment of a specific quantity. Quantities are
estimated, and they may be increased or decreased as needed throughout the contract period.
Individual order quantities, when called for, are based on the using agency's demand at the time of
order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a
guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be
able to obtain and supply the item(s) at their bid price for the entire contract period and within the
delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be
paid.
=============================================================================
Blanket Order Delivery:
The State reserves the right to reject any and all vendors who cannot make delivery within the stated
timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise

Invitation to bid: 3000026460 Bidder: Page 3 of 20
Open Date: 07/21/2026
T-Number:
submitted by the using agency.
=============================================================================
Resale:
Items are for canteen resale. Where listed, only brand name(s) and model(s), or some other
designation that identifies a specific product to be offered exclusive of others, specified will be
accepted. Bids must be quoted in quantity and unit specified (R.S. 39:1651-1657) and (LAC Title 34
Part 5-109.A.2.B.i).
=============================================================================
Method of Award:
It is the intent of the State to award this contract on an all-or-none basis to the overall lowest
responsive, responsible bidder meeting the specifications. The State further reserves the right to
reject individual line items from the award.

Invitation to bid: 3000026460 Bidder: Page 4 of 20
Open Date: 07/21/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
1 Product Category:53102300 72 EA __________ ________________
Thermal Bottomns
THERMAL BOTTOMS
Brand: Indera Mills
Model: 800DR
* Color: Natural
* Non-Insulated Waffle Knit
* 65% Cotton / 35% Polyester
* Medium Weight: 5 oz. minimum
* Elastic Waistband
* Natural Color Waistband
Size: Small
Delivery Terms: 7-10Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Brand Bidding: _________________
Specify Model Bidding: _________________
Specify Color Bidding: _________________
Specify Bidding Non-Insulated Waffle Knit:
Yes: ______ No: ______
Specify Bidding 65% Cotton / 35% Polyester:
Yes: ______ No: ______
Specify Bidding Medium Weight: 5 oz. minimum:
Yes: ______ No: ______
Specify Bidding Elastic Waistband:
Yes: ______ No: ______
Specify Bidding Natural Color Waistband:
Yes: ______ No: ______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________

Invitation to bid: 3000026460 Bidder: Page 5 of 20
Open Date: 07/21/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
2 Product Category:53102300 700 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size: Large
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
3 Product Category:53102300 800 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size:X-Large
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
4 Product Category:53102300 1,100 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS

Invitation to bid: 3000026460 Bidder: Page 6 of 20
Open Date: 07/21/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Same specifications as Line 1, except for size.
*Size: 2XLarge
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
5 Product Category:53102300 700 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size:3XLarge
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
6 Product Category:53102300 500 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size: 4XLarge

Invitation to bid: 3000026460 Bidder: Page 7 of 20
Open Date: 07/21/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
7 Product Category:53102300 100 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size: 5XLarge
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
8 Product Category:53102300 100 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size: 6XLarge
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.

Invitation to bid: 3000026460 Bidder: Page 8 of 20
Open Date: 07/21/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
9 Product Category:53102300 50 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size: 7-8XLarge
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
10 Product Category:53102300 200 EA __________ ________________
Thermal Bottoms
THERMAL BOTTOMS
Same specifications as Line 1, except for size.
*Size:Medium
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 1:
Yes______ No______

Invitation to bid: 3000026460 Bidder: Page 9 of 20
Open Date: 07/21/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
11 Product Category:53102300 150 EA __________ ________________
Thermal Tops
THERMAL TOPS
Brand: Indera
Model: 800LS
* Color: Natural
* Non-Insulted Waffle Knit
* 65% Cotton / 35% Polyester
* Medium Weight
* 5 oz. minimum
* Elastic Wrist
Size: Small
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Brand Bidding: _________________
Specify Model Bidding: _________________
Specify Color Bidding: _________________
Specify Bidding Non-Insulated Waffle Knit:
Yes: ______ No: ______
Specify Bidding 65% Cotton / 35% Polyester:
Yes: ______ No: ______
Specify Bidding Medium Weight: 5 oz. minimum:
Yes: ______ No: ______
Specify Bidding Elastic Wrist:
Yes: ______ No: ______
Specify Size Bidding: _________________

Invitation to bid: 3000026460 Bidder: Page 10 of 20
Open Date: 07/21/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
12 Product Category:53102300 400 EA __________ ________________
Thermal Tops
THERMAL TOPS
Same specifications as line 11, except for size.
*Size: Large
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 11:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________
Specify Delivery Days ARO Bidding: _________________
13 Product Category:53102300 1,000 EA __________ ________________
Thermal Tops
THERMAL TOPS
Same specifications as line 11, except for size.
*Size: XLarge
Delivery Terms: 7-10 Days ARO. To be delivered on a
called for as needed basis. DO NOT SHIP UNTIL
CALLED FOR BY AGENCY.
Specify Bidding Same Specifications As Line 11:
Yes______ No______
Specify Size Bidding: _________________
Specify Minimum Order Quantity Bidding: ___________