Proposed Sanitary Sewer Line Improvements

ADVERTISEMENT FOR BIDS
City of Mercedes
Proposed Sanitary Sewer Improvements
General Notice
City of Mercedes (Owner) is requesting Bids for the construction of the following Project:
Bid No. 2026001
Proposed Sanitary Sewer Improvements
Bids for the construction of the Project will be received by Mr. Alberto Perez, City Manager, at City of
Mercedes City Hall located at 400 South Ohio, Mercedes, TX 78570, until Wednesday, July 8, 2026 at
3:00 PM local time. Staff recommendation due July 15, 2026 by 2:00 pm. Reviewed by Commission on
July 21, 2026 at 6:30 pm.
The Project includes the following work:
Proposed Sanitary Sewer Improvements
Obtaining the Bidding Documents
The Issuing Office for the Bidding Documents is:
City Secretary
City of Mercedes
400 S. Ohio Ave
Mercedes TX, 78570
(956) 5658592
jcastillo@cityofmercedes.com
Prospective Bidders may obtain or examine the Bidding Documents at the Issuing Office on Monday
through Friday between the hours of 8 AM to 5 PM, and may obtain copies of the Bidding Documents
from the Issuing Office as described below. Partial sets of Bidding Documents will not be available from
the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding
Documents, including addenda, if any, obtained from sources other than the Issuing Office. Prospective
bidders shall obtain an official set of bidding documents and be registered with the issuing office to be
permitted to bid on the project.
Bidding Documents may be purchased from the Issuing Office during the hours indicated above. Cost does
not include shipping charges. Upon Issuing Office's receipt of payment, printed Bidding Documents or
electronic documents on USB will be sent via the prospective Bidder's delivery service. The shipping
charge amount will depend on the shipping method chosen. Bidding Documents are available for purchase
in the following formats:
Format Cost
EJCDC(R) C111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 2
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Bidding Documents (including FullSize Drawings) $XX.XX
Bidding Documents (including HalfSize Drawings) $XX.XX
USB containing Bidding Documents in portable document format (PDF) $XX.XX
EJCDC(R) C111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 2
1

Format Cost
Electronic download of Bidding Documents via Email $XX.XX
Prebid Conference
A Mandatory PreBid conference for the Project will be held at the City of Mercedes City Hall, 400 S. Ohio,
Mercedes, TX on Monday, June 29, 2026 at 3:00 PM. Attendance at the prebid conference is required. If
required, field visits can be scheduled with prospective bidders at a later date.
Instructions to Bidders
For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer
to the Instructions to Bidders that are included in the Bidding Documents.
This Advertisement is issued by:
Owner: City of Mercedes
By: Mr. Alberto Perez
Title: City Manager
Date: June 24, 2026
EJCDC(R) C111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 2
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INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms ............................................................................................................................ 1
Article 2- Bidding Documents ..................................................................................................................... 1
Article 3- Qualifications of Bidders ............................................................................................................. 2
Article 4- PreBid Conference ..................................................................................................................... 3
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site ................................................................................................................................. 4
Article 6- Bidder's Representations and Certifications .............................................................................. 7
Article 7- Interpretations and Addenda ..................................................................................................... 7
Article 8- Bid Security ................................................................................................................................. 7
Article 9- Contract Times ............................................................................................................................ 8
Article 10- Substitute and "Or Equal" Items ............................................................................................... 8
Article 11- Subcontractors, Suppliers, and Others ..................................................................................... 9
Article 12- Preparation of Bid ..................................................................................................................... 9
Article 13- Basis of Bid .............................................................................................................................. 10
Article 14- Submittal of Bid ...................................................................................................................... 12
Article 15- Modification and Withdrawal of Bid ...................................................................................... 12
Article 16- Opening of Bids ....................................................................................................................... 13
Article 17- Bids to Remain Subject to Acceptance ................................................................................... 13
Article 18- Evaluation of Bids and Award of Contract .............................................................................. 13
Article 19- Bonds and Insurance .............................................................................................................. 14
Article 20- Signing of Agreement ............................................................................................................. 15
Article 21- Sales and Use Taxes ................................................................................................................ 15
Article 22- Contracts to Be Assigned ........................................................................................................ 15
EJCDC(R) C200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
TOC Page1 of 1 3

ARTICLE 1-DEFINED TERMS
1.1 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE 2-BIDDING DOCUMENTS
2.1 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.2 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be resold
under any circumstances.
2.3 Owner has established a Bidding Documents Website as indicated in the Advertisement or
invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office
at such website, and obtain a complete set of the Bidding Documents from such website. Bidders
may rely that sets of Bidding Documents obtained from the Bidding Documents Website are
complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by
Owner.
2.4 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the
number and format stated in the Advertisement or invitation to bid, from the Issuing Office.
Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete,
unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.
2.5 Plan rooms (including construction information subscription services, and electronic and virtual
plan rooms) may distribute the Bidding Documents, or make them available for examination.
Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from
a plan room are encouraged to register as plan holders from the Bidding Documents Website or
Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents
obtained from plan rooms, or for a Bidder's failure to obtain Addenda from a plan room.
2.6 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents in the manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf)
that is readable by Adobe Acrobat Reader Version [insert version number] or later. It is
EJCDC(R) C200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 15 4

the intent of the Engineer and Owner that such Electronic Documents are to be exactly
representative of the paper copies of the documents. However, because the Owner and
Engineer cannot totally control the transmission and receipt of Electronic Documents
nor the Contractor's means of reproduction of such documents, the Owner and
Engineer cannot and do not guarantee that Electronic Documents and reproductions
prepared from those versions are identical in every manner to the paper copies.
B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon
complete sets of Electronic Documents of the Bidding Documents, described in
Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences
arising from transmission/receipt of Electronic Documents versions of Bidding Documents
and reproductions prepared from those versions and, further, assumes all risks, costs, and
responsibility associated with use of the Electronic Documents versions to derive information
that is not explicitly contained in printed paper versions of the documents, and for Bidder's
reliance upon such derived information.
C. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for
the use of the Contractor documents that were developed by Engineer as part of the Project
design process, as Electronic Documents in native file formats.
1. Electronic Documents that are available in native file format include:
a. [List documents that will be made available to Contractor]
2. Release of such documents will be solely for the convenience of the Contractor. No such
document is a Contract Document.
3. Unless the Contract Documents explicitly identify that such information will be available
to the Successful Bidder (Contractor), nothing herein will create an obligation on the
part of the Owner or Engineer to provide or create such information, and the Contractor
is not entitled to rely on the availability of such information in the preparation of its Bid
or pricing of the Work. In all cases, the Contractor shall take appropriate measures to
verify that any electronic/digital information provided in Electronic Documents is
appropriate and adequate for the Contractor's specific purposes.
4. In no case will the Contractor be entitled to additional compensation or time for
completion due to any differences between the actual Contract Documents and any
related document in native file format.
ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.1 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
[number] days of Owner's request, Bidder must submit the following information:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Bidder's state or other contractor license number, if applicable.
D. Subcontractor and Supplier qualification information.
EJCDC(R) C200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 15 5

E. Other required information regarding qualifications.
3.2 Prospective Bidders must submit required information regarding their qualifications by [insert
deadline for prequalification submittals]. Owner will review the submitted information to
determine which contractors are qualified to bid on the Work. Owner will issue an Addendum
listing those contractors that Owner has determined to be qualified to construct the project. Bids
will only be accepted from listed contractors. The information that each prospective Bidder must
submit to seek prequalification includes the following:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Prospective Bidder's state or other contractor license number, if applicable.
D. Subcontractor and Supplier qualification information.
E. Other required information regarding qualifications.
3.3 Bidder is to submit the following information with its Bid to demonstrate Bidder's qualifications
to perform the Work:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Bidder's state or other contractor license number, if applicable.
D. Subcontractor and Supplier qualification information.
E. Other required information regarding qualifications.
3.4 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.5 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
ARTICLE 4-PREBID CONFERENCE
4.1 A prebid conference will not be conducted for this Project.
4.2 A mandatory prebid conference will be held at the time and location indicated in the
Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to
discuss the Project. Bidders are encouraged to attend and participate in the conference; however,
attendance at this conference is not required to submit a Bid.
4.3 A mandatory prebid conference will be held at the time and location indicated in the
Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to
discuss the Project. Proposals will not be accepted from Bidders who do not attend the
EJCDC(R) C200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
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