Proposal to Purchase One (1) 2024 Chevrolet Tahoe, 4WD, LT or Equivalent.pdf

Agency:	Navajo Nation
State:	Arizona
Type of Government:	State & Local
Posted Date:	Apr 12, 2024
Due Date:	Apr 25, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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DIVISION OF ECONOMIC DEVELOPMENT

Administration

P.O. Box 633

Window Rock, Arizona 86515

Phone (928) 871 – 6544

APRIL 11, 2024

INVITATION FOR BIDS

RFP #: 24-04-3312KS

Purchase of One (1) 2024 Chevrolet Tahoe, 4WD, LT or equivalent

Bid Open: April 11, 2024

Bid Closed Date: April 25, 2024

Invitation: Authorized Fully Certified Automotive Dealerships

The Division of Economic Development of the Navajo Nation is currently soliciting sealed bids and or

email for the Purchase of One (1) 2024 Chevrolet Tahoe - 4WD LT or equivalent for the Business

Regulatory Department utilization. The current Department does not have a assigned vehicles to cover

extensive distances to conduct business with the clientele, entities, and projects on and off the reservation.

With the Department Memorandum of understanding in combination with reasonable explanation.

Therefore, the Department is requesting One (1) 2024 Chevrolet Tahoe, 4WD, LT or equivalent with the

following specifications to better serve our clientele.

Key Attributes:

One (1) 2024 Chevrolet Tahoe

Exterior Color: White, Iridescent Pearl Tricoat, Black, or Silver Sage Metallic

Interior Color: Black, Beige, Dark Beige

Windows: Power and all tinted (front tint and back tint windows)

Wheel: 18” 265/60R18

Drive Type: 4WD

Engine: 5.3L V8 engine

Trim Levels: LT

Transmission: Automatic/10-Speed A/T

Passenger Capacity: 7 / 8 seats

EPA Est. MPG: 17 City/20 HWY

Equipped with Highway Safety Kit

Manufacturing Warranty 5 YEARS/60,000 Mileage Coverage

Towing Package: Tow hitch

Bid Schedule

The Department of Division of Economic Development, Purchase of one (1) Chevrolet Tahoe 4WD, LT

or equivalent.

IFB SCHEUDLE OF ACTIVITIES

1. Issue of Invitation for Bids

2. RFP – Questions Due Email:

Rochelle Tabaha, (Program & Project Specialist)

rochelletabaha@navajo-nsn.gov

3. NN-DED- BRD RFP Proposals Due Date

4. Official Opening of NNDED Proposals;

A) Evaluation and Selection begins

5. Notice of Selection

DATE

04/11/2024

04/18/2024 by 5:00 PM

(daylight savings time)

04/25/2024 @ 4:00 PM

(daylight savings time)

04/26/2024

Terms and Conditions

Bidders must be an Authorized Fully Certified Automotive Dealership who meets all standards and

qualifications for Automotive Manufacture. All vehicles are to be delivered in a timely fashion as the bid

evaluation shall be based on who is most responsive in compliance with specification and criteria.

a. Bid price shall FOB (Freight on Board) to which delivery is made to the Navajo Nation Fleet

Management Department in Window Rock, AZ.

b. Vehicles will be delivered to the Navajo Nation free from any purchase money, Liens, or Security

Interest.

c. The manufacturers published warrants for the vehicle shall apply to All Vehicles purchased by the

Department of Economic Development – Business Regulatory Department of the Navajo Nation.

The bid price shall be effective on the date of award and the availability of funds will determine the number

of vehicles to purchase, and additional procurement for like-kind and quality of vehicle also qualified for

bid price. The Navajo Nation Fleet Management and/or NNDED - BRD will make on-site visits to either

manufacture/bidder’s facilities, as needed to ensure compliance with specifications are met, or approve any

deviation, if necessary.

The NNDED and the Navajo Nation Fleet Management Department will receive, at time of delivery of

vehicle, all pertinent documents necessary for titling and licensing vehicles, including Manufacturer’s

Statement of Origin, Odometer statement, etc.

a. Only the Navajo Nation Fleet Management will be registering each vehicle through the Navajo

Nation Property Management Department. Payment will be made after delivery of the vehicle and

receipt of all pertinent documents, including invoice. Full payment is to be made not later than 30

working days following receipt of all pertinent documents, including invoice. Temporary License

stickers must accompany upon delivery if no release of Manufacture Statement of Original is

included as part of the documents and will delay timely payment.

It is the Division of Economic Development – Business Regulatory Department intention to award the Bid

to the lowest Responsible Bidder who meets all criteria of bid.

Submission of bids are to include: One (1) original and three (3) copies, be enclosed in one seal envelope.

Submission by mail:

a. Respondent’s Name and contact information, RFP Bid Number: 24-04-3312KS, The Division of

Economic Development – Business Regulatory Department, One (1) 2024 Chevrolet Tahoe 4WD

LT or equivalent.

b. Any sealed bid received after the closing date and time will not be accepted and will be returned

to the sender. Faxed proposal/bids will not be accepted.

c. The Division of Economic Development shall reserve the right to reject any or all bids or increase

or decrease the quantity of price.

Submission of bids are to include: One (1) complete copy of their response in PDF format.

Submission by email:

a. One (1) complete copy of their attached cover mail letter submission. The NN will not merge or

otherwise manipulate any documents in a submitted statement.

b. Any submitted must be emailed by the deadline to the Contract Person – Rochelle Tabaha at

rochelletabaha@navajo-nsn.gov

c. Email Submission in subject line should indicate RFP BID Number: 24-04-3312KS, One (1)

2024 Chevrolet Tahoe 4WD LT or equivalent.

d. The Division of Economic Development shall reserve the right to reject any or all bids or increase

or decrease the quantity of price.

Certified Navajo Business – Must provide proof that business is currently certified by the Navajo Nation –

Business Regulatory Department and prioritized under Navajo Nation Council Resolution CAP-37-02 and

under the Section 204 (A) (1) and (2) of the revised Navajo Nation Business Opportunity Act.

Taxes – All performance under this Contract within the territorial jurisdiction of Navajo Nation is subject to

the six percent (6%) Navajo Sale Tax (24 N.N.C. 601 et seq.)

Nothing in the RFP is intended to or shall have the effect of waiving any privileges or immunities afforded.

The Navajo Nation includes, but is not limited to, Sovereign immunity or official immunity and it is

Expressly agreed that the Navajo Nation retains such privileges.

10.

The Navajo Nation is a sovereign government and all contracts entered because of the RFP shall comply

with the Navajo Nation Laws, rules, and regulations, Navajo Business Opportunity Act and Including the

Navajo Preference in Employment Act, and applicable federal law, rules, and regulations.

Contact Person:

Rochelle Tabaha, Program & Project Specialist/Business Regulatory Department-DED

Telephone number: (928) 871 – 7384; email address: rochelletabaha@navajo-nsn.gov

SUBMIT BID, MAIL, OR DELIVER TO:

The Navajo Nation – Division of Economic Development – Business Regulatory Dept.

ATTN: Rochelle Tabaha

P.O. BOX 663,

Window Rock, Arizona 86515

(928) 871 – 6714/7384

BID NO. 24-04-3312KS

SUBMIT BID BY EMAIL:

To: Rochelle Tabaha – rochelletabaha@navajo-nsn.gov

Subject Line: RFP BID NO. 24-04-3312KS - (1) One 2024 Chevrolet Tahoe 4WD LT or equivalent.

Must Identify Bid Number and Company Name on the outside of all sealed package or envelope.

Please submit one original and three copies of your sealed bid.

Any sealed bid received after the closing date and time will not be accepted and will be returned to

the sender. Faxed proposal/bids will not be accepted.

Sealed bid will include the following documents completed:

Debarment and Suspension Form (Exhibit A)

W-9 Form (Exhibit B)

BID NO. 24-04-3312KS

Date: 04/25/2024

Description

One (1) 2024 Chevrolet Tahoe, 4WD, LT or equivalent.

Sub-Total

Deliver Fees

Navajo Nation Tax (6%)

Other Applicable Taxes

TOTAL

Unit Cost

XXX

Thank you!

Total Cost

W-9 Form

(Rev. March 2024)

Department of the Treasury

Internal Revenue Service

Request for Taxpayer

Identification Number and Certification

Go to www.irs.gov/FormW9 for instructions and the latest information.

Give form to the

requester. Do not

send to the IRS.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded

entity’s name on line 2.)

2 Business name/disregarded entity name, if different from above.

3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check

only one of the following seven boxes.

Individual/sole proprietor

C corporation

S corporation

Partnership

Trust/estate

LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . .

Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax

classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate

box for the tax classification of its owner.

Other (see instructions)

4 Exemptions (codes apply only to

certain entities, not individuals;

see instructions on page 3):

Exempt payee code (if any)

Exemption from Foreign Account Tax

Compliance Act (FATCA) reporting

code (if any)

3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification,

and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check

this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . .

(Applies to accounts maintained

outside the United States.)

5 Address (number, street, and apt. or suite no.). See instructions.

Requester’s name and address (optional)

6 City, state, and ZIP code

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid

backup withholding. For individuals, this is generally your social security number (SSN). However, for a

resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other

entities, it is your employer identification number (EIN). If you do not have a number, see How to get a

TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and

Number To Give the Requester for guidelines on whose number to enter.

Social security number

–

Employer identification number

–

Part II Certification

Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am

no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding

because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,

acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments

other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign

Here

Signature of

U.S. person

Date

General Instructions

Section references are to the Internal Revenue Code unless otherwise

noted.

Future developments. For the latest information about developments

related to Form W-9 and its instructions, such as legislation enacted

after they were published, go to www.irs.gov/FormW9.

What’s New

Line 3a has been modified to clarify how a disregarded entity completes

this line. An LLC that is a disregarded entity should check the

appropriate box for the tax classification of its owner. Otherwise, it

should check the “LLC” box and enter its appropriate tax classification.

Cat. No. 10231X

New line 3b has been added to this form. A flow-through entity is

required to complete this line to indicate that it has direct or indirect

foreign partners, owners, or beneficiaries when it provides the Form W-9

to another flow-through entity in which it has an ownership interest. This

change is intended to provide a flow-through entity with information

regarding the status of its indirect foreign partners, owners, or

beneficiaries, so that it can satisfy any applicable reporting

requirements. For example, a partnership that has any indirect foreign

partners may be required to complete Schedules K-2 and K-3. See the

Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form

An individual or entity (Form W-9 requester) who is required to file an

information return with the IRS is giving you this form because they

Form W-9 (Rev. 3-2024)

Proposal to Purchase One (1) 2024 Chevrolet Tahoe, 4WD, LT or Equivalent.pdf

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