Proposal to Develop HUD 2026 Annual Action Plan

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Jan 6, 2026
Due Date:	Jan 29, 2026
Solicitation No:	320-320-221225TW
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Solicitation Number:	320-320-221225TW
Project Title:	Proposal to Develop HUD 2026 Annual Action Plan
Description:	The City of Rocky Mount is located on the coastal plains of Eastern North Carolina and split between two counties: Edgecombe and Nash. Rocky Mount covers a geographic area of 44.0 square miles, including the Tar River where the city derives its name from. The southern and eastern part of the city along the train tracks lies in Edgecombe County, while the area north and west of the tracks west squarely in Nash County. Rocky Mount is the largest municipality in either county, accounting for 38% of their combined population. In late 1996, ten local communities in Nash and Edgecombe Counties formed the DEHC. With the City of Rocky Mount, already a CDBG Entitlement City, as the Lead Entity, the Consortium began receiving HOME funds in 1997. Currently, the following jurisdictions comprise the DEHC: Rocky Mount, Whitakers, Spring Hope, Edgecombe County, Sharpsburg, Princeville, Conetoe, and Pinetops. CDBG assistance is directed to the qualified low- and moderate-income areas in the City of Rocky Mount, while HOME funds are allocated to the participating members of the Consortium in percentages relative to the population of each within the Consortium. This RFP is being solicited under a fixed-firm price, with a maximum budget for all deliverables of up to $25,000 for the Annual Action Plan.
Opening Date:	1/29/2026 2:30 PM
Posted Date:	1/7/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-320-221225TW	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-01-29T14:30:00.0000000	Posted Date * 2026-01-06T18:52:28.0000000Z	Commodity Code Residential building construction services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Ramona Gardner
Description The City of Rocky Mount is located on the coastal plains of Eastern North Carolina and split between two counties: Edgecombe and Nash. Rocky Mount covers a geographic area of 44.0 square miles, including the Tar River where the city derives its name from. The southern and eastern part of the city along the train tracks lies in Edgecombe County, while the area north and west of the tracks west squarely in Nash County. Rocky Mount is the largest municipality in either county, accounting for 38% of their combined population. In late 1996, ten local communities in Nash and Edgecombe Counties formed the DEHC. With the City of Rocky Mount, already a CDBG Entitlement City, as the Lead Entity, the Consortium began receiving HOME funds in 1997. Currently, the following jurisdictions comprise the DEHC: Rocky Mount, Whitakers, Spring Hope, Edgecombe County, Sharpsburg, Princeville, Conetoe, and Pinetops. CDBG assistance is directed to the qualified low- and moderate-income areas in the City of Rocky Mount, while HOME funds are allocated to the participating members of the Consortium in percentages relative to the population of each within the Consortium. This RFP is being solicited under a fixed-firm price, with a maximum budget for all deliverables of up to $25,000 for the Annual Action Plan.

Attachments RFP 320-221225TW Proposal to Develop HUD 2026 Annual Action Plan.pdf (564.05 KB)

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Housing & Community Development

Request for Proposal #: 320-221225TW

Proposal to Develop HUD 2026 Annual Action Plan

Date of Issue: 1/6/2026

Proposal Opening Date: 1/29/2026

At 2:30 PM ET

Direct all inquiries concerning this RFP to:

Tracy Winfield, Purchasing Associate II

Email: tracy.winfield@rockymountnc.gov

Phone: 252-972-1229

Request for Proposal # 320-221225TW

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification

Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina

General Statute 132-1.10(b) this identification number shall not be released to the public. This page will

be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page is to be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All bidders are hereby notified that they must have the

proper license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying

with state law and local ordinances.”

CITY OF ROCKY MOUNT

Housing & Community Development

Refer ALL Inquiries regarding this RFP to:

Tracy Winfield

Purchasing Associate II

Request for Proposal # 320-221225TW

Proposals will be due: 1/29/2026 2:30 pm

Contract Type: Service

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and

agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time

specified herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and

without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been

convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of

1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its

principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered

transactions by any Federal or State department or the City. As required by G.S. 143-48.5, the undersigned Vendor certifies that

it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of

Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North

Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order

24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates

for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of

any gift from anyone with a Contract with the City, or from any person seeking to do business with the City. By execution of this

response to the RFP, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware

that any such gift has been offered, accepted, or promised by any employees of your organization.

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.

Late proposals cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this proposal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky

Mount Purchasing Office shall affix his/her signature hereto and this document and all provisions of this Request for Proposal

along with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement

between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

FOR CITY USE ONLY: Offer accept, and Contract awarded this __________ day of ________, 20___ as indicated on the

attached certification, by ________________________________________________Purchasing Manager.

PRE-AUDIT: This instrument has been preaudited in the manner required by the Budget and Fiscal Control Act.

_________________________________________________

Finance Director

Date

Proposal Number: 320-221225TW

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................5

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................5

2.3 RFP SCHEDULE .....................................................................................................................6

2.4 PROPOSAL QUESTIONS .......................................................................................................6

2.5 PROPOSAL SUBMITTAL .......................................................................................................6

2.6 PROPOSAL CONTENTS ........................................................................................................7

2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................7

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................8

3.1 METHOD OF AWARD.............................................................................................................8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........8

3.3 PROPOSAL EVALUATION PROCESS...................................................................................8

3.4 EVALUATION CRITERIA ........................................................................................................9

3.5 INTERPRETATION OF TERMS AND PHRASES....................................................................9

4.0 REQUIREMENTS ...................................................................................................................10

4.1 CONTRACT TERM................................................................................................................10

4.2 PRICING................................................................................................................................10

4.3 INVOICES..............................................................................................................................10

4.4 MINORITY BUSINESS PARTICIPATION..............................................................................10

4.5 VENDOR EXPERIENCE........................................................................................................11

4.6 REFERENCES ......................................................................................................................11

4.7 PERSONNEL.........................................................................................................................12

4.8 VENDOR’S REPRESENTATIONS ........................................................................................12

5.0 SCOPE OF WORK .................................................................................................................12

5.1 GENERAL .............................................................................................................................12

5.2 TASK/DELIVERABLES.........................................................................................................12

5.3 CONTRACT TIMELINE .........................................................................................................13

5.4 PROJECT ORGANIZATION..................................................................................................14

5.5 TECHNICAL APPROACH .....................................................................................................14

6.0 CONTRACT ADMINISTRATION.............................................................................................14

Page | 3

Proposal Number: 320-221225TW

Vendor: __________________________________________

6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................14

6.2 POST AWARD MANAGEMENT REVIEW MEETINGS .........................................................14

6.3 PERIODIC STATUS REPOSTS.............................................................................................15

6.4 DISPUTE RESOLUTION .......................................................................................................15

6.5 CONTRACT CHANGES ........................................................................................................15

6.6 APPROPRIATION CLAUSE..................................................................................................15

6.7 CITY’S RIGHTS AND OPTIONS ...........................................................................................15

ATTACHMENT A: PRICING...............................................................................................................17

ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS & CONDITIONS.....................................18

ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION ......................................................18

Page | 4

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Proposal to Develop HUD 2026 Annual Action Plan

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