Proposal Solicitation ? Comprehensive Plan Update - Public Engagement Program

Agency:	Worcester County
State:	Maryland
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Nov 22, 2022
Due Date:	Nov 29, 2022
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Proposal Solicitation – Comprehensive Plan Update - Public Engagement Program

INVITATION TO BID

Worcester County, Maryland

Worcester County is seeking Proposals from qualified Vendors to contract with a consulting firm for the purpose of

actively engaging the public through the development and implementation of a public engagement program for the

State-mandated update to the County’s Comprehensive Plan in conformity with the requirements contained herein

Proposal Documents.

Proposal Documents for the above referenced project may be obtained from the Worcester County Commissioner’s

Office by either e-mailing the Procurement Officer, Nicholas Rice, at nrice@co.worcester.md.us or by calling 410-632-

1194 during normal business hours, or via the County’s Bids page on the County’s website. Vendors are responsible for

checking this website for addenda prior to submitting their Proposals. Worcester County is not responsible for the

content of any Proposal Document received through any third party bid service. It is the sole responsibility of the

vendor to ensure the completeness and accuracy of their Completed Proposal Documents. Envelopes shall be marked: "

Comprehensive Plan Update: Public Engagement Program" in the lower left-hand corner.

The last day for questions will be noon on Monday, November 21, 2022. Sealed Proposal Documents are due no later

than 2:30pm on Tuesday, November 29, 2022 and will be opened and read aloud in the Office of the County

Commissioners, Worcester County Government Center – Room 1103, One West Market Street, Snow Hill, Maryland

21863.

Late Proposal Documents will not be accepted.

Minority vendors are encouraged to compete for award of the solicitation.

THE WORCESTER COUNTY COMMISSIONERS

Worcester County Administration

1 West Market Street, Room 1103

Snow Hill, Maryland 21863

REQUEST FOR PROPOSAL

PROJECT:

DEPARTMENT:

Comprehensive Plan Update:

Public Engagement Program

Development, Review and Permitting

NAME:

ADDRESS:

VENDOR:

DATE:

TIME:

PROPOSAL OPENING:

Tuesday, November 29, 2022

2:30 PM

TABLE OF CONTENTS

SECTION I: INTRODUCTION .......................................................................................................................................................................................................... 3

A. PURPOSE ............................................................................................................................................................................................................................ 3

B. CLARIFICATION OF TERMS ......................................................................................................................................................................................... 3

C. QUESTIONS AND INQUIRES .......................................................................................................................................................................................... 3

D. FILLING OUT PROPOSAL DOCUMENTS .................................................................................................................................................................... 3

E. SUBMISSION OF PROPOSAL DOCUMENTS ............................................................................................................................................................... 4

F. OPENING OF PROPOSALS ............................................................................................................................................................................................. 4

G. ACCEPTANCE OR REJECTION OF PROPOSALS ...................................................................................................................................................... 4

H. QUALIFICATIONS ............................................................................................................................................................................................................ 5

DESCRIPTIVE LITERATURE ......................................................................................................................................................................................... 5

NOTICE TO VENDORS .................................................................................................................................................................................................... 6

K. PIGGYBACKING ............................................................................................................................................................................................................... 6

SECTION II: GENERAL INFORMATION....................................................................................................................................................................................... 7

A. ECONOMY OF PROPOSAL ............................................................................................................................................................................................. 7

B. PUBLIC INFORMATION ACT (PIA) .............................................................................................................................................................................. 7

C. CONTRACT AWARD ........................................................................................................................................................................................................ 7

D. AUDIT.................................................................................................................................................................................................................................. 7

E. NONPERFORMANCE ....................................................................................................................................................................................................... 7

F. MODIFICATION OR WITHDRAWL OF PROPOSAL ................................................................................................................................................. 8

G. DEFAULT............................................................................................................................................................................................................................ 8

H. COLLUSION/FINANCIAL BENEFIT.............................................................................................................................................................................. 8

TAX EXEMPTION ............................................................................................................................................................................................................. 8

CONTRACT CHANGES.................................................................................................................................................................................................... 9

K. ADDENDUM ....................................................................................................................................................................................................................... 9

L. EXCEPTIONS/ SUBSTITUTIONS.................................................................................................................................................................................... 9

M. APPROVED EQUALS...................................................................................................................................................................................................... 10

N. DELIVERY........................................................................................................................................................................................................................ 10

O. INSURANCE ..................................................................................................................................................................................................................... 10

P. PROPOSAL EVALUATION............................................................................................................................................................................................ 10

SECTION III: GENERAL CONDITIONS ....................................................................................................................................................................................... 11

A. DRAWINGS AND SPECIFICATIONS ........................................................................................................................................................................... 11

B. MATERIALS, SERVICES AND FACILITIES .............................................................................................................................................................. 11

C. INSPECTION AND TESTING ........................................................................................................................................................................................ 11

D. APPROVAL OF SUBSTITUTION OF MATERIALS ................................................................................................................................................... 12

E. PROTECTION OF WORK, PROPERTY AND PERSONS .......................................................................................................................................... 12

F. BARRICADES, DANGER, WARNING AND DETOUR SIGNS .................................................................................................................................. 12

G. LICENSES AND PERMITS............................................................................................................................................................................................. 12

H. SUPERVISION.................................................................................................................................................................................................................. 13

CLEAN UP ........................................................................................................................................................................................................................ 13

CHANGES IN WORK ...................................................................................................................................................................................................... 13

K. TIME FOR COMPLETION............................................................................................................................................................................................. 13

L. LIQUIDATED DAMAGES .............................................................................................................................................................................................. 13

M. CORRECTION OF WORK ............................................................................................................................................................................................. 14

N. CONSTRUCTION SAFETY AND HEALTH STANDARDS ........................................................................................................................................ 14

O. PERFORMANCE AND PAYMENT BONDS ................................................................................................................................................................. 14

P. GUARANTEE ................................................................................................................................................................................................................... 14

SECTION IV: PROPOSAL SPECIFICATIONS ............................................................................................................................................................................. 16

A. SCOPE ............................................................................................................................................................................................................................... 16

B. CONTRACT PRICING .................................................................................................................................................................................................... 16

C. OVERVIEW AND BACKGROUND ............................................................................................................................................................................... 16

D. SUMMARY ....................................................................................................................................................................................................................... 17

E. SCHEUDLE AND PROJECT TIMELINE ..................................................................................................................................................................... 19

F. MEETINGS ....................................................................................................................................................................................................................... 19

G. SUBMITTAL REQUIREMENTS.................................................................................................................................................................................... 19

H. EVALUATION PROCEDURES ...................................................................................................................................................................................... 20

GENERAL REQUIREMENTS ........................................................................................................................................................................................ 20

PAYMENT......................................................................................................................................................................................................................... 20

K. QUESTIONS...................................................................................................................................................................................................................... 20

L. AWARD ............................................................................................................................................................................................................................. 20

SECTION V: EVALUATION AND SELECTION PROCESS........................................................................................................................................................ 21

FORM OF PROPOSAL ...................................................................................................................................................................................................................... 22

REFERENCES .................................................................................................................................................................................................................................... 23

EXCEPTIONS ..................................................................................................................................................................................................................................... 24

INDIVIDUAL PRINCIPAL ................................................................................................................................................................................................................ 25

VENDOR’S AFFIDAVIT OF QUALIFICATION TO BID.............................................................................................................................................................. 26

NON-COLLUSIVE AFFIDAVIT ....................................................................................................................................................................................................... 27

EXHIBIT A .......................................................................................................................................................................................................................................... 28

SECTION I: INTRODUCTION

A. PURPOSE

1. The purpose of this Request for Proposal Document is for Worcester County (“County”) to

contract with a consulting firm for the purpose of actively engaging the public through the

development and implementation of a public engagement program for the State-mandated update

to the County’s Comprehensive Plan in conformity with the requirements contained herein

(“Proposal Document(s)”).

B. CLARIFICATION OF TERMS

1. Firms or individuals that submit a proposal for award of a contract (“Contract”) are referred to as

vendors (“Vendors”) in this document. The Vendor that is awarded the Contract is herein

referred to as the (“Successful Vendor”).

C. QUESTIONS AND INQUIRES

1. Questions must be addressed in writing to the Worcester County Procurement Officer at

nrice@co.worcester.md.us.

2. The last date to submit questions for clarification will be noon on Monday, November 21, 2022.

3. Addenda are posted on the County website at https://www.co.worcester.md.us/ under County

Info: Bid Board: at https://www.co.worcester.md.us/commissioners/bids at least five calendar

days before proposal opening.

4. It is the Vendors responsibility to make sure all addenda are acknowledged in their proposal.

Failure to do so could result in the proposal being disqualified.

D. FILLING OUT PROPOSAL DOCUMENTS

1. Use only forms supplied by the County.

2. One unbound original and five bound copies of the proposal form and any required attachments

must be submitted in the solicitation and can be submitted in the same envelope unless otherwise

instructed.

3. Proposal Documents should be compiled as follows: (1) Cover letter, (2) Form of Proposal, (3)

References, (4) Exceptions Document and Signed addenda, if necessary (5) Individual Principal

Document, (6) Vendor’s Affidavit of Qualification to Bid, and (7) Non-Collusive Affidavit

4. Where so indicated by the make-up of the Proposal Documents, sums will be expressed in both

words and figures, and in the case of a discrepancy between the two, the amount written in words

will govern. In the event there is a discrepancy between the unit price and the extended totals, the

unit prices will govern.

5. Any interlineation, alteration, or erasure will be initialed by the signer of the Proposal

Documents.

6. Each copy of the Proposal Documents will be signed by the person(s) legally authorized to bind

the Vendor to a contract, using the legal name of the signer. Proposal Documents submitted by

an agent will have a current Power of Attorney attached certifying the agent’s authority to bind

the Vendor.

7. Vendor will supply all information and submittals required by the Proposal Documents to

constitute a proper and responsible completed Proposal Document package.

8. Any ambiguity in the Proposal Documents as a result of omission, error, lack of clarity or non-

compliance by the Vendor with specifications, instructions, and/or all conditions of bidding will

be construed in the light most favorable to the County.

E. SUBMISSION OF PROPOSAL DOCUMENTS

1. All copies of the Proposal Documents and any other documents required to be submitted with the

Proposal Documents will be enclosed in a sealed envelope. The envelope will be addressed to the

Worcester County Commissioners and will be identified with the project name:

COMPREHENSIVE PLAN UPDATE: PUBLIC ENGAGEMENT PROGRAM and the

Vendor’s name and address. If the Proposal Documents are sent by mail, the sealed envelope will

be enclosed in a separate mailing envelope with the notation “SEALED PROPOSAL

DOCUMENTS ENCLOSED” on the face thereof.

2. Proposals must be mailed or hand carried to the Worcester County Administration Office, 1

West Market Street, Room 1103, Snow Hill, MD 21863, in order to be received prior to the

announced proposal deadline. Proposals received after said time or delivered to the wrong

location will be returned to the Vendor unopened.

3. Proposals are due and will be opened at the time listed on the front of this Proposal

Document.

4. If you are delivering a proposal in person please keep in mind to allow time to get through

security and into the Administration Office. It is fully the responsibility of the Vendor to ensure

that the proposal is received on time.

5. The County will not speculate as to reasonableness of the postmark, nor comment on the apparent

failure of a public carrier to have made prompt delivery of the proposal.

6. Vendors, or their authorized agents, are expected to fully inform themselves as to the conditions,

requirements, and specifications before submitting Proposal Documents; failure to do so will be

at the Vendor’s own risk.

7. A fully executed Affidavit of Qualification to Bid will be attached to each Proposal Document.

8. Minority vendors are encouraged to participate.

9. All Vendor submitted Proposal Documents will be valid for a minimum of sixty days from the

date of Proposal Document opening.

10. Electronically mailed proposals are not considered sealed proposals and will not be accepted.

F. OPENING OF PROPOSALS

1. Proposal Documents received on time will be opened publicly and Vendor’s names and total

costs will be read aloud for the record.

2. The Contract will be awarded or all Proposal Documents will be rejected within sixty days from

the date of the Proposal Document opening.

G. ACCEPTANCE OR REJECTION OF PROPOSALS

1. Unless otherwise specified, the Contract will be awarded to the most responsible and responsive

Vendor complying with the provisions of the Proposal Documents, provided the proposal does

not exceed the funds available, and it is in the best interest of the County to accept it. The County

reserves the right to reject the Proposal Documents of any Vendor who has previously failed to

perform properly in any way or complete on time contracts of a similar nature; or a Proposal

Document from a Vendor who, investigation shows, is not in a position to perform the Contract;

or Proposal Documents from any person, firm, or corporation which is in arrears or in default to

the County for any debt or contract.

2. Completed Proposal Documents from Vendors debarred from doing business with the State of

Maryland or the Federal Government will not be accepted.

Proposal Solicitation ? Comprehensive Plan Update - Public Engagement Program

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