Proposal SIMS Memorial Park HC-02-10-26A rev 0

Agency:	Columbia County School District
State:	Georgia
Type of Government:	State & Local
Posted Date:	Jan 22, 2026
Due Date:	Feb 10, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Columbia County School District

PURCHASING DEPARTMENT

4781 Hereford farm Road, Evans, GA 30809

Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net

NOTICE TO BIDDERS

MEMORIAL PARK INSTALL AT STALLING

ISLAND MIDDLE SCHOOL (SIMS)

NUMBER HC-02-10-26A

The Columbia County School District (CCSD) is accepting sealed proposals as specified in

the attached request for proposal (RFP). Bids will be received at the office of Mr. Hudson E.

Chandler, Purchasing Supervisor, Columbia County School District, Business Department,

4781 Hereford Farm Road, Evans, GA 30809.

Mandatory Pre-Bid site review: January 28, 2026

starting @ 10:00am Stallings Island Middle School,

3830 Blackstone Camp Rd., Martinez GA 30907

Bid Due: February 10, 2026 @ 2:00pm at CCBOE

Business Department, 4781 Hereford Farm Road,

Evans, GA 30809

BIDS SHALL BE PLAINLY MARKED

IFB FOR: SIMS Memorial Park Install

REQUEST FOR PROPOSAL NUMBER: HC-02-10-26A

DUE BEFORE: February 10, 2026 @ 2:00 p.m.

Any bid received later than the specified date and time, whether delivered in person or

mailed, may be disqualified.

The CCSD reserves the right to reject any or all proposals and to accept any bid deemed

most advantageous to the Columbia County School District and to waive any informalities in

bidding.

Hudson E. Chandler

Purchasing Supervisor

PROPOSAL CERTIFICATION & ACCEPTANCE FORM

Project Name:

SIMS Memorial Park Install

REQUEST FOR PROPOSAL

NO. HC-02-10-26A

Refer ALL Inquiries to:

Commodity: SIMS Memorial Park Install

Columbia County School District

4781 Hereford Farm Road

Evans, GA 30809

ATTN: Hudson Chandler, Purchasing Supervisor

Contract Type: Fixed Price

FOR CCBOE USE ONLY

Telephone:

Facsimile:

E-Mail:

706- 541- 2723

Ext. 5108

706- 855-3843

Hudson.Chandler@ccboe.net

Contract Number:

(See page 2 for mailing instructions.)

NOTICE TO BIDDERS

Proposals are due no later than 2:00 p.m., February 10, 2026.

Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not submitted with

this form.

EXECUTION

In compliance with this Request for Proposal, and subject to all the terms and conditions herein, the undersigned offers and agrees to

furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and within the time

specified herein. I certify that this Offer is made without prior understanding, agreement, or connection with any firm, corporation, or

person submitting a Proposal for the same purpose, and is in all respects fair and without collusion or fraud. Under penalty of perjury,

the undersigned Offeror certifies that, to the best of its knowledge and belief: (1) the prices in this Proposal have been arrived at

independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any

matter relating to such prices with any other Offeror, or to any competitor or with any officers, agents or employees of the CCBOE; and

(2) unless otherwise required by Federal or Georgia Law, the prices which have been offered in this Proposal have not been knowingly

disclosed by the Offeror and will not be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or

to any other competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or

corporation to submit or not submit a Proposal for the purpose of restricting competition.

Failure to execute/sign Proposal prior to submittal may render the Proposal invalid. Late Proposals may not be

accepted.

OFFICIAL BUSINESS NAME,

COMPANY NAME, TRADE NAME:

STREET ADDRESS:

FEDERAL ID OR SOCIAL SECURITY NO:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL. NO

(800)

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

WEB ADDRESS:

E-MAIL:

Offer valid for 45 days from Request for Proposal due date unless otherwise stated here: ____ days

TYPE BUSINESS

Check one or more where applicable:

Minority-Owned Business (at least 51% owned and controlled by minority group members)

Woman-Owned Business (at least 51% owned and controlled by women)

Small Business

ACCEPTANCE OF OFFER

If any or all parts of this Proposal are accepted, an authorized representative of the CCBOE shall affix their signature hereto and this

document and any other special terms and conditions, scopes of work, specifications, and any Columbia County Board of Education

Contract conditions applicable to this Request For Proposal shall then constitute the entire written contract agreement between the

parties (“Contract”). This Contract supersedes all prior written or oral agreements and there are no other promises or conditions in any

other agreement, whether written or oral, having effect on this Contract. A copy of this acceptance will be forwarded to the successful

Offeror and a CCBOE Purchase Order and/or General Contract For Services will issued as a release against this Contract.

FOR CCBOE USE ONLY

Offer accepted and contract awarded this ____ day of _____________________, 20_____,

By ___________________________________________________________ (Authorized contracting representative of CCBOE).

MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Bid document and any

required RFB documents with your Proposal. This is a formal sealed RFB. Seal, address envelope and identify the Request For

Proposal number on the outside of the package as shown below: It is the responsibility of the Offeror to have all required RFB

documents received by CCSD on or before the specified due date and time. INCLUDE ONE ORIGINAL BID RESPONSE AND ONE

COPY.

Columbia County School District

Business Department

4781 Hereford Farm Road

Evans, GA 30809

Attention: Hudson Chandler, Purchasing Supervisor

Project:

RFP:

Final review:

SIMS Memorial Park Install

HC-02-10-26A

February 10, 2026 @ 2:00 p.m.

Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, Georgia 30809

(CCSD) is soliciting a proposal request for install of a Memorial park at Stalling Island

Middle school (SIMS) under Proposal Request (RFP) HC-02-10-26A.

• Mandatory Pre-bid site review meeting January 28, 2026 starting 10:00 a.m., at

Stallings Island Middle School 3830 Blackstone Camp Rd, Martinez, GA 30907

• Bids are due no-later-than February 10, 2026 at 2:00 p.m. CCSD Office, 4781

Hereford Farm Road, Evans, GA 30809.

The Columbia County School District will accept bids sent by email. Bidders are to

consider emailed bids not received by Hudson.Chandler@CCBOE.net, until responding

email accepting receipt. Email greater than 18 megabytes exceed our size limit and

cannot be received. Electronic Signatures will be accepted on bids.

Proposal shall include all material, labor and permits to install the Memorial Park.

Scope of Work

Jobsite

Estimated working area is approximately 100' x 75'

Exterior Grounds

Landscaping will consist of up to three pallets of Bermuda sod. Sprinklers system with up

to 12 heads to include planter boxes. Repairs as necessary to existing system.

• Planters will have drains in them

• 2- column/gutter outlets on existing building will be re-routed in underground pipe

with pop up or like to move the water discharge to not flow over or through

memorial park

Concrete Flatwork

• 4' sidewalks, approximately 345 sq. ft to match existing walkways

Foundation/Park Slab

The Planters consist of Standard CMU blocks with a brick face on all sides

Contractor discretion on footing design and technique

• Planters will be faced with brick with a rowlock on top, 2 courses of brick will be

installed inside of the planter below the rowlock. The height of the planters will be

20-24" high

• Standard Mortar is included

Columbia County School District

SIMS Memorial Park

HC-02-10-26A

Slab will be stamped and stained to resemble seamless natural stone

• Control joints to be applied as needed and may be cut into 16" squares to resemble

tile

• A brick rowlock to be around park slab, Brick sides will finish at final grade to give

appearance of a slab on grade

Seating Tables are not part of the bid

Electrical

• Electrical will be provided from existing buildings closest available access to a circuit

that meets the criteria for park lighting.

• 4 lamp posts will be provided and installed. Please allow $4,000.00 in your proposal

for lights only.

Scoring Matrix Weighting

Proposals will be evaluated utilizing the following categories and weights:

30% Price

25% Years of experience

25% Responsiveness in clearly stating and understanding the scope of work and in

meeting the requirements of the request

20% Quality of proposal response

Additional Requirements

All damage to school property or vehicles, and injury to anyone on school grounds must be

reported immediately to the Cliff Sanders. NO EXCEPTIONS! Damage to CCSD property

(e.g., Sprinkler heads, broken or cracked windows, sports tracks, signage, fences, gates,

etc.) will be repaired and paid by CCSD and then deducted from the successful bidder’s

invoice amount. Damage to private property will be repaired and paid by the successful

bidder. Such repair will be coordinated between the successful bidder and Cliff Sanders.

All bidders are being provided the same time and opportunity to request any additional

information or clarification concerning this bid in advance of the specified bid due date

and time. Therefore, failure to seek such information or clarification prior to the bid

closing shall all be deemed to have been fully asked and answered in advance of the bid

closing. All questions or request for information relating to this solicitation shall be

directed to Hudson.Chandler@CCSD.net.

By submitting a proposal, the Bidder certifies that, to the best of its knowledge and belief:

(1) the prices in this proposal have been arrived at independently without collusion,

consultation, communication, or agreement, for the purposes of restricting competition,

as to any matter relating to such prices with any other Bidder, or to any competitor or with

any officers, agents or employees of the CCSD; and (2) unless otherwise required by

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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