Proposal Request - Tree Pruning Service

Agency: City of Benicia
State: California
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Jul 10, 2019
Due Date: Aug 5, 2019
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Proposal Request - Tree Pruning Service Tuesday, July 9, 2019 at 5:00 PM
to Monday, August 5, 2019 at 5:00 PM

Proposal Request - Tree Pruning Service .pdf

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Proposal Request
For service under $50,000
Tree Pruning Services
July 9, 2019
GENERAL INFORMATION
Purpose:
The City of Benicia Public Works Department is requesting proposals from
qualified companies for tree pruning service during fiscal year 2019-2020.
The selected proposer will enter into a Contract (see attached Purchase Order)
to perform all services outlined in the attached “Scope of Work.” The Contract
may be renewed for two additional fiscal years (for a maximum of three total
fiscal years) based on mutual agreement by the City and Consultant.
Job Sites:
Water Treatment Plant, 100 Water Way, Benicia (WTP)
Wastewater Treatment Plant, 614 East 5th Street, Benicia (WWTP)
Contacts:
Water Treatment Plant
Ventura Albor, WTP Supervisor
Phone: (707) 746-4393
Email: valbor@ci.benicia.ca.us
Wastewater Treatment Plant
Jeff Gregory, WWTP Superintendent
Phone: (707) 746-4336
Email: jgregory@ci.benicia.ca.us
Site Visits:
A mandatory job walk is scheduled for July 29, 2019 at 1:00 PM at the WTP
and the walkthrough at the WWTP will be held immediately following.
Due Date:
Proposals are due by August 5, 2019 at 5:00 p.m. Proposals can be mailed,
or hand delivered to 100 Water Way, Benicia, CA 94510.
Proposal:
Proposals shall include the following information:
1. Approach to Work/Work Plan: Describe how your firm will undertake the
completion of the tasks listed under the “Scope of Work” and include a
proposed schedule.
2. Organization: Provide a description of your organization including the day-
to-day contact person for this service.
3. Qualifications: List any credentials, licenses, or other qualifications that your
firm holds enabling your firm to perform this work. Provide proof that your
firm is bonded.
4. References: Provide up to three client references for similar work. Provide
the name of the contact person, title, telephone number, and brief description
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of work performed for each reference.
5. Cost Proposal: The Cost Proposal shall be submitted on the form included in
this package and submitted in a separate sealed envelope from the Proposal.
Selection:
If the City awards an Agreement, it will, in its sole discretion, select the
proposer whose Proposal and qualifications best meet the City’s needs and
requirements. The City will give consideration to:
1. The ability, capacity, and skill of the proposer and its subconsultant
team to perform the contract and effectuate the Services;
2. The type of Services needed by the City in light of the nature of the
project(s) and budgetary issues;
3. The ability of the proposer to effectuate the Services within the time
specified, without delay;
4. The character, integrity, reputation, judgment, experience, and
efficiency of the proposer and its subconsultants;
5. Whether the proposer has satisfactorily performed similar Services on
similar projects in occupied facilities;
6. Cost Proposal (in a separate sealed envelope);
7. Any other factor the City deems relevant, in the City’s sole discretion.
The cost, while not determinative, may be considered in the selection process.
The price should include all costs related to labor, material, transportation
charges, and taxes.
Practices:
All work must be performed in compliance with all applicable State and
Federal laws; and current industry safety standards.
License:
Consultant shall maintain in effect a current City of Benicia Business License,
with proof submitted with the proposal. The services listed in the scope of
work must be provided by certified/licensed arborists, proof of
licensure/certification must be submitted with proposal.
Conditions:
Standard
Agreement:
The City reserves the right to cancel or reject all or a portion(s) of the Proposal
Request without notice. Further, the City makes no representations that any
agreement will be awarded to any organization submitting a proposal. The City
reserves the right to reject any and all proposals submitted in response to this
request. Any changes to the proposal requirements will be made by written
addendum.
A sample Purchase Order is provided as Annex A for the proposer’s review and
comment. If a proposer wishes to take exception to any of the terms and
conditions contained in the agreement, these should be identified specifically,
otherwise selected the proposer agrees to enter into the agreement as it is
written.
Insurance:
The Successful proposer shall take out and maintain insurance as required by
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the Purchase Order included in Annex A.
SCOPE OF WORK
The items listed in the table below outline the work to be performed in this “Proposal Request.
It is the responsibility of the Consultant to schedule the tasks per the frequency request; and
periodically inspect the performance of its work crew.
WATER TREATMENT PLANT
ITEM #
1
2
3
4
5
6
7
8
9
TASK DESCRIPTION
Prune (14) oak & (4) eucalyptus trees at Cordelia Pump Station
Prune (14) trees along the entrance of driveway up to the gate of the WTP
Prune (6) trees along the entry curve of the WTP
Prune (7) trees around waste containment tanks
Prune (16) trees within road peninsula
Prune (10) trees at the backwash tanks, and 3 ornamentals at WTP
Operations Building
Prune (25) trees at backwash pump #3 amphitheater
Prune (1) tree adjacent to lagoon #2 and (3) low profile pines
Cut, delimb, remove and grind the stump of (3) fallen trees.
WASTEWATER TREATMENT PLANT
ITEM #
1
2
3
4
TASK DESCRIPTION
Prune (crown and clean) - All trees inside and around the WWTP property
annually as needed
Clearance pruning (buildings, lights, fences, sidewalks, streets) All trees
annually as needed
Crown reduction (10%) All trees annually as needed
Remove and stump grind - Italian stone pine, fig, and oak in designated area
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COST PROPOSAL
All costs must be submitted on this form and then put in a separate sealed envelope from the
Proposal. Type or print legibly. The proposer must submit a price for all items on the Cost
Proposal. Prices shall be held firm for a period of 90 days.
Cost Proposal for Tree Pruning Services
FY 2019-2020
WATER TREATMENT PLANT
Item
No.
1
2
3
4
5
6
7
8
9
Description
Prune (14) oak & (4) eucalyptus trees at Cordelia Pump
Station
Prune (14) trees along the entrance of driveway up to the
gate of the WTP
Prune (6) trees along the entry curve of the WTP
Prune (7) trees around waste containment tanks
Prune (16) trees within road peninsula
Prune (10) trees at the backwash tanks, and 3 ornamentals
at WTP Operations Building
Prune (25) trees at backwash pump #3 amphitheater
Prune (1) tree adjacent to lagoon #2 and (3) low profile
pines.
Cut, delimb, remove and grind the stump of (3) fallen trees.
TOTAL PRICE
Unit Price
Cost
Extension
WASTEWATER TREATMENT PLANT
Item
No.
1
2
3
4
Description
Prune (crown and clean) - All trees inside and around the
WWTP property annually as needed
Clearance pruning (buildings, lights, fences, sidewalks,
streets) All trees annually as needed
Crown reduction (10%) All trees annually as needed
Remove and stump grind - Italian stone pine, fig, and oak
in designated area
TOTAL PRICE
Unit Price
Cost
Extension
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Consultant Name
Address
City, State, Zip Code
Primary Contact
E-mail Address
Telephone Number
Signature
Printed Name
Date
City of Benicia version 05/09/2019
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