Proposal Request - On Call Tree Service Work, Two Year Contract

Agency: City of Benicia
State: California
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Jun 18, 2019
Due Date: Aug 1, 2019
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Proposal Request - On Call Tree Service Work, Two Year Contract Tuesday, June 18, 2019
to Thursday, August 1, 2019 at 3:00 PM

Proposal_Request_-_On_Call_Tree_Maintenance.pdf

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REQUEST FOR PROPOSAL
ON CALL TREE SERVICE WORK, TWO YEAR CONTRACT
June 18, 2019
Important Dates:
Proposal Due Date: August 1, 2019
Selection Interviews: August 22, 2019
Award of Agreement: September 17, 2019
Project Agreement Start Date: October 1, 2019
Contact:
Theron Jones, Parks Supervisor
Parks & Community Services Department
250 East L Street
Benicia, CA 94510
Phone: (707) 746-4285
Fax: (707) 747-8118
Email: tjones@ci.benicia.ca.us
TABLE OF CONTENTS
I.
INTRODUCTION ......................................................................................3
BACKGROUND .........................................................................................................................3
PURPOSE OF THE REQUEST...................................................................................................3
II. SCOPE OF SERVICES .............................................................................3
III. PROPOSAL FORMAT .............................................................................4
APPROACH. ...............................................................................................................................4
DESCRIPTION OF ORGANIZATION, MANAGEMENT AND TEAM MEMBERS..............4
ORGANIZATION QUALIFICATIONS. ....................................................................................4
SCOPE OF WORK. .....................................................................................................................4
PROPOSED PROJECT SCHEDULE..........................................................................................4
PROPOSED BUDGET. ...............................................................................................................4
REFERENCES, RELATED EXPERIENCE AND EXAMPLES OF WORK .............................5
IV. SELECTION PROCESS ...........................................................................5
QUALIFICATIONS. ...................................................................................................................5
SELECTION CRITERIA.............................................................................................................5
1. Ability of the Lead Consultant to Design an Approach and Work Plan to Meet the
Project Requirements.............................................................................................................. 5
2. Ability of the Proposer to Carry Out and Manage the Proposed Project. ................... 5
3. Capabilities of the Consultant Organization and/or Team. ......................................... 6
4. Current Workload of the Consultant Organization and/or Team. ............................... 6
5. The Proposer and/or Team’s Proximity to the Project ................................................ 6
6. Willingness to Comply with the Proposed Agreement Terms....................................... 6
7. Cost of Proposal. .......................................................................................................... 6
V. SELECTION SCORING...........................................................................7
SELECTION CRITERIA.............................................................................................................7
VI. PROPOSAL DUE DATE, DELIVERY AND AWARD.........................7
PROPOSED SELECTION AND PROJECT SCHEDULE..........................................................7
DELIVERY..................................................................................................................................8
AWARD OF CONTRACT. .........................................................................................................8
VII. CONDITIONS OF REQUEST .................................................................8
GENERAL CONDITIONS..........................................................................................................8
LIABILITY OF COSTS AND RESPONSIBILITY. ...................................................................9
VALIDITY. .................................................................................................................................9
STANDARD AGREEMENT. ...................................................................................................10
PERMITS AND LICENSES......................................................................................................10
ORAL AND WRITTEN EXPLANATIONS. ............................................................................10
PROPOSER’S REPRESENTATIVE. .......................................................................................10
RESTRICTIONS OR CONDITIONS BASED ON FUNDING OF PROJECT. ........................10
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INSURANCE. ............................................................................................................................10
VIII. AVAILABILITY OF DOCUMENTS ....................................................11
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I. INTRODUCTION
The City of Benicia (“City”) is requesting proposals from qualified organizations to assist the
City in the management of City trees through a two year contract for on call Tree Service
Work, beginning October 1, 2019 and ending on September 30, 2021.
BACKGROUND.
The City of Benicia is a general law city located in Solano County. The City is requesting
contract support from a California licensed tree service contractor with a minimum of five years’
experience. All work is to be performed under the direct supervision of an arborist certified by
the International Society of Arboriculture (ISA) and completed in compliance with ANSI A300
and Z133.1 standards.
PURPOSE OF THE REQUEST.
The City desires to obtain the services of an outside organization to help the City by
performing as needed on call tree maintenance, removal, and planting services.
The selected organization will provide the full range of services including tree maintenance,
removal, and planting services along roadsides, in street medians, in parks, and in building
landscapes within the City of Benicia.
II. SCOPE OF SERVICES
Attached, as Appendix A, is a list of major work tasks that should be accomplished as part of
the scope of work. The proposer is asked to define the approach and the specific scope of work
and methodology to achieve the objectives presented in this Request for Proposal (“RFP”). The
proposer should include a refined scope of work by developing a detailed description of all
project tasks, both those suggested in this RFP and any changes, additions or recommendations
proposed.
Deliverables.
Two copies of administrative draft reports are required upon completion of each major part
of the project. Following approval by the staff, two copies of each final report are required.
One unbound copy of each final document and a computer disk containing all final
documents and all information are to be provided. At the outset of the agreement, the consultant
will submit a description of the software to be used in preparation of the reports and graphics.
The City currently uses Word for word processing and Excel for spreadsheets and graphs.
Unless pre-approved by City, the final documents shall be provided in Microsoft Word and
Microsoft Excel at a minimum.
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III. PROPOSAL FORMAT
All proposals shall include the following minimum information:
APPROACH.
A short discussion of the intended approach to the project that demonstrates the proposer’s
understanding of the issues and tasks and the proposer’s ability to address them.
DESCRIPTION OF ORGANIZATION, MANAGEMENT AND TEAM MEMBERS.
A description of the team/consultant organization, and a work plan that identifies the
personnel to be assigned to each task. The organization description should clearly identify who
will be the project manager and the day-to-day contact person for the job.
ORGANIZATION QUALIFICATIONS.
Provide an outline of the organization qualifications indicating relevant background
experience and capabilities for this work. A list of major projects, both ongoing and planned, to
which the organization is committed during the time frame of this project should also be
provided. Include the staff resources devoted to those projects and the status of the projects.
SCOPE OF WORK.
The proposal should contain a description of each work task with an explanation of how the
proposer plans to approach the tasks and the steps that will be taken to complete the task
including analytical methods and tools. Proposers must demonstrate that they understand the
magnitude and importance of each individual task. Tasks should be organized into phases
constituting measurable deliverables.
PROPOSED PROJECT SCHEDULE.
Time is of the essence for this agreement. The proposal shall include a schedule to
undertake the work program. The project is anticipated to start by October 1, 2019 and be
completed by September 30, 2021. The City, upon mutual agreement, may extend the
agreement by one-year up to three times following completion of the initial two-year contract
term.
PROPOSED BUDGET.
Indicate the costs and hours for the total project, on a task-by-task basis per the bid schedule
included in Appendix D. Prices quoted must be binding for a minimum of the life of contract.
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RFP Non-Design Professional
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