Proposal for Fifty-Two (52) Stryker Stair Chairs-Pro with Optional Maintenance Service Contract

Agency: Navajo Nation
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date: Jun 28, 2021
Due Date: Aug 10, 2021
Solicitation No: BID No. 21-06-2507LE
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Proposal for Fifty-Two (52) Stryker Stair Chairs-Pro with Optional Maintenance Service Contract
Navajo Nation Division of Public Safety
BID No. 21-06-2507LE

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REQUEST FOR PROPOSALS
BID NO. 21-06-2507LE
PROPOSAL DUE DATE
DESCRIPTION
CONTACT PERSON
RETURN ALL RESPONSES TO
DELIVER TO (PHYSICAL)
MAIL TO
: August 10, 2021
: FIFTY-TWO (52) STRYKER STAIR CHAIRS-PRO WITH
OPTIONAL MAINTENANCE SERVICE CONTRACT
: Mr. Chris Kescoli
DEPARTMENT OF EMERGENCY MEDICAL SERVICE
DIVISION OF PUBLIC SAFETY
TELEPHONE NO. (928) 871-6410
ckescoli@navajo-nsn.gov
:
: THE NAVAJO NATION
PURCHASING SECTION
OFFICE OF THE CONTROLLER
1st Floor, Administration Building #1
WINDOW ROCK, ARIZONA 86515
ATTN: Ms. Lorita Etsitty, Buyer
TELEPHONE NO. (928) 871-6316
*NOTE: THE BID NUMBER AND THE VENDOR MUST BE
INDICATED ON THE OUTSIDE OF THE PACKAGE.
: THE NAVAJO NATION
PURCHASING SECTION
OFFICE OF THE CONTROLLER
POST OFFICE BOX 9000
WINDOW ROCK, ARIZONA 86515
ATTN: Ms. Lorita Etsitty, Buyer
TELEPHONE NO. (928) 871-6316
*NOTE: THE BID NUMBER AND THE VENDOR MUST BE
INDICATED ON THE OUTSIDE OF THE PACKAGE.
1
SECTION I
INFORMATION ONLY NO RESPONSE TO THIS SECTION IS REQUIRED
A. ISSUING OFFICE: This Request for Proposals (RFP) is issued by the Purchasing Services Department of the
Navajo Nation, P.O. Box 9000, Window Rock, Arizona 86515
B. PURPOSE: This RFP provides prospective respondents with sufficient information to enable them to prepare
and submit proposals for consideration.
C. SCOPE: This RFP contains the instructions governing the proposals to be submitted and material to be included
therein; mandatory requirements which must be met to be eligible for consideration; and other requirements to
be met by each proposal.
D. SCHEDULE OF ACTIVITIES:
DEADLINE:
1. Public Advertisement
July 15, 22, 29, 2021
2. Prospective respondent’s inquiry deadline
(No questions accepted after this date) Inquiries
and questions will be answered at any time prior to
this date. Questions to this RFP may be verbal, in
writing or email.
July 29, 2021 at 5:00 pm
3. Due date for proposal
August 10, 2021 at 5:00 pm
4. Opening of proposals and evaluation
August 12, 2021
5. Award date for contract
August 16, 2021
E. INQUIRIES: Prospective respondents may make telephone, written or email inquiries concerning this RFP to
obtain clarification of requirements. Email inquiries may be emailed to ckescoli@navajo-nsn.gov. No inquiries
will be accepted after the inquiry deadline listed in Section D. Mailed inquiries are to be addressed to:
THE NAVAJO NATION
PURCHASING SERVICES DEPARTMENT
POST OFFICE BOX 9000
WINDOW ROCK, ARIZONA 86515
ATTN: Ms. Lorita Etsitty, Buyer
TELEPHONE (928) 871-6316
Note: Please mark on the outside of the envelope or subject line of email EMS Stryker Stair Chair-Pro Inquiry.
F. ADDENDUM OF SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event that it becomes
necessary to revise any part of this RFP, an addendum will be issued.
G. PROPOSALS SUBMISSION: Bidders who are mailing their proposals should allow sufficient time for mail
delivery to ensure receipt by the time specified. It is recommended they be sent by certified/priority mail with
tracking to the physical address indicated on the cover sheet of this RFP.
2
H. TWO (2) COPIES OF PROPOSALS ARE REQUIRED: (including the original) and should be delivered in a
sealed envelope; also include the name and address of the individual or firm submitting the proposal.
I. LATE RECEIPT OF PROPOSALS: Late proposals will not be accepted. It is the responsibility of the bidder to
ensure the proposal arrives in the Purchasing Section of the Office of the Controller prior to the date and time
specified.
J. REJECTION OF PROPOSALS: The Purchasing Section reserves the right to reject any or all proposals and to
waive informalities and minor irregularities in proposals received.
K. PROPRIETARY INFORMATION: Any restriction on the use of data contained within any proposals must be
clearly stated in the proposal itself. Proprietary information submitted in response to this RFP will be handled in
accordance with applicable purchasing procedures. Each and every page of the proprietary material must be
labeled or identified with the word “proprietary”.
L. RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this RFP shall become the property of
the Navajo Nation and will not be returned to the bidder. Responses received will be retained in file and may be
reviewed by any person after final selection has been made, subject to Paragraph K above. The Purchasing
Section has the right to use any or all system ideas presented in reply to this RFP, subject to limitations outlined
in paragraph K above. Disqualification or non-selection of a bidder or bid does not eliminate this right.
M. INCURRING COSTS: The Navajo Nation Purchasing Section is not liable for any cost incurred by the bidders
prior to issuance of an agreement, contract and/or purchase order.
N. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful bidder will become
contractual obligations if acquisition action ensues. Failure of the successful bidder to accept these obligations
in a professional service contract, purchase order, delivery order or similar acquisition instrument may result in
cancellation of the award and such bidder may be removed from future solicitations. The Navajo Nation
Purchasing Section reserves the right to pursue appropriate legal action in the above set of circumstances.
O. EVALUATION PROCEDURES AND CRITERIA:
1. General Procedures:
a. An ad hoc committee will judge the merit proposals received in accordance with the criteria defined
herein.
b. Failure of a bidder to provide any information requested in this RFP may result in disqualification of the
proposal. All proposals must be endorsed with the signature of a responsible official having the authority
to bind the offeror or to the execution of the proposal.
c. The sole objective of the ad hoc committee will be to select the bidder whose proposal is most
responsive to the Navajo Nation Purchasing Section. The specifications within this RFP represent the
minimum performance necessary for response. On the basis of the evaluation criteria established in this
RFP, the ad hoc committee will select and recommend the bidder who best meets this objective.
3
d. Evaluation Criteria: The following criteria will be used by the ad hoc committee in the selecting process
for contract award. The technical proposal factors will be rated on a scale of 5-100 with weight relations
as stated below:
Technical Proposal Factors:
Possible Points:
Device Specifications
35
Offeror’s meeting the minimum specifications and
requirements as listed in Section III herein
Warranty/Maintenance Service/Training
10
Offeror’s length of warranty, exclusions of warranty,
maintenance service contract options available after warranty expires
Qualifications of Firm
20
Offeror’s qualifications, including work on similar projects,
experience of personnel, how long firm has been producing and maintaining requested equipment
and/or EMS equipment.
Quality, Accuracy and Completeness of the Proposal
5
The quality, accuracy, and completeness of the Offerors
proposal in response to the RFP specifications and
requirements.
Cost
30
Price offered is responsive to the RFP requirements and
Instructions, and is realistic in respect to specifications
and requirements.
TOTAL: 100
P. STANDARD CONTRACT: The Navajo Nation reserves the right to incorporate standard contract provisions
into any contract negotiations as a result of a proposal submitted in response to this RFP.
Q. RETURN OF PROPOSALS: The Navajo Nation has no obligation to return any proposal received in response
to this RFP.
R. ALTERNATE PROPOSALS: Alternate proposals will not be accepted and will be deemed non-responsive.
S. GOVERNING LAW: This procurement and any agreement with offerors that may result shall be governed by
the laws of the Navajo Nation.
4
SECTION II
PROPOSAL FORMAT AND ORGANIZATION
A. NUMBER OF COPIES
Proposer shall provide two (2) identical copies of the proposal to the location specified for the submission of
proposals in Section I, Paragraph H, on or before the closing date and time for receipt of proposal.
B. PROPOSAL FORMAT
All proposals must be typewritten on standard 8.5 x 11 paper (larger paper is permissible for charts,
spreadsheets, etc.) and placed within a binder with tabs delineating each section, as necessary.
1. Proposal Organization
The proposal must be organized and indexed in the following format and must contain as minimum all list
items in the sequence indicated.
a. Table of Contents
b. Letter of Transmittal
c. Cost Proposal
d. Response to the Specifications request
e. Professional References (List of similar services provided by the Offeror to pre-hospital providers,
preferably organizations within 75-mile radius of the Navajo Nation within the last five (5) years)
f. Certifications/Licenses (i.e., manufacturer, ISO, Business), if any.
g. Credentials (W-9, Insurance)
h. Appendix (if needed)
Any proposal that does not adhere to these requirements may be deemed non-responsive and rejected on
that basis.
Proposer may attach other materials which they feel may improve the quality of their response. However,
the material should be included as items in the appendix.
2. Letter of Transmittal
Each proposal must be accompanied by a letter of transmittal. The letter of transmittal must:
a. Identify the submitting organization with a brief description;
b. Identify experience, capability and capacity
c. Identify the name and title of the person authorized to contractually obligate the organization;
d. Identify the name, title and telephone number of the person authorized to negotiate the contract
on behalf of the organization;
e. Identify the names, title and telephone numbers of person to be contacted for clarification;
f. Be signed by the person authorized to contractually obligate the organization; and
g. Acknowledge receipt of any and all amendments to the RFP.
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