Proposal for Facility Infrastructure and Systems Upgrade
| Agency: | Navajo Nation |
|---|---|
| State: | Arizona |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 30, 2025 |
| Due Date: | Nov 21, 2025 |
| Solicitation No: | BID No. 25-10-3902SB |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Navajo Nation Tuba City Juvenile Detention Center
BID No. 25-10-3902SB
Attachment Preview
Request for Proposal
Tuba City Juvenile Detention Center
Facility Infrastructure and Systems Upgrade
BID# 25-10-3902SB
Date: October 22, 2025
Project Title:
Tuba City Juvenile Detention Center is seeking proposals from qualified and experienced
contractors to provide comprehensive services and a five – year preventative maintenance
program for critical facility systems.
Proposal Due Date:
Friday November 21, 2025 @ 3:00pm MST
LATE PROPOSALS WILL NOT BE ACCEPTED
Proposal:
All interested and qualified parties are invited to review/respond to this Request for Proposal at
their discretion. All questions pertaining to the RFP as a respondent may contact Sammy
Manymules, Building Maintenance Supervisor at the Navajo Nation Department of Corrections-
Tuba City District. Phone: (928) 280 - 7369 or email: sammy.manymules@navajo-nsn.gov
There will be an on-site pre-bid meeting on November 14, 2025, at 8:00 am DST. All parties
responding to this bid are instructed to submit or send three (3) proposals to the following
address:
The Navajo Nation Department of Corrections – Tuba City District
Attention: Jennifer Babbitt, Corrections Lieutenant
240 S. Main Street (Building B)
P.O. Box 1899
Tuba City, AZ 86045
Responses to this bid shall be sent in a sealed envelope, including a return address, and clearly
marked on the outside of the envelope the following:
BID# 25-10-3902SB
Tuba City Juvenile Detention Center
Facility Infrastructure and Systems Upgrade
DO NOT OPEN-BID PROPOSAL
GENERAL INFORMATION AND GUIDELINES FOR THIS RFP
JUVENILE DETENTION CENTER -TUBA CITY DISTRICT
TUBA CITY, AZ (Facility Infrastructure and Systems Upgrade)
1. DESCRIPTION OF THE ORGANIZATION
The Tuba City Juvenile Detention Facility serves both male and female youth offenders,
providing secure housing, rehabilitation programs, and support services aimed at
promoting accountability, personal growth, and successful reintegration into the
community.
2. SCOPE OF THE CONTRACT
The Tuba City Juvenile Detention Center intends to enter into a professional services
contract with the (1) one responsible, qualified and independent General Contractor to
provide work as described.
3. RESPONDENT REQUIREMENTS
All respondents must have the capabilities listed herein, including sufficient detailed
information regarding experience and expertise in meeting the following requirements:
a. A qualified and experienced vendor with a consistent history of implementing
facility infrastructure upgrades and systems enhancements.
b. A resume & Statement of Qualifications
c. The Navajo Business Opportunity Act 5 NNC § 201, 205 will apply.
d. All workmanship and materials shall comply with applicable Safety Codes
(OSHA).
e. In detail provided how the company would accomplish the objectives described
in the scope of work.
f. Provide Resume & Credentials of Employees working on building.
4. SCOPE OF WORK
The Tuba City Juvenile Detention Center, is seeking a General Contractor that can
provide and conduct all the following services:
a. Water Heater System Upgrade to Boilers
i. Provide all necessary labor and materials to form and pour new
equipment pads using 3000 psi concrete, securely pinned and doweled
into existing concrete flooring.
ii. Provide labor and materials for removal and disposal of existing water
heater systems.
iii. Install new equipment and piping, ensure safe isolation and
disconnection of electrical, water, and gas piping. Perform modifications
of domestic water piping, gas piping for temperature water needs and
electrical connections to temperature systems.
iv. Furnish equipment, rigging labor and material for installation as detailed:
Provide and install new domestic water equipment as follows: two (2)
Parker Kelly Mach N’ Roll C1050 LP NURO boilers, two (2) 210 – gallon
125 psi vertical tanks, two (2) condensate neutralization kits, and 8” SS
double wall flue piping for each boiler.
v. Electrical and Minor Controls (between boilers) as detailed: Provide and
install new conduit and wire and required for electrical connection to
new boilers. Furnish and install Emergency Shut Down button at
doorways.
vi. Provide and install new domestic hot water and gas piping as detail: New
type L copper pipe and fittings for domestic water. New schedule 40
carbon steel pipe and fittings for gas piping. New domestic hot water
insulation to match existing. Modify existing pipe layout as required for
new equipment installation. Install of the new valves for manual boiler
isolation and unit switch over. Install back flow preventor. Make – up
water station for hydronic side boiler.
vii. Provide 5 – Year preventative maintenance on equipment, parts, and
labor.
b. 3” Backflow Preventor Installation
i. Provide and install one (1) new domestic water backflow preventer as
detailed: furnish equipment, rigging, labor and material for installation of
above equipment.
ii. Provide factory startup of above listed equipment.
iii. Provide 5 – Year Preventative Maintenance on equipment, parts and
labor.
c. AC – Gas Pack Units Service
i. Provide labor and equipment for providing an equipment service on 18
existing Gas Pack units.
ii. Service will include cleaning heating unit, check filters, change as needed,
verify refrigerant pressures, check propane line, check heating unit, check
coil cleaning and verify coil condition, check burner and heater flame,
Voltage and amp draw on compressor and condenser fan motors.
iii. Any repairs that are required will require estimate per repair.
iv. Provide a scissor lift for rooftop AC unit access; anticipated rental period
is approximately one week.
d. HVAC Duct Cleaning
i. Provide labor and equipment to clean the supply and return air ducts
throughout the juvenile facility.
ii. Any repairs that are required will require an estimate per repair.
iii. Provide a scissors lift for access to air ducts; anticipated rental period is
approximately one month.
e. Annual Generator Testing
i. Perform Annual Generator Testing
ii. Diagnostic testing only
iii. Any repairs that are required will require estimate per repair.
f. Upgrade Water Treatment Plant
i. Provide and install anti – scale system, four (4) each Oneflow scale
prevention device using no salt or chemical additives.
ii. Provide and install one (1) expansion tank.
iii. Provide one year warranty on parts, labor and equipment.
g. Roof top Access
i. Install from ground to rooftop 18 feet access ladder with modified a
secure mechanism with locking non – access, restricting entry to
authorized personnel only.
ii. Install and modify on rooftop access ladder, two (2) each 13’, one (1)
each 5’ access ladder, and eight (8) each 4’ access ladder.
5. REQUIREMENTS
The respondent will furnish all requested (required) information as specified in the RFP
(Section 4. Proposal Content and required information)
6. PROPOSAL CONTENT AND REQUIRED INFORMATION
Please utilize the outline described below with 3 copies.
a. Organization letter expressing your interest and a brief description of your
proposed services. (DO NOT reveal or make reference to the cost in this letter).
b. Costs are to be submitted in a separate sealed envelope. (Detailed breakdown
of costs: Materials, Labor, and other applicable costs: Navajo Nation Tax 6%).
c. Organization qualifications and project experience on the Navajo Nation. Include
project site(s), and site contact information.
d. Scope of Work.
e. Product Specification including cut sheets.
f. Design (detailed plans).
g. Schedule.
h. Copies of licenses, certifications, insurance certifications, and a Performance
Bond, Recent Revised 2018 W-9 form, Navajo Nation Debarment Forms, and
Navajo Nation Business License (Navajo Owned Business).
i. Compliance: Any proposal that do not adhere to this format and do not address
each specification, requirement, or scope of work as outlined, may be deemed
non-responsive and rejected on that basis.
7. EVALUATION PROCESS (Pre-qualifying process)
a. Evaluation Criteria
i. Qualifications and credentials in preforming the service sought (15
points)
ii. Work experience on the Navajo Nation. This includes the capabilities to
provide all requested services. (15 points)
iii. Resume or other description of qualifications of relevant experience (15
points)
iv. Scope of Work (15 points)
v. Proposal Packet Completeness (6 points)
1. Navajo Nation Debarment (1 points)
2. W-9 Form 2018 (1 points)
3. Certification (1 points)
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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