Proposal for Emergency Vehicle Service, Maintenance and Repairs ADDENDUM #1

Agency:	Navajo Nation
State:	Arizona
Type of Government:	State & Local
NAICS Category:	811111 - General Automotive Repair 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Nov 17, 2025
Due Date:	Dec 12, 2025
Solicitation No:	BID No. 25-10-3894SB
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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DIVISION OF PUBLIC SAFETY- NAVAJO NATION DEPARTMENT OF FIRE & RESCUE

EMERGENCY VEHICLE SERVICE, MAINTENANCE, AND REPAIRS

REQUEST FOR PROPOSAL

ADDENDUM BID NO: 25-10-3894SB

Date: November 10, 2025

Project Title: Navajo Nation Department of Fire & Rescue Service emergency vehicle service,

maintenance, and repairs.

Project Schedule:

Advertisement of RFP

Requests for Information Due Date:

Bid Due Date:

11/10/2025 – 12/12/2025

12/12/2025 @ 5 p.m. MST

Proposal:

All interested parties are invited to review and respond to this Request for Proposal at their

discretion. All questions pertaining to the contents of this RFP as a respondent can contact via

email John Williams, Fire Chief – NNDFRS/NDPS at johnwilliams@navajo-nsn.gov.

The proposals will be for Five Years, please ensure your proposals reflect that time frame

All parties responding to this bid are instructed to submit or send four (4) proposals (1 original and

3 copies) to the following address:

The Navajo Nation

Division of Finance – Purchasing

Attention: Sharon Belone, Buyer

Administration Building # 1

Window Rock Blvd.

Window Rock, Arizona 86515

All responses to this bid shall be sent in a sealed envelope, including a return address, and clearly

marked on the outside of the envelope, the following:

ADDENDUM BID NO: 25-10-3894SB

NAVAJO NATION DEPARTMENT OF FIRE & RESCUE

EMERGENCY VEHICLE SERVICE, MAINTENANCE, AND REPAIRS

DO NOT OPEN BID PROPOSAL

DESCRIPTION OF THE ORGANIZATION

The Navajo Nation Department of Fire & Rescue NNDFRS is a growing program

operating eight (8) fire stations located throughout the Navajo Nation in Arizona and

New Mexico. It is increasing its inventory of fire apparatus and emergency vehicles to

support fire rescue services on the Navajo Nation. Navajo Nation Fleet Management

is not available to additionally support the maintenance of the fire apparatus and

emergency vehicle fleet. NNDFRS is seeking qualified Contractors specializing in

maintenance in fire apparatus and emergency vehicles to provide service,

maintenance, and repairs services. NNDFRS will have in-service owned fire apparatus

and emergency vehicles serviced, maintained, and repaired in this Contract. NNDFRS

will add and delete apparatus/vehicles from inventory during the term of Contract.

II. SCOPE OF THE CONTRACT

The Navajo Nation intends to enter a professional services contract with one (1)

responsible, qualified, and independent Contractor to complete all work as described

in the attached scope of work.

III. RESPONDENT REQUIREMENTS

All respondents must have the capabilities listed herein, including sufficient detailed

information with regard, to experience and expertise in meeting the following

requirements:

1. A legitimate and credible vendor with a minimum of five (5) years’ experience and

history with providing the described services.

2. The Navajo Business Opportunity Act 5 NNC § 201, 205 will apply.

3. Federal requirements, if applicable.

IV. SCOPE OF WORK (See Attached)

V. REQUIREMENTS

The respondent will furnish all requested information as specified in the RFP.

VI. PROPOSAL CONTECT AND REQUIRED INFORMATION

Please utilize the outline described below with four (4) copies.

1. Organizational letter expressing your interest and a brief description of your

proposed services. Do not reveal or refer to the cost in this letter.

2. Organization qualifications and project experience. Include references.

3. Scope of Work.

4. Service Specifications (if any).

5. Copies of licenses, certifications, insurance certificates, and other relevant

documents.

6. Sub-contractor information, if applicable.

a. Sub-contractor work should not exceed certain percentage of the entire

project.

7. Costs to be submitted in a separate sealed envelope. Detailed breakdown of costs:

Material, Labor, and other applicable costs; 6% Navajo Nation Sales Tax.

8. Compliance: Any proposal that does not adhere to this format and does not address

each specification, requirement, or scope of work as outline, may be deemed non-

responsive and rejected on that basis.

VII. EVALUATION PROCESS (pre-qualifying process)

1. Evaluation Criteria

a. Qualifications, credentials, and minimum five (5) years’ work experience. This

includes the capabilities to provide all requested services. (20 Points)

b. Quality of service, ability, reliability, and warranty services. (30 Points)

c. Location and ability to facilitate/travel to locations on the Navajo Nation. (20

Points)

d. Navajo Preference. (5 Points)

e. Cost (Separate Sealed Envelope). (25 Points)

2. Applicable Federal Requirements.

3. The Navajo Nation Department of Fire & Rescue reserve the right to interview

respondents if deemed necessary due to tied scores or other legitimate matters.

a. This may entail a presentation from the respondent for clarification and/or

details on products or other requirements. The presentation will be,

presented at the respective sites (if necessary). It is NNDFRS intention to

award one (1) vendor to provide all services as specified.

VIII. TYPE OF CONTRACT

The Navajo Nation will utilize a standard Professional Services Contract for the

procurement of goods and services for this project.

IX. PERIOD OF PERFORMANCE

The period of performance will be determined and negotiated based on the schedule

proposed by the respondent and the contract implementation date.

X. TECHNICAL DIRECTION

The Navajo Nation Department of Fire & Rescue point of contact John Williams, Fire

Chief for all inquiries relating to the project and other matters. Questions and

responses will be, shared with all respondents. Chief Williams’ email address is:

johnwilliams@navajo-nsn.gov

XI. PAYMENT AND SUBMISSION OF INVOICES

The Navajo Nation Professional Services Contract will describe this section.

XII. RIGHTS

The Navajo Nation reserves the right to reject any all proposals, in whole or in part

based on the requirements set forth in this RFP.

XIII. AGREEMENT TERMS AND CONDITIONS

The Navajo Nation is not bound to enter a contract under the RFP and may issue a

subsequent RFP for the same services, and The Navajo Nation is a sovereign

government and all contracts entered into as a result for the RFP shall comply with the

Navajo Nation law, rules, and regulations, including the Navajo Preference in

Employment Act, and applicable federal law, rules, regulations. This procurement and

any RFP with respondents may result shall be, governed by the laws of the Navajo

Nation and applicable federal law. Nothing herein shall be, constructed as a waiver of

the Navajo Nation’s sovereign immunity. In addition, the Navajo Nation Business

Opportunity Act will apply to the RFP.

The Navajo Nation Professional Services Contract will provide all other legal and

contractual obligations, terms, and requirements of this project.

XIV. OTHER

SCOPE OF WORK

Navajo Nation Department of Fire & Rescue Service emergency vehicle service, maintenance,

and repairs.

The Navajo Nation Department of Fire & Rescue Service (FRS) is seeking a proposal for emergency

vehicle service, repair and maintenance services. This is including the engine, transmission,

chassis, fire pump, plumbing, emergency lights, sirens, electrical services, field services, and

towing. The services shall include mobile/emergency/service capability to each fire station located

throughout the Navajo Nation.

Fire Station Locations:

• Ojo Amarillo, NM

• Shiprock, NM

• Newcomb, NM

• Fort Defiance, AZ

Fire Station 22

Fire Station 20

Fire Station 21

Fire Station 12

• Window Rock, AZ

• Chinle, AZ

• Tuba City, AZ

• Twin Arrows, AZ

Fire Station 10

Fire Station 50

Fire Station 40

Fire Station 81

Vendors must guarantee the quoted prices for the period of October 1 through/and upon funds

availability. The FRS with the consent of the vendor shall have the option for end of the contract,

the same terms and conditions upon agreement of any price changes.

Vendor must have the ability to work collaboratively with FRS to meet the following key

components of the FRS emergency vehicle fleet maintenance program.

• Comprehensive and preventative service and maintenance schedule, and shall have means

to repair or replace all parts approved by FRS.

• Full utilization of standard warranty coverage, in accordance and compliance with original

equipment manufacturer (OEM) specifications, warranties, and recommendations.

• Provide service truck to support on-site inspection, service, maintenance, and repairs.

• Excellent customer service and responsiveness to maximize cost efficiencies, minimize

unscheduled repairs and down time.

• Timely service, maintenance, and repair services to correct deficiencies and return to in-

service status.

• Towing ability and field service capability.

• Test onboard fire pump and conduct complete preventative maintenance, service, and

repairs for fire pumps.

• Responsible for storage inside, temperature-controlled environment.

• Technical capabilities to perform the required services.

Vendor shall perform, furnish supervision, labor, tools, parts, and equipment to perform

diagnostic, inspection, service, repair, and maintenance services shall meet NPFA 1911, Standard

for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus,

current edition. In addition, shall be consistent with best practices, meet all federal, state, and

local standards, and follow manufacture’s recommendations, that include, but not limited to:

• Oil change/lube

• Tire rotation/repair/replacement

• Brake services/maintenance/repair (hydraulic/air)

• Suspension services/maintenance/repair

• Heat/AC services/maintenance/repair

• Electrical system services/maintenance/repair

• Chassis and frame service/maintenance/repair

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Proposal for Emergency Vehicle Service, Maintenance and Repairs ADDENDUM #1

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