Property Management Services, #26-AHFC-002, Alaska Addendum #1

Docusign Envelope ID: D445CC8F-D202-4047-9D18-E20D7A2FFFF8
REQUEST FOR PROPOSALS
Procurement per 15 AAC 150.300-490
Project Title: Property Management Services Section
RFP Number: 26-AHFC-002 1
Project Site: Alaska
Project Description: Alaska Housing Finance Corporation (AHFC) is requesting proposals from property
management companies experienced in providing affordable housing property management services
in Alaska as described in the Request for Proposals (RFP).
Procurement Officer: Marlon Dimatulac
Contact Info: Phone: (907) 330 - 8161 Fax: (907) 330-8217 Email: Submittals@ahfc.us
Anticipated Period of Performance - Begin thru End: The initial term of this Contract will be for two (2) years
with option to extend up to five (5) additional one-year periods at AHFC's sole discretion.
Funding Source: Corporate Federal
Estimated Amount of Proposed Contract:
Less than $100,000 $100,000 to $500,000 $500,000 or greater
Question Deadline and Submittal location:
DATE: March 10, 2026 PREVAILING TIME: 4:00 PM EMAIL: submittals@ahfc.us
Submittal Location and Deadline
(Offerors are responsible to assure delivery prior to deadline. Only proposals received prior to the following
date and time will be opened.)
DATE: March 20, 2026 PREVAILING TIME: 4:00 PM
DELIVER PROPOSALS VIA ONE OF THE FOLLOWING METHODS (and person, if named):
HAND DELIVER OR MAIL EMAIL:
Alaska Housing Finance Corporation Submittals@ahfc.us
4300 Boniface Parkway
Anchorage, Alaska 99504
Attention: Andrew Morton, Administrative Manager, Procurement
IMPORTANT NOTICE: If you downloaded this solicitation from the Corporation's Website, you must register with the planholders list
and to receive subsequent addenda. Failure to register may adversely affect your proposal. It is the Offeror's responsibility to ensure
that he/she has received all addenda affecting this RFP. To be registered, send email to submittals@ahfc.us or fax 907-330-8217
and provide the project name & number, company name & contact person, address, phone number & fax number. An electronic
version of the RFP may be obtained at AHFC's website https://www.ahfc.us/about-us/notices/requests-proposals
Minority and women-owned businesses are encouraged to submit proposals.
This RFP issued on behalf of the Alaska Housing Finance Corporation by:
Greg Rochon
Chief Procurement Officer

Table of Contents
Section 1. General Information & Notices
Section 2. Submittal Checklist
Section 3. Evaluation Criteria
Section 4. Scope of Services
Section 5. Attachments (If Box is checked below, attachments are included in this RFP)
HUD Form 5369-B - Instructions to Offerors (if federally funded)
HUD Form 5370-C -General Conditions for Non-Construction Contracts (if federally funded)
Proposal Form
Cost/Fee Proposal
Sample Contract
Other:
Notices
1. The Alaska Housing Finance Corporation is an equal opportunity employer.
2. Copies of sample contract documents are attached to this RFP.
3. Offerors are specifically advised that a contract shall not be in effect until a written agreement
is executed by an authorized agent of the Corporation. The Corporation shall not be liable for any
cost incurred by an Offeror in response to this solicitation, including any work done, even in good
faith, prior to execution of a contract and issuance of a Notice to Proceed.
4. The Corporation expressly reserves the right to accept or reject any and all proposals, waive
minor informalities, negotiate changes and to not award the proposed contract, if in its best interest.
"Minor Informalities" means matters of form rather than substance which are evident from the
submittal, or are insignificant matters that have a negligible effect on price, quantity, quality, delivery,
or contractual conditions and can be waived or corrected without prejudice to other Offerors.
5. AHFC will not be subject to payment for costs incurred for proposal preparation or Contract
preparation as a result of valid and legal termination of this RFP or termination of any contract
resulting from the award of the RFP.
6. All proposals shall be open for public inspection after a Notice of Intent to Award is issued.
Offerors should not include proprietary information in proposals if such information should not be
disclosed to the public. Any language within a submittal purporting to render all or portions of a
proposal confidential will be disregarded. Proprietary information which may be provided after
selection for contract negotiations will be confidential if expressly agreed to by the Corporation.
7. Substitution for any personnel named in a proposal may result in termination of negotiations.
8. If it is discovered that a selected Offeror is in arrears on taxes due the State of Alaska, a contract
may not be awarded until the Alaska Department of Revenue approves the payment provisions for
the contract.
2

9. Offerors and proposed subcontractors shall be in compliance with the statutory requirements
for Alaska business licensing and professional registrations.
10. Price Competition: If the services performed do not require an Architect, Engineer or Land
Surveyor, then all Offerors including any A/E or LS must provide Price Proposals in accordance with
15 AAC 150.330(f)(2). Notwithstanding (f)(2) of this section, for architectural, engineering, or land
surveying services, the corporation may negotiate a contract with the most qualified and suitable firm
or person of demonstrated competence. 15 AAC 150.330(m)
11. Standard insurance provisions for Worker's Compensation, General and Automobile Liability,
and Professional Liability are contained in the Sample Contract, Indemnification and Insurance.
Coverages may be modified under very limited circumstances. Offeror should not assume any
modification of coverages.
12. Professional Liability Insurance for the proposed contract: is required
13. Pre-proposal Conference: None As follows:
14. Special Notices:
14.1 An Alaska Business License is required of Contractors who do business in Alaska at
time of award. To qualify for the Alaska Bidder's Preference, under 15 AAC 150.910(b), an Offeror
shall have a valid Alaska business license as a prerequisite to proposal. Information regarding
applying for an Alaska Business License can be found on-line at
http://commerce.alaska.gov/dnn/cbpl/Home.aspx or by calling 1-907-465-2550. The business
license must be in the name of the company under which the proposal is submitted.
15. Contractual Agreements: A sample contract is included as Attachment to this RFP (the
Contract). The apparent successful Firm(s) will be required to sign the Contract in the same form as
the sample Contract. Objections to any of the provisions in the sample Contract must be expressed
and submitted in the Firm's proposal or all provisions of the Contract will be determined accepted as
written.
Unless stated otherwise herein, the basic and governing language of the contractual agreement
resulting from this solicitation shall be comprised of the Contract, this RFP, including all documents,
any attachments and amendments, and the successful Firm's signed proposal. In the event of a
conflict between the documents, the Contract shall govern.
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Section
SUBMITTAL CHECKLIST
2
Offeror may use left margin to check off items when completed.
[ ] 1. Offerors must carefully review this RFP Package for defects and questionable material and become familiar with
submittal requirements. Submit written comments to the address shown under "Question Deadline and Submittal Location"
on page 1 of the RFP. Substantive issues will be addressed in a written addendum to all RFP recipients on the planholders
list. Failure to comply with directions may result in lower score and may eliminate a submittal from consideration. Protests
based on alleged improprieties or ambiguities in a solicitation may be disallowed at the discretion of the AHFC if the protest
is not received in writing at least ten Agency work days prior to the Submittal Deadline.
[ ] 2. Review the proposed Scope of Services and any other attached or referenced materials. If no Statement of Services is
attached, telephone the AHFC Procurement Officer identified on page 1 of the RFP.
[ ] 3. Review the Evaluation Criteria. Read each criterion in light of the proposed Statement of Services. Note any project
specific criteria. Be aware of the assigned weight for each criterion. If a weight is not entered for any criterion, notify the
Agency contact person. Plan your proposal to address the applicable criteria. Criteria Responses shall not exceed the
number of pages stated below.
[ ] 4. Prepare a distinct Response for each criterion that has a weight more than zero. Failure to respond directly to any
criteria weighted more than zero will result in an evaluation score of zero for that criteria. Any Responses to criteria weighted
zero will be disregarded. Acceptable Responses must be specific and directly related to AHFC's proposed Statement of
Services. Marketing brochures, federal standard forms 330s, marketing resumes, and other non-project specific materials
will be discarded without evaluation and should not be submitted, unless specifically requested by this RFP.
[ ] 5. Each criterion Response must be titled, numbered and assembled in the order in which the criteria are listed so the
criterion to which information applies shall be plainly evident. Material not so identified or assembled may be discarded
without evaluation.
[ ]
6. Price is is not an evaluation criterion for the proposed contract.
If Price is a Criterion, one copy bound with one staple in the upper left corner separately enclosed in a sealed envelope
marked on the outside to identify it as a Billing Rates or Price Proposal and the names of the Project and Offeror. Each
Billing Rates or Price Proposal must be signed and dated by the person who prepares it (may be different signatures for
each Subcontractor).
[ ] 7. Complete all entries on the Proposal Form. Note the statutory requirements for Alaska business licenses and
professional registrations and be sure to sign and date the Certification. Copies of licenses and registrations may be
provided with submittal, and will not count in the requirements of #8 below.
[ ]
8. Attach Criteria Responses (except any Billing Rates or Cost/Fee Proposals) to the Proposal Form. The maximum
number of attached pages (each printed side equals one page) for Criteria Responses shall not exceed: 30 (thirty) pages.
Attached page limit does not include the five-page the Proposal Form, any Billing Rates or Cost /Fee Proposals, and any
other required Federal HUD Forms (if applicable).
Criteria Responses shall be presented in 8-1/2" X 11" format, except for a minimal number of larger sheets (e.g. 11" x
17") that may be used (e.g. for schedules) if they are folded to 8-1/2" X 11" size. Large sheets will count as multiple pages
at 93.5 square inches or fraction thereof per page, unless otherwise noted.
CAUTION: Criteria Responses which do not comply with the required page limit or presentation size, may result in
disqualification. Further, small print or typeface that is difficult to read may negatively influence evaluation of your
submittal and affect scoring for "Quality of Proposal."
[ ] 9. Deliver submittals in one sealed package to the location and before the submittal deadline cited under "Question
and Submittal Deadline on Page 1 of the RFP. Mark the outside of the package to identify the Project and the Offeror.
Proposals must be received prior to the specified date and time. Late proposals will not be opened. Proposals must remain
valid for at least ninety (90) calendar days from the date AHFC designates as the deadline for submitting proposals plus
and addenda or extension to the RFP.
Submittal Checklist Page 1 of 1

SECTION 3
EVALUATION CRITERIA
EVALUATION OF PROPOSALS:
AHFC will appoint an evaluation committee to review the proposals submitted. Evaluations will be based
solely on the evaluation factors set out in this Section of the RFP.
Any proposals received by AHFC that may be missing any or all of the mandatory information required by
this RFP will be determined to be non-responsive and will not be evaluated by AHFC. Firms must ensure
that their proposal has submitted all required forms and signatures, as well as, thoroughly responded to all
requirements and provisions. AHFC will not be responsible for notifying Firms of any deficiencies in
proposals.
Deliverables
Experience: Offerors shall provide the following evidence of Offeror's experience directly managing
affordable housing properties, low-income housing tax credit developments and/or developments
utilizing HUD project based or sponsor based rental assistance.
3.1 EVALUATION SCORING:
The evaluation committee will weigh proposal components as follows:
3.1.1 OBJECTIVES, SERVICES & STATEMENT OF APPROACH Weight: 15%
The Offeror's proposal should demonstrate a thorough knowledge of rental management in
Alaska market, understanding of the Scope of Services outlined by this Request for
Proposals.
3.1.2 KEY PROPERTY MANAGER(S) PERSONNEL EXPERIENCE Weight: 20%
The Offeror's proposal shall provide a description of the firm including a list of the
principals and their resumes.
Resume and position descriptions of senior management members who would be
assigned to oversee the project. Include an organization chart of your staffing structure.
3.1.3 PROPERTY MANAGEMENT (FIRM/BUSINESS) EXPERIENCE Weight: 15%
Evidence of the offeror's experience managing affordable housing properties, low-income
housing and/or assisted housing projects.
Evidence of experience in management and lease-up, including experience in screening a
high volume of tenant candidates. Include an initial lease up plan and describe how Offeror
will advertise for tenants.
The Offeror's proposal shall provide a list of all affordable housing properties, low-income
housing tax credit and/or private housing currently managed by Offeror, with the name and
contact representative of the property owners (who may be contacted as references), type
RFP #26-AHFC-002 Page 1 of 3

of property (market, elderly, family, mixed), number of units, and whether the property is an
affordable property, market property, assisted housing or tax credit development.
3.1.4 BUDGET AND INCOME SUMMARY Weight: 10%
The Offeror's shall provide an actual or prototypical budget and income and expense report
for a property managed by the Offeror as evidence of the Offeror's financial reporting
systems and expertise in operating matters.
3.1.5 COST/FEE PROPOSAL Weight: 40%
Each Offeror's score will be calculated using the following equation - except that the score will be
zero if a rate for each listed function is not provided by an Offeror.
(Lowest aggregate rate from all Offerors) x (MPP*) = Offeror's Criterion Score
(Offeror's aggregate rate)
*MPP = Maximum Possible Points = (5) x (Number of Evaluators) x (Weight)
If no federal funding, then per AS 36.30.250(b), cost proposal shall be reduced by the following
applicable percentages when the cost proposal from Offerors qualifies as an Alaska Bidder.
- ALASKA BIDDER PREFERENCE [2 AAC 12.260(d)] ...................................................................... 0%
To qualify as an Alaska Bidder:
1) Response must certify that Offeror meets the following requirements per AS 36.30.990
(A) Firm holds a current Alaska Business License;
(B) Proposal is submitted under the name as appearing on the Offeror's current Alaska
Business License;
(C) Firm has maintained a place of business within Alaska, staffed by the Firm or an
employee of the Firm, for a period of six months immediately preceding the date of the
offer;
(D) Firm is incorporated or qualified to do business under the laws of the State of
Alaska, is a sole proprietorship, and the proprietor is a resident of Alaska, is a limited
liability company organized under AS 10.50 and all members are residents of Alaska, or
is a partnership under AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of
Alaska; and
(E) If the Firm is a Joint Venture, it is composed entirely of entities that qualify under (A)
- (D).
3.2 AWARD FACTORS:
If applicable, the Procurement Manager or his/her designee will conduct negotiations with
responsive and responsible Firms whose proposal, when considered with all other proposals
submitted in response to this solicitation, best meet the needs of AHFC.
Upon selection of successful Firms, AHFC will issue a "Notice of Intent to Award". Copies of this
Notice of Intent to Award will be emailed/faxed and/or mailed to all Firms who submitted proposals
in response to this RFP.
RFP #26-AHFC-002 Page 2 of 3

Following a ten (10) day appeal period, AHFC will enter into negotiations with the apparently
successful Offeror. Should contractual negotiations with the apparently successful Offeror be
determined unsuccessful, AHFC reserves the right to either negotiate with the Offeror who
submitted the next highest scoring proposal or to cancel the RFP.
3.3 UNAUTHORIZED NEGOTIATIONS:
In no event shall a prospective Firm, or the apparently successful Firm, enter into discussions or
negotiations with representatives of AHFC other than the Procurement Manager, or his/her
designee.
3.4 OTHER FACTORS/REQUIREMENTS:
News releases pertaining to this RFP may not be made without prior written approval of the AHFC
Government Relations and Public Affairs Department (GRPA).
In accordance with AHFC Procurement regulations, all proposal information, including detailed
price and cost information, will be held in confidence during the evaluation process and prior to
issuance of the Notice of Intent to Award a contractual agreement. Thereafter, proposals will
become public information.
RFP #26-AHFC-002 Page 3 of 3

Scope of Services
26-AHFC-002
Property Management Services
Alaska Housing Finance Corporation (AHFC) is requesting proposals from property
management companies experienced in providing affordable housing property management
services in Alaska.
Property Information
Two separate properties with a grand total of 52 units in Anchorage, Alaska. First property
contains one four-plex, and the other property contains 48 units scattered across several
buildings on one lot.
Proposals must include property management plan, draft lease, and management agreement.
The property management company will enter into a formal contract with AHFC or their
subsidiary Alaska Corporation for Affordable Housing (ACAH).
Property Management Services
The property management company is required to maintain the development in a decent,
safe, and sanitary condition and must follow all federal, state, and local regulations in
providing management services. Property management services will include, but are not
limited to, the following duties and responsibilities:
1. New tenant intake, including marketing, establishing and maintaining a site-based
waiting list, determination of applicant eligibility, applicant screening, and tenant
selection;
2. Lease execution, including explaining the lease and all attachments;
3. Collection of rent and any charges in addition to rent;
4. Lease enforcement;
5. Full maintenance repair of the development, including, but not limited to, cleaning,
painting, decorating, plumbing, carpentry, grounds care, energy conservation
measures and practices, and other repair work as may be necessary;
6. Employ persons and/or services to perform duties and responsibilities at the
development site. No person will be employed as a direct employee of the property
owner;
7. Annual reexaminations of income and family composition;
8. Annual unit and site inspections using NSPIRE inspection protocol;
9. Unit turnover, including preparing vacated units for leasing;
26-AHFC-002 Page 1 of 2

10. Capital improvements and repairs;
11. Purchase of all required supplies and services;
12. Full fiscal management responsibilities including preparing annual operating budgets,
monthly financial reporting and keeping expenses and income within approved budget
amounts;
13. Prepare monthly, quarterly, and/or annual reports as required by the owner, AHFC,
ACAH or funding partners;
14. Participate in regular meetings with the owner to discuss project performance.
Meetings may be as often as once a week initially with reduced frequency thereafter;
15. Create and maintain a process of procurement that encourages competitive prices;
16. Comply with certain reporting, compliance, and eligibility requirements that are unique
to developments utilizing sponsor based rental assistance programs and/or other
subsidy or federal programs such as the low-income housing tax credit program.
References: The offeror shall submit three - five references. At least one of the references
should be owners of properties which are currently being managed by the Offeror and one of
the references should be a financial institution doing business with the Offeror.
END OF SCOPE OF SERVICES
26-AHFC-002 Page 2 of 2

Instructions to Offerors U.S. Department of Housing iflhi
Non-Construction and Urban Development
Office of Public and Indian Housing -0329! -
1. PreparatIon of Offers
(2) Have a satisfactory performance record;
t p ( o a r ) o d p o O o f s s f o e e d r w o i c r l s l on b a t e r r e a a c t t e t x t h e p e r e m o c f s t f e e a d r n o d t r o 's co e r n x is d a k i m . ti i o n n e s, th an e d s a t l a l t i e n m st e r n uc t ti o o f ns w . or F k a , il t u h r e e ( ( 3 4) ) ( H H e a a .g v v . e e , E a a q s s u a a a t t i l i s s f E f a a m c c t p t o o l r o r y y ym r r e e e c c n o o t r r d O d o p o f p f o in r c t t o e u m g n r i p i t t y l y i ) a ; a n n a c n d e d b w u it s h in p e u s b s li e c th p i o c l s i ; cy
(b) Each offerorshallfurnishthe information required bythe solicita (5) Nothavebeensuspended,debarred,orotherwisedetermined
tion. The ofterorshallsign theofferandprintortype its nameonthe to be ineligible for award of contracts by the Department of
cover sheet andeachcontinuation sheetonwhich it makes an entry. Housing and Urban Development oranyotheragency ofthe
Erasuresorotherchanges mustbeinitialedbythepersonsigningthe U.S. Government. Current lists of ineligible contractors are
offer. Offerssignedbyanagentshallbeaccompaniedbyevidenceof availabieforinspection at the HA'HUD.
t f h u a rn t is a h g e e d n t t o s th a e uth H o A r . ity, unless that evidence has been previously (b) Before an otter is considered for award, the otferor may be
requested by the HAto submit astatement or otherdocumentation
(c) Offers for services otherthanthose specifiedwill notbe consid regardinganyoftheforegoingrequirements. Failurebythe offerorto
ared. providesuchadditionalinformationmayrendertheofterorineligiblefor
award.
2. Submission of Offers
(a) Offers and modifications thereof shall be submitted in sealed 6. Late Submissions, Modifications, andWithdrawal of Offers
envelopes or packages (1) addressedto the office specified in the (a) Anyofferreceivedattheplacedesignatedinthesolicitationafter
solicitation, and (2) showingthetimespecifiedforreceipt,thesolicita the exacttimespecifiedforreceiptwill not beconsideredunless itis
tion number, and the name andaddress oftheofteror. receivedbefore award ismadeand it
(b) Telegraphicofferswillnotbeconsideredunlessauthorizedbythe (1) Wassentbyregisteredorcertif - iedmailnotlaterthanthefifth
solicitation;however, offersmaybemodifiedbywrittenortelegraphic calendar day before the date specified for receipt of offers
notice. (e.g., an offersubmittedin responseto asolicitationrequiring
receipt of offers by the 20th of the month must have been
(c) Facsimile offers, modifications orwithdrawalswill not beconsid mailedbythe 15th);
eredunless authorizedbythe solicitation. (2) Wassentbymail, oritauthorizedbythe solicitation,wassent
bytelegram or viafacsimile, and itis determined bythe HN
3. Amendmentsto Solicitations HUDthatthelatereceiptwasduesolelytomishandlingbythe
(a) Itthissolicitation is amended,then alltermsandconditionswhich HAJHUD after receipt attheHA;
are not modifiedremain unchanged. (3) Was sent by U.S. Postal Service Express Mail Next Day
s (b o ) lic O it f a f t e io ro n rs by shaii acknowledge receipt of any amendments to this t S h e e rv p i l c a e ce - o P f o m st ai O li f n f g ic t e w t o o w A o d r d k r in e g ss d e a e y , s n p o r t io la r t t e o r t t h h e an da 5 t : e 0 s 0 p p e . c m if . ie a d t
(1) signing and returning the amendment; for receipt of proposals. The term "working days" excludes
(2) identifying the amendment number and date in the space (4) w Is e t e h k e e o n n d l s y a o n ff d er U r . e S c . ei F v e e d d e . ral holidays; or
providedforthis purpose on the formforsubmitting an offer,
(3) letter ortelegram, or (b) Anymodificationof an offer, excepta modification resultingfrom
(4) facsimile, iffacsimile offers are authorized in the solicitation. theHA'srequestfor"bestandfinal"offer(ifthissolicitationisarequest
The HA/HUD must receive the acknowledgment bythe time forproposals), issubjecttothesameconditionsasinsubparagraphs
specifiedforreceipt of offers. (a)(1), (2), and (3) of this provision.
(c) Amodification resultingfromtheHA's requestfor"bestandfinal"
4. Explanationto Prospective Offerors offerreceivedafterthetime anddatespecified inthe requestwillnot
Anyprospectiveofferordesiilnganexplanation orinterpretationofthe beconsideredunlessreceivedbeforeawardandthelatereceiptisdue
solicitation, statement of work, etc., must request it in writing soon solelyto mishandling bythe HA afterreceipt at theHA.
enough to allow a reply to reach all prospective offerors before the (d) Theonlyacceptable evidencetoestablishthedateat mailingof a
submission of their offers. Oral explanations or instructions given late offer, modification, or withdrawal sent either by registered or
beforethe award of thecontractwill not be binding. Any information certified mailisthe U.S. orCanadian PostalServicepostmarkbothon
giventoaprospectiveofterorconcerningasoiicitationwillbefurnished the envelope orwrapper and on the original receiptfrom the U.S. or
promptly to all other prospective ofterors as an amendment of the Canadian PostalService. Bothpostmarks mustshowa legible date
solicitation,itthatinformationisnecessaryinsubmittingoffersorifthe ortheoffer,modification, orwithdrawalshallbeprocessedasifmailed
lack of it would beprejudicialto any other prospective offerors. late. "Postmark" means a printed, stamped, or otherwise placed
impression(exclusiveofapostagemetermachineimpression)thatis
5. Responsibility of Prospective Contractor readilyidentifiablewithoutfurtheraction ashaving beensuppliedand
(a) The HA shall award a contractonlyto a responsible prospective affixedby employees of the U.S. orCanadian Postal Service on the
contractor who is able to perform successfully underthe terms and dateof mailing. Therefore, otferorsshouldrequestthepostalclerkto
conditions ofthe proposedcontract. To be determined responsible,
placeahandcancellationbuIl'seyopostmarkonboththe
receiptand
a prospectivecontractor must the envelope orwrapper.
-
(1) Haveadequatefinancialresources toperformthecontract, or (e) Theonlyacceptableevidencetoestablishthetimeofreceiptatthe
the abilityto obtain them; HA is the time/date stamp of HA on the offer wrapper or other
documentary evidence of receipt maintained bythe HA.
Previouseditionisobsolete page 1 of2 form HUD-5369-B(8/93)
ret.Handbook74608
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