Property and Liability Insurance

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City of Sevierville
Risk Management
P. O. Box 5500
Sevierville, TN 37864-5500
Phone: (865) 453-5504
Contact: Rebecca Nowack
Email: rnowack@seviervilletn.org
April 2026

INFORMATION FOR BIDDERS
RECEIPT AND OPENING OF BIDS
The City of Sevierville, Tennessee (herein called the "Owner") invites bids on the form(s) attached
hereto for Property and Liability Insurance Coverage. The Owner will RECEIVE BIDS UNTIL 11:00 AM on
April 28, 2026. at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee, 37862, (Mailing
address: P.O. Box 5500, Sevierville, Tennessee, 37864-5500). Bids will then be publicly opened and read
aloud at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee. The envelopes
containing the bids must be sealed, addressed to Tracy Baker, Assistant City Administrator and must
bear the following information:
Name of Bidder
Bidder's Address
Date and Time of Bid Opening
Bid Enclosed: Property and Liability Insurance Coverage
Each bidder shall submit three (3) copies of the completed bid packet and one (1) electronic copy.
The Owner may consider informal any proposal not prepared and submitted in accordance with the
provisions hereof, and may waive any informality or reject any and all proposals. Any proposal received
after the time and date specified shall not be considered.
1. INTRODUCTION
The City of Sevierville, Tennessee ("City") is requesting proposals from qualified insurance carriers
and/or licensed insurance agencies to provide Property and Liability Insurance Coverage for municipal
operations. The intent of this RFP is to secure comprehensive, financially sound, and stable coverage
that is substantially equivalent to or better than the City's current coverage program.
2. BACKGROUND
The City of Sevierville is a full-service municipality providing public safety, public works, parks and
recreation, and administrative services. The City seeks proposals that maintain continuity of coverage,
improve risk management where possible, and provide competitive and sustainable pricing.
3. SCOPE OF SERVICES
A. Property Coverage:
- Buildings, contents, and infrastructure
- Replacement cost valuation
- Coverage for major perils
B. Liability Coverage:
- General Liability
- Automobile Liability
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- Public Officials Liability
- Law Enforcement Liability
- Employment Practices Liability
- Umbrella/Excess Liability
C. Additional Coverages:
- Cyber Liability (optional)
- Equipment Breakdown
- Crime/Fidelity
Coverage must be substantially equivalent to current coverage and clearly identify any exclusions or
deviations.
4. AVAILABLE INFORMATION
The City will provide current policies, loss runs, property schedules, and additional underwriting
information upon request.
5. MINIMUM QUALIFICATIONS
Proposers must be licensed in Tennessee, have experience with municipal clients, and provide coverage
through financially sound carriers rated A or better by recognized rating agencies.
6. PROPOSAL REQUIREMENTS
Proposals shall include:
- Executive Summary
- Coverage Details
- Exceptions
- Pricing
- Financial Strength
- Experience and References
- Claims and Service Approach
7. EVALUATION CRITERIA
Proposals will be evaluated on coverage quality, financial strength, experience, risk management service
capabilities, cost, and responsiveness. The award will be based on best value.
8. CONTRACT TERM
Initial term of one (1) year with up to three (3) one-year renewal options subject to mutual agreement.
9. GENERAL CONDITIONS
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The City reserves the right to reject any or all proposals, waive informalities, and negotiate terms. The
selected proposer must comply with all applicable laws and provide indemnification as required. The
City is an equal opportunity entity and requires compliance with Title VI and Tennessee statutory
requirements.
10. QUESTIONS
All questions should be directed to:
Barnes Insurance Agency
Michael McCroskey
865-908-5000
michaelmccroskey@biatn.com
IRAN DIVESTMENT ACT
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in
the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of its knowledge and belief that each bidder is not on the list created pursuant to 12-
15-106.
REFERENCES
Proposers shall provide a list of other agencies that have purchased and/or utilized the proposed or
similar services from your company.
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PROPOSAL FORM FOR
PROPERTY AND LIABILITY INSURANCE COVERAGE
Company:
Contact Name:
Contact E-mail Address:
Address:
Phone: Fax:
Federal Tax Identification Number:
Business License # City:
Delivery Date:
It is further understood and agreed by the undersigned in submitting this proposal that the Owner
reserves the following rights and privileges:
a. To accept or reject any or all bids, and/or waive any of the informalities in the bidding.
b. To re-bid anytime during the term of the contract.
Note: Bidders shall not add any conditions or qualifying statements to this bid, except as provided
herein, as otherwise the bid may be declared irregular as not being responsive to the Advertisement
for Bids.
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TITLE VI INFORMATION
The City of Sevierville complies with all applicable federal and state civil rights laws, including
but not limited to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000e.), and the City does not
discriminate based on race, color, gender, religion, age or national origin. By virtue of
submitting a response to this solicitation, bidders agree to comply with the same non-
discrimination policy.
Bid Item/Project Name:
Bid Date:
*For Title VI compliance, we ask for voluntary disclosure of the following information for the majority
owner of the business:
Gender: ___ Male ___ Female
Race: ___ Caucasian ___ African American
___ Other (please specify)
Company Name:
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BUSINESS TAX & LICENSE AFFIDAVIT
Tennessee Code Annotated 5-14-108(1)
The undersigned states that they have legal authority to swear this on behalf of
_______________________________, and that the business is not in any manner
Name of firm or individual
in violation of Tennessee Code Annotated 5-14-108(1) which states, "No purchase shall be
made or purchase order or contract of purchase issued for tangible personal property or
services by employees, acting in their official capacity, from any firm or individual whose
business tax or license is delinquent. "
Please check one of the following:
Affiant affirms and warrants that their business license status is currently valid, and
all appropriate Tennessee business taxes have been paid and are current as of the
date of this affidavit.
Affiant affirms and warrants that their business is exempt from obtaining a business
license in the state of Tennessee.
BUSINESS
Signature: _________________________
Title: _________________________
Date: _________________________
Witness
Signature: _________________________
Date: _________________________
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