Property Cleaning and Maintenance Services Macon-Bibb County Land Bank Authority (MBLBA) (RFP)

Section 1: Introduction and Purpose

The Macon-Bibb County Land Bank Authority (MBLBA) is seeking proposals from qualified, experienced, and insured contractors to provide comprehensive property cleaning and maintenance services for a portfolio of properties within Macon-Bibb County, Georgia. These properties, primarily consisting of vacant lots and blighted/abandoned residential structures, are owned or controlled by the MBLBA and are in various stages of the land banking process (acquisition, stabilization, disposition).

The primary goal of this contract is to ensure all MBLBA properties are maintained in a safe, clean, and code-compliant manner to eliminate blight, protect neighborhood integrity, and prepare properties for rehabilitation or development.

Section 2: Administrative Information

Issuing Authority                                      Macon-Bibb County Land Bank Authority (MBLBA)

RFP Title                                                    Property Cleaning and Maintenance Services

RFP Issue Date                                          9/30/2025

Deadline for Questions                            10/20/2025 by 5pm Submit via email to everner@maconlandbank.org

Proposal Submission Deadline              10/31/2025 by 5pm Submit via email to everner@maconlandbank.org

Submission Email                                      everner@maconlandbank.org

Contact Person                                          Everett Verner, Executive Director, everner@maconlandbank.org

Anticipated Contract Award                   11/18/2025

Contract Term                                            One (1) year initial term with renewal options.

Section 3: Scope of Work (SOW)

The contractor shall furnish all labor, materials, equipment, transportation, supervision, and incidentals necessary to perform the required property cleaning and maintenance services on an “as-needed” or scheduled basis, as directed by the MBLBA.

3.1 Core Property Maintenance Services

Services will be required for a diverse portfolio, including vacant lots and vacant/blighted structures.

A. Grounds Maintenance (Vacant Lots and Structured Properties)

1. Grass/Weed Cutting and Trimming: Mow and trim all grass and weeds on the property, up to the curb or right-of-way, and around all structures, fences, and obstacles. This is typically required on a recurring schedule (e.g., twice monthly during growing season) or on-demand.

2. Debris and Trash Removal (Standard Cleanup): Remove and legally dispose of all litter, trash, tires, light-dumped debris, and small amounts of vegetative waste from the property.

3. Hedge, Shrub, and Small Tree Trimming: Trim overgrown hedges, shrubs, and tree limbs to ensure visibility and prevent encroachment on adjacent properties or public ways.

B. Board-Up and Securing Services (Vacant Structures)

1. Securing Doors and Windows: Secure all entry points (doors, windows, garage doors) against unauthorized entry and weather. This includes the use of code-compliant plywood board-up techniques, secure deadbolts, and padlocks, as specified by the MBLBA.

C. Intensive Cleaning/Clearing (On-Demand)

1. Heavy Debris Removal/Illegal Dump Cleanup: Removal and legal disposal of large volumes of illegally dumped materials, including furniture, appliances, construction debris, excessive tires, hazardous waste (e.g., limited amount of oil, paint cans), and excessive organic debris.

2. Interior Clean-Out: On-demand removal of all interior trash, debris, and refuse from blighted structures. This may involve removing personal belongings, construction debris, or biological hazards (e.g., animal waste, excessive mold/mildew).

3.2 Reporting and Documentation Requirements

The Contractor must utilize an agreed-upon method for detailed reporting. For each service call, the contractor must provide:

• Date, and Location (address) of work performed.

• Description of the work performed, including any issues encountered (e.g., security breach, new debris, hazards).

• Verification of Legal Disposal (e.g., landfill receipts) for heavy debris removal.

MBLBA.RFP.Property.Maintenance