Promotional Products - Convenience Contract

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541890 - Other Services Related to Advertising
Posted Date:	Jan 23, 2026
Due Date:	Feb 24, 2026
Solicitation No:	69-2944
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	69-2944
Project Title:	Promotional Products - Convenience Contract
Description:	The University of North Carolina Greensboro is actively seeking qualified Vendors capable of furnishing and delivering Promotional Items, Branded Apparel, Merchandise, Awards and similar items on an as-needed basis or as otherwise required by the various using departments of the University. Please note that the University maintains strict requirements for Trademarks & Licensing. As such, any awarded vendor shall be expected to be [or become within 30 days of award] licensed through the University’s Licensing Partner, The Collegiate Licensing Company (CLC). Similarly, all University-branded products shall adhere to the applicable University Branding Guidelines.
Opening Date:	2/24/2026 2:00 PM
Posted Date:	1/24/2026
Status:	Open
Department:	UNC - GREENSBORO


Solicitation Number * 69-2944	Department UNC - GREENSBORO	Status Reason Open
Opening Date 2026-02-24T14:00:00.0000000	Posted Date * 2026-01-23T21:38:38.0000000Z	Commodity Code Sales and business promotion activities
Mandatory Conference/Site Visit — —	Special Instructions Written Questions due 2/5 @ 12PM \| Proposal Submission deadline 2/24 @ 2PM \| Virtual Opening 2/24 @ 3PM	Solicitation Type * Select RFP IFB RFI
Owner Anthony Kilar
Description The University of North Carolina Greensboro is actively seeking qualified Vendors capable of furnishing and delivering Promotional Items, Branded Apparel, Merchandise, Awards and similar items on an as-needed basis or as otherwise required by the various using departments of the University. Please note that the University maintains strict requirements for Trademarks & Licensing. As such, any awarded vendor shall be expected to be [or become within 30 days of award] licensed through the University’s Licensing Partner, The Collegiate Licensing Company (CLC). Similarly, all University-branded products shall adhere to the applicable University Branding Guidelines.

Attachments RFP 69-2944 Promotional Items Convenience Contract.pdf (540.18 KB)

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UNIVERSITY OF NORTH CAROLINA GREENSBORO

Request for Proposal #: 69-2944

Promotional Products – Convenience Contract

Date Issued: January 23, 2026

Proposal Submission Deadline Date: February 24, 2026 at 2:00PM ET

Bid Opening Date: February 24, 2026 at 3:00PM ET

Direct all inquiries concerning this RFP to:

Anthony S. Kilar

Assistant Director of Procurement Services

Email: askilar@uncg.edu

Phone: (336) 334 - 4463

UNIVERSITY OF NORTH CAROLINA GREENSBORO

Request for Proposal #

69-2944

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic

Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.

This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

ONLY Electronic responses via NC eVP will be accepted for this solicitation.

Ver. 11/2023

STATE OF NORTH CAROLINA

University of North Carolina Greensboro

Refer ALL Inquiries regarding this RFP to:

Anthony S. Kilar

Assistant Director of Procurement Services

Email: askilar@uncg.edu

Phone: (336) 334-4463

Using Agency: UNC Greensboro

Requisition No.: TBD

Request for Proposal # 69-2944

Proposals will be publicly opened:

February 24th, 2026 at 3:00PM via Microsoft Teams

(Meeting Login Information contained in Section 2.4 below)

Commodity No. and Description: 80141605 Promotional Products

EXECUTION

In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this proposal is submitted competitively and without collusion (G.S. 143-54),

▪ that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of

this response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware

that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA

GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this

document.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals

cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Ver: 11/2023

Proposal Number: 69-2944

Vendor: ____________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by

mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency

issuing this RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written

agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall

apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR UNIVERSITY USE ONLY: Offer accepted and Contract awarded on ____________________________ (date).

The attached certification, by ______________________________________________________

(Authorized Representative of UNC Greensboro)

Ver: 11/2023

Proposal Number: 69-2944

Vendor: ____________________________________

TABLE OF CONTENTS

1.0

PURPOSE AND BACKGROUND .......................................................................................... 5

1.1 CONTRACT TERM................................................................................................................. 5

2.0

GENERAL INFORMATION .................................................................................................... 5

2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................ 5

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS .............................. 5

2.3 RFP SCHEDULE .................................................................................................................... 6

2.4 PROPOSAL QUESTIONS ...................................................................................................... 6

2.5 PROPOSAL SUBMITTAL ....................................................................................................... 6

2.6 PROPOSAL CONTENTS ....................................................................................................... 7

2.7 ALTERNATE PROPOSALS.................................................................................................... 8

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 8

3.0

METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS .................................... 8

3.1 METHOD OF AWARD............................................................................................................ 8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8

3.3 PROPOSAL EVALUATION PROCESS .................................................................................. 9

3.4 EVALUATION CRITERIA ....................................................................................................... 9

3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................ 10

3.6 INTERPRETATION OF TERMS AND PHRASES ................................................................. 10

4.0

REQUIREMENTS................................................................................................................. 10

4.1 PRICING .............................................................................................................................. 10

4.2 COMMITMENT TO UNIVERSITY LICENSING, TRADEMARKS AND BRANDING

REQUIREMENTS .............................................................................................................................. 10

4.3 TRANSPORTATION AND IDENTIFICATION ....................................................................... 10

4.4 PRODUCTION AND DELIVERY........................................................................................... 11

4.5 WARRANTY ......................................................................................................................... 11

4.6 QUESTIONS TO VENDORS ................................................................................................ 11

4.7 “PIGGYBACKING” BY AFFILIATED UNIVERSITY OF NORTH CAROLINA SYSTEM

INSTITUTIONS .................................................................................................................................. 11

4.8 HUB PARTICIPATION.......................................................................................................... 12

4.9 REFERENCES ..................................................................................................................... 12

4.10 VENDOR’S REPRESENTATIONS ....................................................................................... 12

4.11 FINANCIAL STABILITY ........................................................................................................ 12

4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 12

5.0

PRODUCT SPECIFICATIONS AND REQUIREMENTS ....................................................... 13

GENERAL ............................................................................................................................ 13

TRADEMARKS & LICENSING REQUIREMENTS ................................................................ 13

UNIVERSITY BRANDING GUIDELINES .............................................................................. 14

5.4 ORDERING INSTRUCTIONS............................................................................................... 15

5.5 UPDATES TO PRODUCT CATALOG AND ASSOCIATED PRICING .................................. 15

6.0

CONTRACT ADMINISTRATION.......................................................................................... 15

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE......................................................... 15

Ver: 11/2023

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Promotional Products - Convenience Contract

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