Project 2647 RFQ Chiller Maintenance Services at Airport

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Feb 19, 2024
Due Date:	Feb 26, 2024
Solicitation No:	Project 2647
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Chiller Maintenance Services at Airport, Brown County Project #2647

Request for Quote (RFQ)

For

Brown County

CHILLER MAINTENANCE SERVICES AT AIRPORT

PROJECT #2647

Published Date: February 5, 2024

Response Deadline: February 26, 2024 3:00 PM

CST

To:

Brown County Purchasing Department

Chiller Maintenance Services at Airport, Brown County Project #2647

Table of Contents

CHILLER MAINTENANCE SERVICES AT AIRPORT........................................................................................................................ 1

PROJECT #2647 ........................................................................................................................................................................ 1

RFQ PROJECT DETAILS .............................................................................................................................................................. 3

1. General........................................................................................................................................................................... 3

2. Addendums .................................................................................................................................................................... 3

3. RFQ Tentative Project Timeline ...................................................................................................................................... 3

4. RFQ Non-Mandatory Site Visit: February 13, 2024, at 10:00 AM .................................................................................. 3

5. RFQ Questions Due: February 15, 2024, by 3:00 PM ..................................................................................................... 3

6. RFQ Questions & Answers Publish Date: February 19, 2024, by 3:00 PM...................................................................... 4

7. RFQ Due Date: February 26, 2024, at 3:00 PM .............................................................................................................. 4

8. RFQ Format & Submission Requirement ........................................................................................................................ 5

9. Performance or Applicable Payment Bonds................................................................................................................... 5

10. RFQ Method of Payment................................................................................................................................................ 5

11. Financial Verification ..................................................................................................................................................... 5

12. “Piggyback” Clause ........................................................................................................................................................ 5

13. Other .............................................................................................................................................................................. 5

14. RFQ Attachments ........................................................................................................................................................... 6

ATTACHMENT A: RFQ SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ........................................................................ 7

ATTACHMENT B: RFQ COST SHEET........................................................................................................................................ 10

ATTACHMENT C: RFP REFERENCE DATA SHEET ................................................................................................................... 12

ATTACHMENT D: RFQ ADDENDUM ACKNOWLEDGEMENT.................................................................................................... 13

ATTACHMENT E: RFQ APPEALS ............................................................................................................................................. 14

ATTACHMENT F: CONTRACT INSURANCE REQUIREMENTS..................................................................................................... 15

ATTACHMENT G: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE ............................................................................ 17

SIGNATURE PAGE..................................................................................................................................................................... 26

RFQ PROJECT DETAILS

Chiller Maintenance Services at Airport, Brown County Project #2647

1. General

It is the intent of Brown County to contract with a vendor for chiller maintenance services. All vendors are responsible for any

addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors are

registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project information

off our website. Vendors who download project information must monitor our website for any addendums that may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website

3. RFQ Tentative Project Timeline

Please Note: Dates listed in the below table are dates for planning purposes, and to represent the County’s desired timeline for

implementing this project. Any revision to the Due Date for vendor submission requirement will be made by addendum. All other

dates may be adjusted without notice, as needs and circumstances dictate.

RFQ Published

RFQ Non-Mandatory Site Visit

RFQ Questions Due

RFQ Questions & Answers Published

RFQ Responses Due from Vendors

Send out Thank You & Intent to Award Letters by

Obtain all Signatures on Contract by

Estimated Contract Start Date

Date

February 5, 2024

February 13, 2024

February 15, 2024

February 19, 2024

February 26, 2024

March 1, 2024

March 8, 2024

March 11, 2024

Time

(CST)

10:00 AM

3:00 PM

4. RFQ Non-Mandatory Site Visit: February 13, 2024, at 10:00 AM

Site visits are based on the date & time listed in the Tentative Project Time Line above

Contractors meet at

Austin Straubel Int’l Airport, 2077 Airport Drive, Suite 18,

Green Bay, WI 54313

Site Visit conducted by:

Rachel Engeler

Site Visit contact phone number for

920-492-4922

questions:

5. RFQ Questions Due: February 15, 2024, by 3:00 PM

Questions-All questions related to this RFQ must be in writing and received by the Brown County Purchasing Department, no later

than the due date.

• Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project # 2647”

MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED

Chiller Maintenance Services at Airport, Brown County Project #2647

6. RFQ Questions & Answers Publish Date: February 19, 2024, by 3:00 PM

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.co

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the website

can be made to (920) 448-4040.

7. RFQ Due Date: February 26, 2024, at 3:00 PM

Responses are due to Brown County Purchasing Department no later than the Due Date.

Prospective vendors can submit Project Information by email, DHL, FedEx, Hand Delivery, Mail, UPS, USPS, etc.

Emailed Project Information:

• Email to: bcpurchasing@browncountywi.gov

• Must be clearly marked in the subject line with perspective project #2647

• Attach file in your email including all required documents as referenced in Section 8 of this project document

• Must be received, dated & time stamped by the due date

Hard Copy Project Information:

• Must be in Sealed envelope

• Must be clearly marked with perspective project #2647 on the outside of the sealed envelope in the lower left-hand

corner

• Include all required documents as referenced in Section 8 of this project document

• Must be received, dated & time stamped by the due and received at the following address:

Delivery Address for DHL, FedEx, Hand

Delivery, UPS, etc.

Brown County Clerk

Project 2647

305 E. Walnut St. Room 120

Green Bay, WI 54301

Delivery Address for Mail, USPS

Brown County Purchasing Department

Project 2647

305 E. Walnut St. 5th Floor

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure vendor project information arrive by the required due date and time.

Any information received after the due date and time will be rejected. When hand delivering project; prospective vendors are

encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time

discrepancies between wall clocks, watches, cell phones, etc. will not be honored.

Chiller Maintenance Services at Airport, Brown County Project #2647

Please make sure the outside package is clearly labeled with the project number and description of the project when mailing

vendor project information via a 3rd party delivery service. This ensures the vendor project information can be applied to the

appropriate project.

8. RFQ Format & Submission Requirement

Any deviation from these requirements may result in the quotation being considered non-responsive, thus eliminating the vendor

from consideration. Vendor project information shall include the following attachments:

• RFQ SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS – (Attachment A) - All prospective vendors are required to meet

the requirements.

• RFQ COST SHEET (Attachment B)

• RFQ Reference Data Sheet (See Attachment C)

• RFQ ADDENDUM(S) ACKNOWLEDGEMENT (Attachment D) - If Addendum(s) exist for this project, please sign, and date the

attachment and provide with your document submission.

Failure to submit could result in rejection of submitted quote.

9. Performance or Applicable Payment Bonds

Bonds are not required for this project.

10. RFQ Method of Payment

One of two methods:

1. For projects that are to be completed within 60 days: Payment is net 30 days from completion and approval of project.

2. For all other projects: Partial payment may be made including the cost of materials with the balance due at the project

completion and Brown County inspection satisfied.

3. Payment Terms: Payments may apply as noted in Wisconsin Statue 66.0135. If milestone payments are appropriate

they will be defined in the contract. Vendors are strongly encouraged to accept P-Card Payments.

11. Financial Verification

Vendor verification prior to award: Vendor’s financial solvency may be verified through financial background checks via Dun &

Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County reserves the right to

reject RFBs/RFQs/RFPs based on information obtained through these background checks if it’s deemed to be in the best interest

of the County.

12. “Piggyback” Clause

Common purchasing practices in government include cooperative or “piggyback” purchasing among various units of government

or municipalities. This contract will be extended, with the authorization of the vendor, to other units of government or

municipalities at the same prices and/or discounts and terms and conditions. If another unit of government or municipality decides

to use this contract, the vendor must deal directly with the respective unit of government or municipality concerning the placement

of orders, issuance of the purchase orders, contractual disputes, invoicing and payment. Brown County acts only as the

“Contracting Agent” for those public agencies.

13. Other

1. Guarantees & Warranties: Guarantees and warranties on workmanship and materials shall be stated in your document

submission.

2. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project(s) to ensure

open and fair competition of future solicitations.

3. Laws: All work shall conform to all applicable industry, Federal, State and Local Laws, Codes, Ordinances, OSHA

requirements and Standards.

4. License: Contractors performing work are required to have a Contractor’s License for the state for which the work is to

be done. All applicable Licenses for any contractors must be current on the day of contract execution and throughout

the length of the project.

Project 2647 RFQ Chiller Maintenance Services at Airport

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