Project 2645 RFQ Airline Use and Lease Agreement

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)
Posted Date:	Jan 4, 2024
Due Date:	Jan 31, 2024
Solicitation No:	Project 2645
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Green Bay Aus�n Straubel Interna�onal Airport

Solicita�on 23-0000

__________________________________________________________

Airport Consul�ng Service for Development of

Airport Airline Use and Lease Agreement

Request for Qualiﬁca�ons – Project 2645

Issued: January 4, 2024

Proposals Due: January 31, 2024, 3:00 pm (local �me)

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INTRODUCTION

The Green Bay Aus�n Straubel Interna�onal Airport (GRB) is seeking writen Statements of

Qualiﬁca�ons (Statements) from qualiﬁed ﬁrms with a thorough knowledge of, and experience

in, the prepara�on of agreements for facili�es leased by airlines, as well as providing analy�cal

insights, current industry best prac�ces, economic analysis, annual reconcilia�on and rate

determina�on, to deliver cri�cal support to GRB and provide a comprehensive nego�a�on plan

with the airlines, leading to the execu�on of a new airline lease and use agreement.

BACKGROUND & PURPOSE OF REQUEST FOR QUALIFICATIONS (RFQ)

GRB is a county-owned public-use airport located in Brown County, Wisconsin, serving the

passenger and cargo needs of Northeast Wisconsin and the Upper Peninsula of Michigan.

Located 7 miles southwest of downtown Green Bay, GRB is the third largest airport in the state

of Wisconsin, comprising approximately 2,441 acres.

GRB is a Non-hub Primary Commercial Service Airport and is served by Delta Air Lines, United

Airlines, American Airlines, Fron�er Airlines, and seasonal service from Sun Country Airlines and

served over 600,000 passengers in 2022. We are currently opera�ng in hold over on a month-

to-month basis with our airline carriers.

GRB’s current facili�es comprise of over 240,000 square feet of terminal and concourse space

which includes twelve passenger boarding gates with boarding bridges.

GRB has a cost per enplaned passenger of approximately $7.23 for 2022 and a signatory landing

fee of $2.1526 per 1,000 pounds and non-signatory landing fee of $2.6908 per 1,000 pounds in

2024. GRB’s opera�ons are not funded by property taxes and rely on aeronau�cal revenue

(landing fees, terminal rent, etc.) and non-aeronau�cal revenue (parking, rental cars, etc.). The

landing fee and terminal rental rates are adjusted annually.

While it is our inten�on to have a fee structure that is atrac�ve to airlines doing business at

GRB, it is desired to arrive at a fee structure that balances the ﬁnancial needs of the Airport

while s�ll mee�ng the cost expecta�ons of the airlines.

GRB currently allocates all expenses to classiﬁca�ons which separates terminal, airﬁeld, and

other cost centers.

STATEMENT DUE DATE & TIME

All Statements must be received at the address below no later than local �me 3:00 p.m. January

31, 2024

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Responses are due to Brown County Purchasing Department no later than the RFQ Due

Date. Prospec�ve qualiﬁed ﬁrms can submit Project Informa�on by Email, DHL, FedEx,

Hand Delivery, Mail, UPS, USPS, etc.

Emailed Project Information:

• Email to: bcpurchasing@browncountywi.gov

• Must be clearly marked in the subject line with perspec�ve project #2645

• Atach PDF ﬁle in your email including all required documents

• Must be received, dated & �me stamped by the due date

Electronic thumb drive (PDF version) of RFQ Information: No hard copies are required.

• Must be in Sealed envelope

• Must be clearly marked with perspec�ve project #2645 on the outside of the sealed

envelope in the lower le� hand corner

• Include all required documents

• Must be received, dated & �me stamped by the due and received at the following

address:

Delivery Address for DHL, FedEx, Hand

Delivery, UPS, etc.

Brown County Clerk

Project 2645

305 E. Walnut St. Room 120

Green Bay, WI 54301

Delivery Address for Mail, USPS

Brown County Purchasing Department

Project 2645

305 E. Walnut St. 5th Floor

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure project information arrives by the

required due date and time. Any information received after the due date and time will be

rejected. When hand delivering project; prospective qualified firms are encouraged to verify

the time on the atomic clock as this is the official time used for the receiving of all information.

Time discrepancies between wall clocks, watches, cell phones, etc. will not be honored.

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Please make sure the outside package is clearly labeled with the project number and

description of the project when mailing project information via a 3rd party delivery service.

This ensures the project information can be applied to the appropriate project.

CONTRACT DOCUMENT

Any or all por�ons of this RFQ and normally any or all por�ons of the Respondent’s response

will be incorporated by reference as part of a ﬁnal contract.

TIMELINE OF STATEMENT PROCESS

The following �meline is intended to illustrate the an�cipated �meline for the RFQ.

RFQ Posted Online: January 4, 2024

Writen Ques�ons Due: January 17, 2024

Answers to Ques�ons Posted: January 19, 2024

Statements Due: January 31, 2024

An�cipated Contract Execu�on: February 29, 2024

QUESTIONS

All RFQ ques�ons must be submited in wri�ng no later than local �me 12:00 p.m. on January

17, 2024. Ques�ons must be e-mailed to bcpurchasing@browncountywi.gov . Please be sure

to put “Project 2645 Airport Consul�ng Service” in the subject line. Any ques�ons submited

a�er this date will not be answered.

All ques�ons submited in accordance with the requirements stated above will be answered in

wri�ng and posted to the Purchasing website by 3:00 pm on January 19, 2024, along with the

original RFQ. The ﬁrm shall acknowledge receipt of any addenda that may be necessary in the

Statement.

SCOPE

GRB desires a contractor to provide airport consul�ng services to focus on the renewal of airline

use and lease agreements. GRB seeks the following items to be addressed related to this

mater:

• Provide informa�on on current airport industry prac�ces related to airline use

agreements and provide analysis to support recommended business agreement

strategies.

• Review and reﬁne the current rate determina�on model to determine accuracy and/or

areas of improvement.

• Recommend a rates and charges methodology which best supports the airport’s interest

while remaining compe��ve and suppor�ve to the airlines.

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• Develop with the support of GRB staﬀ an updated rates and charges model aligned with

the recommended methodology chosen.

• Conduct a strategic discussion with senior management to outline the various op�ons

that have been considered in trying to arrive at a balance between legacy and ultra-low-

cost airlines including but not limited to the determina�on of a turn fee.

• Discuss the impacts on each type of carrier to arrive at a model that can be executed

with an analysis by airline for each alterna�ve to be considered.

• Develop a rate schedule and CPE analysis for each.

• Par�cipate in airline nego�a�on mee�ngs in order to create the ﬁnal airline use and

lease agreement.

• Dra� the use and lease agreement upon the selec�on of the model by GRB.

• Revise lease agreement resul�ng from nego�a�ons with the airlines with an update to

the model and analysis done in the selec�on phase.

• Conduct follow up nego�a�ons and discuss remaining issues with airlines.

• Prepare ﬁnal lease document for legal review and execu�on to meet requirements of

legal counsel and senior management.

• Other ﬁnancial analysis as necessary.

PROPOSED PROJECT TIMELINE AND FEES

Proposed Timeline: 6-7 months

Fee Structure: To be requested and nego�ated with en�ty with highest ranked Statement of

qualiﬁca�on submission.

RFQ SUBMISSION REQUIREMENTS

1. Qualiﬁed ﬁrms, individuals, or teams must demonstrate in their Statement, knowledge

and experience in projects similar to that requested in this RFQ.

2. Statements must include an overview of the proposed method or approach for providing

the requested products and services.

3. Statements must list at least ﬁve (5) airports, within the last four (4) years where similar

tasks were completed, what the scope was at each airport and include the airport

contact references for each of the ﬁve.

4. Statements must provide the name of the program/account manager who will serve as

the primary contact to GRB, any other personnel who may provide assistance during the

project, and what their roles will be in comple�ng the tasks. Include resumes and past

relevant work experience for each member of the team.

5. If you or your ﬁrm has a standard set of terms or condi�ons or standard contract, please

submit them with your Statement. All terms and condi�ons will be subject to

nego�a�on upon selec�on of the consultant.

6. Brieﬂy summarize the Respondent’s ability to supply the requested products and

services that meet the applica�on requirements deﬁned in this RFQ.

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Project 2645 RFQ Airline Use and Lease Agreement

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