Project 2779 RFP Fatality Review Consultant

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Dec 9, 2025
Due Date:	Jan 6, 2026
Solicitation No:	Project 2779
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Fatality Review Consultant; Project #2779

Request for Proposal (RFP)

For

Brown County

Fatality Review Consultant

Project #2779

Publish Date:

November 12, 2025

Response

Deadline:

January 6, 2026

3:00 PM

CST

To:

Brown County Purchasing Department

Fatality Review Consultant; Project #2779

Table of Contents

Project #2779 ...................................................................................................................................................................................................1

RFP PROJECT DETAILS ..................................................................................................................................................................................3

1. General ............................................................................................................................................................................... 3

2. Addendums......................................................................................................................................................................... 3

3. RFP Tentative Project Timeline........................................................................................................................................... 3

4. RFP Questions Due: December 5, 2025, by 11:00 AM........................................................................................................ 4

5. RFP Questions & Answers Publish Date: December 12, 2025, by 11:00 AM...................................................................... 4

6. RFP Due Date & Delivery Address Details: January 6, 2026, by 3:00 PM ........................................................................... 4

7. RFP Format & Submission Requirement............................................................................................................................. 5

8. Performance or Applicable Payment Bonds ....................................................................................................................... 5

9. RFP Method of Payment..................................................................................................................................................... 5

10. Financial Verification .......................................................................................................................................................... 5

11. “Piggyback” Clause ............................................................................................................................................................. 5

12. Other................................................................................................................................................................................... 5

13. RFP Attachments ................................................................................................................................................................ 6

ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ..................................................................................................... 7

ATTACHMENT B: RFP SCORING.............................................................................................................................................................................9

ATTACHMENT C: RFP COST SHEET .................................................................................................................................................................... 11

ATTACHMENT D: RFP REFERENCE DATA SHEET ............................................................................................................................................... 13

ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ............................................................................... 14

ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT............................................................................................................................. 15

ATTACHMENT G: RFP APPEALS ...................................................................................................................................................................... 16

ATTACHMENT H: CONTRACT INSURANCE REQUIREMENTS................................................................................................................................. 17

ATTACHMENT I: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE ........................................................................................................... 19

SIGNATURE PAGE ................................................................................................................................................................................................ 29

Fatality Review Consultant; Project #2779

RFP PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a consultant for fatality review. All vendors are responsible for any

addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential

vendors are registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums

that may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. RFP Tentative Project Timeline

Please Note: These dates are for planning purposes. They represent the County’s desired timeline for implementing this

project. Any revision to the Due Date for submission of project will be made by addendum. All other dates may be

adjusted without notice, as needs and circumstances dictate

RFP Published

RFP Non-Mandatory Microsoft Teams Meeting

RFP Questions Due

RFP Questions & Answers Published

RFP Responses Due from Vendors

Selection Team Kickoff Meeting

Preliminary Scoring from proposal review

Interviews if required by

Reference checks if required by

Consensus Scoring Meeting & Selection

Send out Thank You & Intent to Award Letters by

Contract Negotiations / Complete Contract Signing by

Project Start Date

Date

November 12, 2025

December 2, 2025

December 5, 2025

December 12, 2025

January 6, 2026

January 7, 2026

January 20, 2026

February 2, 2026

February 4, 2026

February 10, 2026

February 24, 2026

March 2, 2026

Time

(CST)

1:00 PM

11:00 AM

3:00 PM

4. RFP Non-Mandatory Microsoft Teams Meeting: December 2, 2025, at 1:00 PM

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 267 465 035 714 87

Passcode: hG9jg7K8

Dial in by phone

872-256-4158United States, Chicago

Phone conference ID: 783 785 943#

Fatality Review Consultant; Project #2779

5. RFP Questions Due: December 5, 2025, by 11:00 AM

Questions-All questions related to this project must be in writing and received by the Brown County Purchasing

Department, no later than the due date.

• Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project #2779”.

6. RFP Questions & Answers Publish Date: December 12, 2025, by 11:00 AM

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.co

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with

the website can be made to (920) 448-4040.

7. RFP Due Date & Delivery Address Details: January 6, 2026, by 3:00 PM

Responses are due to Brown County Purchasing no later than the Due Date. Prospective vendors can submit proposals via

email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc. as outlined below:

Emailed proposal must include the following items:

• Be clearly marked in the subject line with perspective project #2779

• Include 2 separate electronic files:

 One file named proposal to include proposal excluding any pricing details.

 The other file named ‘pricing’ to include the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

o bcpurchasing@browncountywi.gov

 A courtesy email response will be generated after due date for receipt of all proposals.

Hand delivered or mailed proposal must include the following items:

• Be clearly marked with project #2779 on the outside of the sealed envelope or box in the lower left hand corner.

• Along with the proposal include one flash drive (no CD’s) containing the 2 files as follows:

 One file named proposal to include proposal excluding pricing details.

 The other file named ‘pricing’ and includes the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

Delivery Address for DHL, FedEx, Hand

Delivery, UPS, etc.

Brown County Clerk

Project 2779

305 E. Walnut St. Room 120

Green Bay, WI 54301

Delivery Address for Mail, USPS

Brown County Purchasing Department

Project 2779

305 E. Walnut St. 5th Floor

Green Bay, WI 54301

Fatality Review Consultant; Project #2779

Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time. Any

information received after the due date and time will be rejected. When hand delivering project; prospective vendors are

encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time

discrepancies between wall clocks, watches, cell phones, etc. will not be honored. Please make sure the outside package is

clearly labeled with the project number and description of the project when mailing proposals via a 3rd party delivery service.

This ensures the proposal can be applied to the appropriate project.

8. RFP Format & Submission Requirement

Any deviation from these requirements may result in the document submission to be considered non-responsive, thus

eliminating the vendor from consideration. The document submission shall include the following attachments:

• RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to each

requirement in your document submission.

• RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document submission in a

separate sealed envelope or separate file if submitted via email.

• RFP REFERENCE DATA SHEET (Attachment D) – Provide attachment with three (3) to five (5) references with your

document submission.

• RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) – Provide attachment if any of part of

your proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s.

19.36(5) Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records

Law. Prices always become public information when quotes/bids/proposals are opened, and therefore cannot be

kept confidential.

• RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign and date

the attachment and provide with your document submission.

9. Performance or Applicable Payment Bonds

Bonds are not required for this project.

10. RFP Method of Payment

Monthly progress invoicing is acceptable.

Prior to first formal billing please submit a draft of your proposed invoice format for review and approval by Brown

County and OR.

Payment Terms: Payments may apply as noted in Wisconsin Statute 66.0135. If milestone payments are appropriate they

will be defined in the contract. Vendors are strongly encouraged to accept P-Card payments.

11. Financial Verification

Vendor verification prior to award: Vendor’s financial solvency may be verified through financial background checks via

Dun & Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County

reserves the right to reject RFBs/RFQs/RFPs based on information obtained through these background checks if it’s

deemed to be in the best interest of the County.

12. “Piggyback” Clause

Common purchasing practices in government include cooperative or “piggyback” purchasing among various units of

government or municipalities. This contract will be extended, with the authorization of the vendor, to other units of

government or municipalities at the same prices and/or discounts and terms and conditions. If another unit of

government or municipality decides to use this contract, the vendor must deal directly with the respective unit of

government or municipality concerning the placement of orders, issuance of the purchase orders, contractual disputes,

invoicing and payment. Brown County acts only as the “Contracting Agent” for those public agencies.

13. Other

1. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project to ensure

open and fair competition of future solicitations.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Project 2779 RFP Fatality Review Consultant

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