Project 2639 RFP Engineering Services for Kayak Launches

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Dec 4, 2023
Due Date:	Dec 11, 2023
Solicitation No:	Project 2639
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Engineering Services for Kayak Launches; Project #2639

Request for Proposal (RFP)

For

Brown County

Engineering Services for Kayak Launches

Project # 2636

Publish Date: November 17, 2023

Response Deadline: December 11, 2023

To:

3:00 PM

CST

Brown County Purchasing Department

Table of Contents

Engineering Services for Kayak Launches; Project #2639

Project # 2636 ..................................................................................................................................................................................................1

RFP PROJECT DETAILS ..................................................................................................................................................................................3

1. General ............................................................................................................................................................................... 3

2. Addendums......................................................................................................................................................................... 3

3. RFP Tentative Project Timeline........................................................................................................................................... 3

4. RFP Non-Mandatory Site Visit: ........................................................................................................................................... 3

5. RFP Questions Due: November 30, 2023, at 3:00 PM ........................................................................................................ 3

6. RFP Questions & Answers Publish Date: December 4, 2023, at 3:00 PM........................................................................... 4

7. RFP Due Date & Delivery Address Details: December 11, 2023, at 3:00 PM...................................................................... 4

8. RFP Format & Submission Requirement............................................................................................................................. 5

9. Performance or Applicable Payment Bonds ....................................................................................................................... 5

10. RFP Method of Payment..................................................................................................................................................... 5

11. Financial Verification .......................................................................................................................................................... 5

12. “Piggyback” Clause ............................................................................................................................................................. 5

13. Other................................................................................................................................................................................... 5

14. RFP Attachments ................................................................................................................................................................ 6

ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ..................................................................................................... 7

ATTACHMENT C: RFP COST SHEET .......................................................................................................................................................................9

ATTACHMENT D: RFP REFERENCE DATA SHEET ............................................................................................................................................... 11

ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ............................................................................... 12

ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT............................................................................................................................. 13

ATTACHMENT G: RFP APPEALS ...................................................................................................................................................................... 14

ATTACHMENT H: CONTRACT INSURANCE REQUIREMENTS................................................................................................................................. 15

ATTACHMENT I: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE ........................................................................................................... 17

SIGNATURE PAGE ................................................................................................................................................................................................ 27

Engineering Services for Kayak Launches; Project #2639

RFP PROJECT DETAILS

1. General

Brown County is issuing a Request for Proposals (RFP) to iden�fy engineering ﬁrms who would be interested in providing

engineering services for kayak launches. All vendors are responsible for any addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential

vendors are registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums

that may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. RFP Tentative Project Timeline

Please Note: These dates are for planning purposes. They represent the County’s desired timeline for implementing this

project. Any revision to the Due Date for submission of project will be made by addendum. All other dates may be

adjusted without notice, as needs and circumstances dictate

RFP Published

RFP Non-Mandatory Site Visit

RFP Questions Due

RFP Questions & Answers Published

RFP Responses Due from Vendors

Preliminary RFP review to address potential budget issues

Selection Team Kickoff Meeting

Preliminary Scoring from proposal review

Reference Check if required by

Consensus Scoring Meeting

Send out Thank You & Intent to Award Letters by

Contract Negotiations / Complete Contract Signing by

Desired contract completion date

Date

November 17, 2023

No Site Visit

November 30, 2023

December 4, 2023

December 11, 2023

December 12, 2023

December 13, 2023

December 19, 2023

December 27, 2023

January 3, 2024

January 5, 2024

January 15, 2024

March 31, 2024

Time

(CST)

4. RFP Non-Mandatory Site Visit:

RFP Site visits are based on the date & time listed in the Tentative Project Time Line above

Potential Vendors meet:

Site Visit conducted by:

Site Visit contact phone number for

questions:

5. RFP Questions Due: November 30, 2023, at 3:00 PM

Questions-All questions related to this project must be in writing and received by the Brown County Purchasing

Department, no later than the due date.

• Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project # 2639

Engineering Services for Kayak Launches; Project #2639

6. RFP Questions & Answers Publish Date: December 4, 2023, at 3:00 PM

Answers - If any questions are received, answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the Demand Star Onvia website at: www.demandstar.com

It is the responsibility of all interested vendors to access the web site(s) for project information. Calls for assistance with

the web site can be made to (920) 448-4040.

7. RFP Due Date & Delivery Address Details: December 11, 2023, at 3:00 PM

Responses are due to Brown County Purchasing no later than the Due Date. Prospective vendors can submit proposals via

email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc. as outlined below:

Emailed proposal must include the following items:

• Be clearly marked in the subject line with perspective project #2639

• Include 2 separate electronic files:

 One file named proposal to include proposal excluding any pricing details.

 The other file named ‘pricing’ to include the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

o bcpurchasing@browncountywi.gov

 A courtesy email response will be generated after due date for receipt of all proposals.

Hand delivered or mailed proposal must include the following items:

• Be clearly marked with project #2639 on the outside of the sealed envelope or box in the lower left hand corner.

• Along with the proposal include one flash drive (no CD’s) containing the 2 files as follows:

 One file named proposal to include proposal excluding pricing details.

 The other file named ‘pricing’ and includes the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

Delivery Address for DHL, FedEx, Hand

Delivery, UPS, etc.

Brown County Clerk

Project 2639

305 E. Walnut St. Room 120

Green Bay, WI 54301

Delivery Address for Mail, USPS

Brown County Purchasing Department

Project 2639

305 E. Walnut St. 5th Floor

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time. Any

information received after the due date and time will be rejected. When hand delivering project; prospective vendors are

encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time

discrepancies between wall clocks, watches, cell phones, etc. will not be honored. Please make sure the outside package is

clearly labeled with the project number and description of the project when mailing proposals via a 3rd party delivery service.

This ensures the proposal can be applied to the appropriate project.

Engineering Services for Kayak Launches; Project #2639

8. RFP Format & Submission Requirement

Any deviation from these requirements may result in the document submission to be considered non-responsive, thus

eliminating the vendor from consideration. The document submission shall include the following attachments:

• RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to each

requirement in your document submission.

• RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document submission in a

separate sealed envelope or separate file if submitted via email.

• RFP REFERENCE DATA SHEET (Attachment D) – Provide attachment with three (3) to five (5) references with your

document submission.

• RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) – Provide attachment if any of part of

your proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s.

19.36(5) Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records

Law. Prices always become public information when quotes/bids/proposals are opened, and therefore cannot be

kept confidential.

• RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign and date

the attachment and provide with your document submission.

9. Performance or Applicable Payment Bonds

Bonds are not required for this project.

10. RFP Method of Payment

Monthly progress invoicing is acceptable.

Prior to first formal billing please submit a draft of your proposed invoice format for review and approval by Brown

County and OR.

Payment Terms: Payments may apply as noted in Wisconsin Statute 66.0135. If milestone payments are appropriate they

will be defined in the contract. Vendors are strongly encouraged to accept P-Card payments.

11. Financial Verification

Vendor verification prior to award: Vendor’s financial solvency may be verified through financial background checks via

Dun & Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County

reserves the right to reject RFBs/RFQs/RFPs based on information obtained through these background checks if it’s

deemed to be in the best interest of the County.

12. “Piggyback” Clause

Common purchasing practices in government include cooperative or “piggyback” purchasing among various units of

government or municipalities. This contract will be extended, with the authorization of the vendor, to other units of

government or municipalities at the same prices and/or discounts and terms and conditions. If another unit of

government or municipality decides to use this contract, the vendor must deal directly with the respective unit of

government or municipality concerning the placement of orders, issuance of the purchase orders, contractual disputes,

invoicing and payment. Brown County acts only as the “Contracting Agent” for those public agencies.

13. Other

1. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project to ensure

open and fair competition of future solicitations.

2. Laws: All services shall conform to all applicable industry, Federal, State and Local Laws, Codes, Ordinances, OSHA

requirements and Standards.

3. License: Vendors performing work are required to have the necessary professional licenses for the state for which the

work is to be done. All applicable licenses must be current on the day of Contract execution and throughout the

length of the project.

4. Project Manager: Vendor shall provide a Project Manager who will act as a single point of contact for Brown County.

Project 2639 RFP Engineering Services for Kayak Launches

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