Project 2585 RFP Drone for PALS
| Agency: | Brown County |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 9, 2023 |
| Due Date: | May 25, 2023 |
| Solicitation No: | Project 2585 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Attachment Preview
Drone for PALS; Project #2585
Request for Proposal (RFP)
For
Brown County
Drone for PALS
Project # 2585
Publish Date: May 9, 2023
Response
Deadline:
May 25, 2023
3:00 PM
CDT
To:
Brown County Purchasing Department
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Table of Contents
Drone for PALS; Project #2585
Project # 2585 ..................................................................................................................................................................................................1
RFP PROJECT DETAILS ..................................................................................................................................................................................3
1. General ............................................................................................................................................................................... 3
2. RFP Tentative Project Timeline........................................................................................................................................... 3
3. RFP Site Visit: No Site Visit.................................................................................................................................................. 3
4. RFP Questions Due: May 17, 2023, at 3:00 PM .................................................................................................................. 3
5. RFP Questions & Answers Publish Date: May 19, 2023, at 3:00 PM .................................................................................. 3
6. RFP Due Date & Delivery Address Details: May 25, 2023, at 3:00 PM ............................................................................... 3
7. RFP Format & Submission Requirement............................................................................................................................. 5
8. Performance or Applicable Payment Bonds ....................................................................................................................... 5
9. RFP Method of Payment..................................................................................................................................................... 5
10. Financial Verification .......................................................................................................................................................... 5
11. “Piggyback” Clause ............................................................................................................................................................. 5
12. Other................................................................................................................................................................................... 5
13. RFP Attachments ................................................................................................................................................................ 6
ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ..................................................................................................... 7
ATTACHMENT B: RFP SCORING.............................................................................................................................................................................9
ATTACHMENT C: RFP COST SHEET .................................................................................................................................................................... 10
ATTACHMENT D: RFP REFERENCE DATA SHEET ............................................................................................................................................... 12
ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ............................................................................... 13
ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT............................................................................................................................. 14
ATTACHMENT G: RFP APPEALS ...................................................................................................................................................................... 15
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Drone for PALS; Project #2585
RFP PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a vendor for the purchase of a drone. All vendors are responsible for any
addendums issued for this project.
2. RFP Tentative Project Timeline
Please Note: These dates are for planning purposes. They represent the County’s desired timeline for implementing this
project. Any revision to the Due Date for submission of project will be made by addendum. All other dates may be
adjusted without notice, as needs and circumstances dictate
RFP Published
RFP Site Visit
RFP Questions Due
RFP Questions & Answers Published
RFP Responses Due from Vendors
Preliminary RFP review to address potential budget issues
Selection Team Kickoff Meeting
Preliminary Scoring from proposal review
Interview/reference checks if required by
Consensus Scoring Meeting
Send out Thank You & Intent to Award Letters by
Issue order by
Date
May 9, 2023
No Site Visit
May 17, 2023
May 19, 2023
May 25, 2023
May 30, 2023
May 31, 2023
June 9, 2023
June 16, 2023
June 19, 2023
June 21, 2023
June 28, 2023
Time
(CDT)
3:00 PM
3:00 PM
3:00 PM
3. RFP Site Visit: No Site Visit
Site visits are based on the date & time listed in the Tentative Project Time Line above
Vendors meet at
Meeting conducted by:
Meeting contact phone number for
questions:
4. RFP Questions Due: May 17, 2023, at 3:00 PM
Questions-All questions related to this project must be in writing and received by the Brown County Purchasing
Department, no later than the due date.
• Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov
• Questions MUST be clearly marked in the subject line: “Questions for Project # 2585”
5. RFP Questions & Answers Publish Date: May 19, 2023, at 3:00 PM
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
• AND on the DemandStar website at: www.demandstar.com
It is the responsibility of all interested vendors to access the web site(s) for project information. Calls for assistance with
the web site can be made to (920) 448-4040.
6. RFP Due Date & Delivery Address Details: May 25, 2023, at 3:00 PM
Responses are due to Brown County Purchasing no later than the Due Date.
Prospective vendors can submit proposals via email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc as outlined
below:
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Drone for PALS; Project #2585
Emailed proposal must include the following items:
• Be clearly marked in the subject line with perspective project #2585.
• Include 2 separate electronic files:
One file named proposal to include proposal excluding any pricing details.
The other file named ‘pricing’ to include the completed Attachment C: RFP Cost Sheet.
• Be received, dated & time stamped by the due date and received at the following address:
bcpurchasing@browncountywi.gov
A courtesy email response will be generated after due date for receipt of all proposals.
• Emailed proposals also require that five (5) paper copies be sent separately, excluding the pricing details.
Note: For emailed proposals, the paper copies must arrive within 2 days after the proposal due date. These are
provided to the scoring team. We have no preference as to how the proposals are bound. Proposals can be
submitted in a box or envelope, whichever works best. It is neither necessary nor desired to put the required
paper copies in their own separate envelopes.
• Delivery address is provided below:
Hand delivered or mailed proposal must include the following items:
• Be clearly marked with project #2585 on the outside of the sealed envelope or box in the lower left-hand corner.
• Be in 2 separate Sealed envelopes or boxes as follows:
One envelope or box to include five (5) paper copies of the proposal excluding pricing details. We have no
preference as to how the proposals are bound. Proposals can be submitted in a box or envelope, whichever
works best. It is neither necessary nor desired to put the required paper copies in their own separate
envelopes.
The other envelope labeled ‘pricing’ shall include the completed Attachment C: RFP Cost Sheet. Envelope can
be included in either the box or envelope used to send the proposals (does not need to be sent separately).
Only one (1) copy of the cost sheet is required.
• Along with the proposal include one flash drive (no CD’s) containing the 2 files as follows:
One file named proposal to include proposal excluding pricing details.
The other file named ‘pricing’ and includes the completed Attachment C: RFP Cost Sheet.
• Be received, dated & time stamped by the due date and received at the following address:
Delivery Address for DHL, FedEx, Hand
Delivery, UPS, etc.
Brown County Clerk
Project 2585
305 E. Walnut St. Room 120
Green Bay, WI 54301
Delivery Address for Mail, USPS
Brown County Purchasing Department
Project 2585
305 E. Walnut St. 5th Floor
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time. Any
information received after the due date and time will be rejected. When hand delivering project; prospective vendors are
encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time
discrepancies between wall clocks, watches, cell phones, etc. will not be honored. Please make sure the outside package is
clearly labeled with the project number and description of the project when mailing proposals via a 3rd party delivery service.
This ensures the proposal can be applied to the appropriate project.
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Drone for PALS; Project #2585
7. RFP Format & Submission Requirement
Any deviation from these requirements may result in the document submission to be considered non-responsive, thus
eliminating the vendor from consideration. The document submission shall include the following attachments:
• RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to each
requirement in your document submission.
• RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document submission in a
separate sealed envelope or separate file if submitted via email.
• RFP REFERENCE DATA SHEET (Attachment D) – Provide attachment with three (3) to five (5) references with your
document submission.
• RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) – Provide attachment if any of part of
your proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s.
19.36(5) Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records
Law. Prices always become public information when quotes/bids/proposals are opened, and therefore cannot be
kept confidential.
• RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign and date
the attachment and provide with your document submission.
8. Performance or Applicable Payment Bonds
Bonds are not required for this project.
9. RFP Method of Payment
One of two methods:
1. For Projects That Are to Be Completed Within 60 Days: Payment is net 30 days from completion and approval of
project.
2. For All Other Projects: Partial payment may be made. The retainage shall be an amount equal to not more than 5%
of the cost until 50% of the work has been completed. At 50% completion, no additional amounts shall be retained,
and partial payments shall be made in full to the contractor unless the architect or engineer certifies that the job is
not proceeding satisfactorily. At 50% completion or any time thereafter when the progress of the work is not
satisfactory, additional amounts may be retained but in no event shall the total retainage be more than 10% of the
value of the work completed. Upon substantial completion of the work, an amount retained may be paid to the
contractor.
Payment Terms: Payments may apply as noted in Wisconsin Statute 66.0135. If milestone payments are appropriate,
they will be defined in the contract. Vendors are strongly encouraged to accept P-Card payments.
10. Financial Verification
Vendor verification prior to award: Vendor’s financial solvency may be verified through financial background checks via
Dun & Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County
reserves the right to reject RFBs/RFQs/RFPs based on information obtained through these background checks if it’s
deemed to be in the best interest of the County.
11. “Piggyback” Clause
Common purchasing practices in government include cooperative or “piggyback” purchasing among various units of
government or municipalities. This contract will be extended, with the authorization of the vendor, to other units of
government or municipalities at the same prices and/or discounts and terms and conditions. If another unit of
government or municipality decides to use this contract, the vendor must deal directly with the respective unit of
government or municipality concerning the placement of orders, issuance of the purchase orders, contractual disputes,
invoicing and payment. Brown County acts only as the “Contracting Agent” for those public agencies.
12. Other
1. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project to ensure
open and fair competition of future solicitations.
2. Laws: All services shall conform to all applicable industry, Federal, State and Local Laws, Codes, Ordinances, OSHA
requirements and Standards.
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