Project 2774 RFP Clinical Laboratory Services

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	621511 - Medical Laboratories
Posted Date:	Mar 17, 2026
Due Date:	Mar 24, 2026
Solicitation No:	Project 2774
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Clinical Laboratory Services; Project #2774

Request for Proposal (RFP)

For

Brown County

Clinical Laboratory Services

Project #2774

Publish Date:

February 24, 2026

Response

Deadline:

March 24, 2026

3:00 PM

CST

To:

Brown County Purchasing Department

Clinical Laboratory Services; Project #2774

Table of Contents

Project #2774 ...................................................................................................................................................................................................1

RFP PROJECT DETAILS ..................................................................................................................................................................................3

1. General ............................................................................................................................................................................... 3

2. Addendums......................................................................................................................................................................... 3

3. Contract Term..................................................................................................................................................................... 3

4. RFP Tentative Project Timeline........................................................................................................................................... 3

5. RFP Non-Mandatory Site Visit: March 5, 2026, at 10:00 AM ............................................................................................. 4

6. RFP Questions Due: March 9, 2026, by 1:00 PM ................................................................................................................ 4

7. RFP Questions & Answers Publish Date: March 12, 2026, by 3:00 PM .............................................................................. 4

8. RFP Due Date & Delivery Address Details: March 24, 2026, by 3:00 PM ........................................................................... 4

9. RFP Format & Submission Requirement............................................................................................................................. 5

10. Performance or Applicable Payment Bonds ....................................................................................................................... 5

11. RFP Method of Payment..................................................................................................................................................... 5

12. Financial Verification .......................................................................................................................................................... 5

13. “Piggyback” Clause ............................................................................................................................................................. 6

14. Other................................................................................................................................................................................... 6

15. RFP Attachments ................................................................................................................................................................ 6

ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ..................................................................................................... 7

ATTACHMENT B: RFP SCORING.......................................................................................................................................................................... 15

ATTACHMENT C: RFP COST SHEET .................................................................................................................................................................... 16

ATTACHMENT D: RFP REFERENCE DATA SHEET ............................................................................................................................................... 18

ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ............................................................................... 19

ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT............................................................................................................................. 20

ATTACHMENT G: RFP APPEALS ...................................................................................................................................................................... 21

ATTACHMENT H: CONTRACT INSURANCE REQUIREMENTS................................................................................................................................. 22

ATTACHMENT I: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE ........................................................................................................... 24

SIGNATURE PAGE ................................................................................................................................................................................................ 34

Clinical Laboratory Services; Project #2774

RFP PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a vendor for clinical laboratory services. All vendors are responsible for

any addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential

vendors are registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums

that may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. Contract Term

The term of the contract will be for a five (5) year period commencing approximately June 1, 2026 - May 31, 2031. The

contract may be extended up to three (3) additional one (1) year periods upon mutual agreement.

Renewal beyond the initial contract term is contingent upon the performance of the Contractor during the contract

period and upon availability of funds. These are not automatic renewals.

4. RFP Tentative Project Timeline

Please Note: These dates are for planning purposes. They represent the County’s desired timeline for implementing this

project. Any revision to the Due Date for submission of project will be made by addendum. All other dates may be

adjusted without notice, as needs and circumstances dictate

Human Services Committee pre-approval to publish project

County Board approval to publish project

RFP Published

RFP Non-Mandatory Site Visit

RFP Questions Due

RFP Questions & Answers Published

RFP Responses Due from Vendors

Preliminary RFP review to address potential budget issues

Selection Team Kickoff Meeting

Preliminary Scoring from proposal review

Interviews if required by

Reference checks if required by

Consensus Scoring Meeting & Selection

Send out Thank You & Intent to Award Letters by

Contract Negotiations / Complete Contract Signing by

Date

January 28, 2026

February 18, 2026

February 24, 2026

March 5, 2026

March 9, 2026

March 12, 2026

March 24, 2026

March 25, 2026

March 26, 2026

April 7, 2026

April 21, 2026

April 22, 2026

April 30, 2026

May 15, 2026

Time

(CST)

10:00 AM

1:00 PM

3:00 PM

Clinical Laboratory Services; Project #2774

5. RFP Non-Mandatory Site Visit: March 5, 2026, at 10:00 AM

Site visits are based on the date & time listed in the Tentative Project Time Line above

Contractors meet at

Community Treatment Center, 3150 Gershwin Drive, Green Bay, WI

54311

Site Visit conducted by:

Kara Gruber and/or Samantha Behling

Site Visit contact phone number:

920-391-4701

6. RFP Questions Due: March 9, 2026, by 1:00 PM

Questions-All questions related to this project must be in writing and received by the Brown County Purchasing

Department, no later than the due date.

• Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project #2774”.

7. RFP Questions & Answers Publish Date: March 12, 2026, by 3:00 PM

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.co

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with

the website can be made to (920) 448-4040.

8. RFP Due Date & Delivery Address Details: March 24, 2026, by 3:00 PM

Responses are due to Brown County Purchasing no later than the Due Date. Prospective vendors can submit proposals via

email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc. as outlined below:

Emailed proposal must include the following items:

• Be clearly marked in the subject line with perspective project #2774

• Include 2 separate electronic files:

 One file named proposal to include proposal excluding any pricing details.

 The other file named ‘pricing’ to include the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

o bcpurchasing@browncountywi.gov

 A courtesy email response will be generated after due date for receipt of all proposals.

Hand delivered or mailed proposal must include the following items:

• Be clearly marked with project #2774 on the outside of the sealed envelope or box in the lower left hand corner.

• Along with the proposal include one flash drive (no CD’s) containing the 2 files as follows:

 One file named proposal to include proposal excluding pricing details.

 The other file named ‘pricing’ and includes the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

Delivery Address for DHL, FedEx, Hand

Delivery, UPS, etc.

Brown County Clerk

Project 2774

305 E. Walnut St. Room 120

Green Bay, WI 54301

Clinical Laboratory Services; Project #2774

Delivery Address for Mail, USPS

Brown County Purchasing Department

Project 2774

305 E. Walnut St. 5th Floor

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time. Any

information received after the due date and time will be rejected. When hand delivering project; prospective vendors are

encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time

discrepancies between wall clocks, watches, cell phones, etc. will not be honored. Please make sure the outside package is

clearly labeled with the project number and description of the project when mailing proposals via a 3rd party delivery service.

This ensures the proposal can be applied to the appropriate project.

9. RFP Format & Submission Requirement

Any deviation from these requirements may result in the document submission to be considered non-responsive, thus

eliminating the vendor from consideration. The document submission shall include the following attachments:

• RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to each

requirement in your document submission.

• RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document submission in a

separate sealed envelope or separate file if submitted via email.

• RFP REFERENCE DATA SHEET (Attachment D) – Provide attachment with three (3) to five (5) references with your

document submission.

• RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) – Provide attachment if any of part of

your proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s.

19.36(5) Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records

Law. Prices always become public information when quotes/bids/proposals are opened, and therefore cannot be

kept confidential.

• RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign and date

the attachment and provide with your document submission.

10. Performance or Applicable Payment Bonds

Bonds are not required for this project.

11. RFP Method of Payment

• Contractor shall submit monthly invoices, within sixty (60) days from the end of the month of service to County for

reimbursement. Invoices should only contain services provided to uninsured clients for which the County is the payor.

Separate invoices may be requested for Outpatient Clinic services and a categorized invoice may be requested for

residential areas.

• Any invoice received after the deadline is considered late and must be submitted with a justification. The County in its

sole discretion reserves the right to deny payment of late invoices.

• The County may automatically deny invoices received beyond six (6) months after the clinical laboratory service took

place.

Payment Terms: Payments may apply as noted in Wisconsin Statute 66.0135. If milestone payments are appropriate they

will be defined in the contract. Vendors are strongly encouraged to accept P-Card payments.

12. Financial Verification

Vendor verification prior to award: Vendor’s financial solvency may be verified through financial background checks via

Dun & Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County

reserves the right to reject RFBs/RFQs/RFPs based on information obtained through these background checks if it’s

deemed to be in the best interest of the County.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Project 2774 RFP Clinical Laboratory Services

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