Project 2774 RFP Clinical Laboratory Services

Clinical Laboratory Services; Project #2774
Request for Proposal (RFP)
For
Brown County
Clinical Laboratory Services
Project #2774
Publish Date: February 24, 2026
Response March 24, 2026 3:00 PM CST
Deadline:
To:
Brown County Purchasing Department

Clinical Laboratory Services; Project #2774
Table of Contents
Project #2774 ................................................................................................................................................................................................... 1
RFP PROJECT DETAILS .................................................................................................................................................................................. 3
1. General ............................................................................................................................................................................... 3
2. Addendums......................................................................................................................................................................... 3
3. Contract Term ..................................................................................................................................................................... 3
4. RFP Tentative Project Timeline ........................................................................................................................................... 3
5. RFP Non-Mandatory Site Visit: March 5, 2026, at 10:00 AM ............................................................................................. 4
6. RFP Questions Due: March 9, 2026, by 1:00 PM ................................................................................................................ 4
7. RFP Questions & Answers Publish Date: March 12, 2026, by 3:00 PM .............................................................................. 4
8. RFP Due Date & Delivery Address Details: March 24, 2026, by 3:00 PM ........................................................................... 4
9. RFP Format & Submission Requirement............................................................................................................................. 5
10. Performance or Applicable Payment Bonds ....................................................................................................................... 5
11. RFP Method of Payment ..................................................................................................................................................... 5
12. Financial Verification .......................................................................................................................................................... 5
13. "Piggyback" Clause ............................................................................................................................................................. 6
14. Other ................................................................................................................................................................................... 6
15. RFP Attachments ................................................................................................................................................................ 6
ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ..................................................................................................... 7
ATTACHMENT B: RFP SCORING .......................................................................................................................................................................... 15
ATTACHMENT C: RFP COST SHEET .................................................................................................................................................................... 16
ATTACHMENT D: RFP REFERENCE DATA SHEET ............................................................................................................................................... 18
ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ............................................................................... 19
ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT ............................................................................................................................. 20
ATTACHMENT G: RFP APPEALS ...................................................................................................................................................................... 21
ATTACHMENT H: CONTRACT INSURANCE REQUIREMENTS ................................................................................................................................. 22
ATTACHMENT I: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE ........................................................................................................... 24
SIGNATURE PAGE ................................................................................................................................................................................................ 34

Clinical Laboratory Services; Project #2774
RFP PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a vendor for clinical laboratory services. All vendors are responsible for
any addendums issued for this project.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential
vendors are registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project
information off our website. Vendors who download project information must monitor our website for any addendums
that may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. Contract Term
The term of the contract will be for a five (5) year period commencing approximately June 1, 2026 - May 31, 2031. The
contract may be extended up to three (3) additional one (1) year periods upon mutual agreement.
Renewal beyond the initial contract term is contingent upon the performance of the Contractor during the contract
period and upon availability of funds. These are not automatic renewals.
4. RFP Tentative Project Timeline
Please Note: These dates are for planning purposes. They represent the County's desired timeline for implementing this
project. Any revision to the Due Date for submission of project will be made by addendum. All other dates may be
adjusted without notice, as needs and circumstances dictate
Time
Date
(CST)
Human Services Committee pre-approval to publish project January 28, 2026
County Board approval to publish project February 18, 2026
RFP Published February 24, 2026
RFP Non-Mandatory Site Visit March 5, 2026 10:00 AM
RFP Questions Due March 9, 2026 1:00 PM
RFP Questions & Answers Published March 12, 2026 3:00 PM
RFP Responses Due from Vendors March 24, 2026 3:00 PM
Preliminary RFP review to address potential budget issues March 25, 2026
Selection Team Kickoff Meeting March 26, 2026
Preliminary Scoring from proposal review April 7, 2026
Interviews if required by April 21, 2026
Reference checks if required by April 21, 2026
Consensus Scoring Meeting & Selection April 22, 2026
Send out Thank You & Intent to Award Letters by April 30, 2026
Contract Negotiations / Complete Contract Signing by May 15, 2026

Clinical Laboratory Services; Project #2774
5. RFP Non-Mandatory Site Visit: March 5, 2026, at 10:00 AM
Site visits are based on the date & time listed in the Tentative Project Time Line above
Contractors meet at Community Treatment Center, 3150 Gershwin Drive, Green Bay, WI
54311
Site Visit conducted by: Kara Gruber and/or Samantha Behling
Site Visit contact phone number: 920-391-4701
6. RFP Questions Due: March 9, 2026, by 1:00 PM
Questions-All questions related to this project must be in writing and received by the Brown County Purchasing
Department, no later than the due date.
* Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov
* Questions MUST be clearly marked in the subject line: "Questions for Project #2774".
7. RFP Questions & Answers Publish Date: March 12, 2026, by 3:00 PM
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
* Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
* AND on the DemandStar website at: www.demandstar.co
It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with
the website can be made to (920) 448-4040.
8. RFP Due Date & Delivery Address Details: March 24, 2026, by 3:00 PM
Responses are due to Brown County Purchasing no later than the Due Date. Prospective vendors can submit proposals via
email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc. as outlined below:
Emailed proposal must include the following items:
* Be clearly marked in the subject line with perspective project #2774
* Include 2 separate electronic files:
One file named proposal to include proposal excluding any pricing details.
The other file named 'pricing' to include the completed Attachment C: RFP Cost Sheet.
* Be received, dated & time stamped by the due date and received at the following address:
bcpurchasing@browncountywi.gov
o
A courtesy email response will be generated after due date for receipt of all proposals.
Hand delivered or mailed proposal must include the following items:
* Be clearly marked with project #2774 on the outside of the sealed envelope or box in the lower left hand corner.
* Along with the proposal include one flash drive (no CD's) containing the 2 files as follows:
One file named proposal to include proposal excluding pricing details.
The other file named 'pricing' and includes the completed Attachment C: RFP Cost Sheet.
* Be received, dated & time stamped by the due date and received at the following address:
Delivery Address for DHL, FedEx, Hand
Delivery, UPS, etc.
Brown County Clerk
Project 2774
305 E. Walnut St. Room 120
Green Bay, WI 54301

Clinical Laboratory Services; Project #2774
Delivery Address for Mail, USPS
Brown County Purchasing Department
Project 2774
305 E. Walnut St. 5th Floor
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time. Any
information received after the due date and time will be rejected. When hand delivering project; prospective vendors are
encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time
discrepancies between wall clocks, watches, cell phones, etc. will not be honored. Please make sure the outside package is
clearly labeled with the project number and description of the project when mailing proposals via a 3rd party delivery service.
This ensures the proposal can be applied to the appropriate project.
9. RFP Format & Submission Requirement
Any deviation from these requirements may result in the document submission to be considered non-responsive, thus
eliminating the vendor from consideration. The document submission shall include the following attachments:
* RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to each
requirement in your document submission.
* RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document submission in a
separate sealed envelope or separate file if submitted via email.
* RFP REFERENCE DATA SHEET (Attachment D) - Provide attachment with three (3) to five (5) references with your
document submission.
* RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) - Provide attachment if any of part of
your proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s.
19.36(5) Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records
Law. Prices always become public information when quotes/bids/proposals are opened, and therefore cannot be
kept confidential.
* RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign and date
the attachment and provide with your document submission.
10. Performance or Applicable Payment Bonds
Bonds are not required for this project.
11. RFP Method of Payment
* Contractor shall submit monthly invoices, within sixty (60) days from the end of the month of service to County for
reimbursement. Invoices should only contain services provided to uninsured clients for which the County is the payor.
Separate invoices may be requested for Outpatient Clinic services and a categorized invoice may be requested for
residential areas.
* Any invoice received after the deadline is considered late and must be submitted with a justification. The County in its
sole discretion reserves the right to deny payment of late invoices.
* The County may automatically deny invoices received beyond six (6) months after the clinical laboratory service took
place.
Payment Terms: Payments may apply as noted in Wisconsin Statute 66.0135. If milestone payments are appropriate they
will be defined in the contract. Vendors are strongly encouraged to accept P-Card payments.
12. Financial Verification
Vendor verification prior to award: Vendor's financial solvency may be verified through financial background checks via
Dun & Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County
reserves the right to reject RFBs/RFQs/RFPs based on information obtained through these background checks if it's
deemed to be in the best interest of the County.

Clinical Laboratory Services; Project #2774
13. "Piggyback" Clause
Common purchasing practices in government include cooperative or "piggyback" purchasing among various units of
government or municipalities. This contract will be extended, with the authorization of the vendor, to other units of
government or municipalities at the same prices and/or discounts and terms and conditions. If another unit of
government or municipality decides to use this contract, the vendor must deal directly with the respective unit of
government or municipality concerning the placement of orders, issuance of the purchase orders, contractual disputes,
invoicing and payment. Brown County acts only as the "Contracting Agent" for those public agencies.
14. Other
1. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project to ensure
open and fair competition of future solicitations.
2. Laws: All services shall conform to all applicable industry, Federal, State and Local Laws, Codes, Ordinances, OSHA
requirements and Standards.
3. License: Vendors performing work are required to have the necessary professional licenses for the state for which the
work is to be done. All applicable licenses must be current on the day of Contract execution and throughout the
length of the project.
4. Project Manager: Vendor shall provide a Project Manager who will act as a single point of contact for Brown County.
5. Rejection of Document Submission: Brown County reserves the right to accept or reject any or all submissions and to
waive any informality in the document.
6. Taxes: Brown County and its departments are exempt from payment of all federal, Wisconsin and local taxes on its
purchases except Wisconsin excise taxes.
15. RFP Attachments
A. RFP Scope of Work, Specifications / Drawings: Vendor must adhere to the scope of work described for this project.
B. RFP Scoring
C. RFP Cost Sheet
D. RFP Reference Data Sheet
E. RFP Designation of Confidential & Proprietary Information
F. RFP Addendum(s) Acknowledgement: Brown County reserves the right to make changes to this project. Any changes
in the scope of work shall be mutually agreed upon by the Vendor and the County.
G. RFP Appeals
H. Contract Insurance Requirements
I. Professional Contract for Service TEMPLATE: Vendors submitting documents must review the Professional Contract
for Service TEMPLATE. Sections that may be of concern must be identified and an explanation for the objection must
be provided with the Vendor document submission. If no objections are raised it shall be expected that the Vendor
agrees to the terms and conditions as stated.

Clinical Laboratory Services; Project #2774
ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS
(Potential vendors are expected to perform the following service in order to submit documents and to be awarded a
contract.) Please provide specific procedures and explanations to each requirement in your submitted documents.
INTRODUCTION
This request for proposal (RFP) invites vendors to submit proposals for providing clinical laboratory services to
clients at the Brown County Treatment Center. All clients, regardless of their insurance status, must receive
these services. Brown County shall remain financially responsible for laboratory services for uninsured clients
who do not have any other healthcare benefits or patient responsibility.
ELIGIBILITY REQUIREMENTS
To be considered for this award, individuals or organizations responding must be able to
comply with the following:
A. Organizations Transacting Business in Wisconsin: Chapters 178, 179, 180, 181, and
183 of the Wisconsin Statutes contain a general provision that the following shall not
transact business in this state until it has obtained a certificate of authority or
registration from the Department of Financial Institutions:
B. A foreign (out-of-state) corporation, Nonstock Corporation, limited partnership, limited liability
Company, cooperative association, or limited liability partnership. Therefore, in order to be
eligible for award, Firms meeting the above criteria must be registered to do business in the
State of Wisconsin with the Department of Financial Institutions
(https://www.wdfi.org/corporations/foreign_entities.htm) within ten (10) business days after
award but no later than prior to contract execution. Note: For assistance, please contact the
State of Wisconsin Department of Financial Institutions directly. Have at least two (2) years of
experience providing the clinical laboratory services sought.
C. Be fully licensed and certified in the State of Wisconsin to perform the services requested
prior to contract execution.
D. Provide Clinical Lab Services as listed under Scope of Services.
E. Provide Bi-directional EHR Integration with Netsmart myAvatar NX
F. Provide EHR integration with PointClickCare
DEFINITIONS
Term Definition
CLIA Clinical Laboratory Improvement Amendments
Contractor or Provider Firm awarded this RFP
County Brown County
DHS Wisconsin Department of Health Services
EHR Electronic Health Record
HIPAA Health Insurance Portability and Accountability Act
HITECH Health Information Technology for Economic and Clinical Health Act
NIDA National Institute on Drug Abuse
Proposer or
Organization responding to this RFP
Respondent

Clinical Laboratory Services; Project #2774
RFP Request for Proposal
SAMHSA Substance Abuse and Mental Health Administration
OVERVIEW
The Brown County Community Treatment Center provides inpatient and outpatient behavioral health
services to individuals over the age of 18 years old. Residential services include a sixteen-bed
psychiatric hospital, fifteen-bed crisis stabilization facility, and a sixty-three-bed skilled nursing facility.
Outpatient services include a behavioral health clinic, AODA counselors, case-management and other
community programs. The Brown County Community Treatment Center holds licensures compliant, but
not limited to DHS 34, 35, 36, 63, 75, 124, 132 and 83.
TARGET POPULATION
Characteristics of the target population for services being requested through this RFP are as
follows: Adult clients with primarily mental health or substance use disorders, but also various other
medical conditions, many of which require laboratory testing to monitor medications.COUNTY
RESPONSIBILITIES
G. County will notify Contractor via electronic ordering system, of tests requested per
provider orders with regard to each sample drawn.
H. County will provide Contractor with client's billing information. Contractor shall be
responsible for billing the correct payor source in a timely manner.
I. County shall provide a computer to access necessary programs to perform the
duties for the contracted staff of the awarded firm.
SCOPE OF SERVICES
The selected provider shall provide the following clinical laboratory services:
Drug Testing (example: urine and saliva)
Toxicology Testing (example: fentanyl)
Medical Lab Testing (CBC, CMP, medication levels, etc.), including complex processing such as
"pour off" or <2 hour processing time.
Point-of-Care Testing (includes waived urine drug POCT)
On-site, in-personPhlebotomy Services
Scheduling and coverage for in-person phlebotomy services
Bi-directional EHR Integration with Netsmart myAvatar NX
Clinical Laboratory Services
Courier Services for lab specimens
Customer Service Team
Additionally, at a minimum, Contractor will be expected to provide the following services stated in
sections A. - Clinical Laboratory Services, B. - Phlebotomy, C. - Interface Development, D. -
Specimen Analyzation, E. - Building Security, F. - Access Cards/IDs, G. - Reporting, H. - Billing
Services, I. - Invoices
Clinical Laboratory Services
Clinical laboratory services are generally provided (Monday through Friday) exclusive of County-
recognized holidays, 40-50hours a week. Reference below for county-recognized holidays
(scheduled dates to be provided to the Contractor at the time the contract is approved, and
annually, at the beginning of the calendar year):
* New Year's Eve and New Year's Day
* Memorial Day
* Independence Day
* Labor Day
* Thanksgiving Day and the day after Thanksgiving
* Christmas Eve and Christmas Day

Clinical Laboratory Services; Project #2774
* New Year's Eve and New Year's Day
At a minimum, Contractor shall provide the following services:
* In-house Phlebotomist and Phlebotomy Services.
* Local account management and dedicated customer service
* All supplies essential to the collection, identification, packaging and transportation of
specimens to the screening site. Specimen containers shall conform to the
applicable statutes to assure that the specimens, included in the per sample kit,
retain the integrity required to minimize the possibility of drainage or leakage
during shipping. Such supplies shall be provided to the County as needed, at no
additional cost to the County.
* Provide either an appointed driver or courier service that picks up and transports
specimens directly to the laboratory. Specimens will be picked up on an as-needed
basis. All costs associated with the transfer of the specimens to the laboratory are the
responsibility of the Contractor. If the Contractor uses an appointed driver to courier
service, specimens shall be picked up the same day as collection or the following day
at the very latest. STAT Laboratory transport additionally required, including weekends.
* Maintain copies of current driver's licenses, including current copies of proof of
auto insurance of staff providing specimen transportation.
* Daily pick up of samples, primarily Monday through Friday and on weekends as
needed. . Retrieval times shall be determined by the Contractor and County.
* Main laboratory and any alternate screening facilities shall have a Substance Abuse
and Mental Health Administration (SAMHSA/NIDA) Certification.
* The laboratory picking up and analyzing the samples for drug testing must utilize
procedures protecting the sample(s) identity.
* The Contractor shall analyze, complete the initial screen, and report test results to the
County generally within 24 hours after receipt by the laboratory, unless extenuating
circumstances such as STAT labs for receipt as soon as possible.
* All laboratory results shall be transmitted electronically to the County in a manner
consistent with Health Insurance Portability and Accountability Act (HIPAA) privacy
rules. Contractor will confirm fully to current Health Insurance Portability and
Accountability Act (HIPAA) regulations and meaningful use standards.
* Results shall include identifying patient information, which will include I.D. number and
patient name.
* Ensure ongoing training in customer service, technical skills, and compliance with state
and federal regulations, including CLIA standards.
* Assumes reliability of on-site coverage of its staff providing services.
* Contractor must use industry approved equipment and follow approved procedures
and guidelines for test collection, , laboratory processing, reporting of results, and
confidentiality standards.
* Contractor's personnel shall provide consultation regarding receipt, performance
results, and methodological/clinical interpretation of laboratory test results.
* Contractor is responsible for on-site lab service waste removal and reporting
requirements in accordance with applicable local laws, state laws, and
administrative codes including but not limited to Wisconsin Administrative Code
NR526.
* Agrees to provide services to the County in the event of a strike or other labor action
of the Contractor's employees.
* A record of all inspections conducted by the Contractor, any corrective action taken,
the time a problem was first identified, a clear description of the problem, and the time
elapsed between identification and completed corrective action, shall me provided to

Clinical Laboratory Services; Project #2774
the County upon request.
* Contractor may be requested to join Quality Assurance or Quality Improvement initiatives
as needed
Phlebotomy Services
* Phlebotomist shall provide coverage up to 50 hours a week , excluding County-
recognized holidays.
* Phlebotomist shall review all clinical laboratory orders prior to specimen collection.
* Phlebotomist shall properly label all specimen collections.
* Phlebotomist shall work with Contractor to maintain proper supply inventory.
* Phlebotomist shall document all tests performed.
Interface Development - Bi-directional Integration with Netsmart myAvatar NX -
Electronic Health Record (EHR)
Netsmart myAvatar(TM) NX is the LIS used throughout departments at the Brown County
Community Treatment Center Netsmart supports HL7 interfaces. The County's goal is to
work with the Contractor to integrate multiple aspects of care, including ordering and
viewing of clinical laboratory services and results within one cohesive user interface.
* Proposer shall describe its experience with integration of electronically delivered
clinical laboratory services with external electronic medical record systems.
* Contractor shall provide standards-based application program Interfaces (APIs) for
clinical laboratory ordering and viewing of results when needed of these integration
initiatives. Contractor shall work cooperatively with the County towards
implementation of this interface within thirty (30) days of Contract execution.
* Interface must be able to provide full bi-directional LIS integration for both structured
data and formatted report output.
* Contractor shall have the ability to receive and send electronic lab orders and results.
* Contractor must also have the ability to electronically track if a lab result was sent, but
not received by the County.
* Contractor is expected to maintain a comprehensive list of available clinical laboratory
orders.
* Contractor is responsible for costs to implement a new EHR interface including initial fees
and annual reoccurring subscription fees
* Contractor shall have the ability to remain flexible as County EHR versions may upgrade
regularly.
* Contractor is in agreement with Optum Change Network or will enter into agreement
with Optum Change Network and be responsible for any associated costs.
Specimen Analyzation
* Reflex Testing: Analysis of screenings (both negative and positive results) are to occur
upon receipt of specimen at laboratory.
* Specimens shall be screened for the presence of substance(s) as per requested panels,
at the levels specified in the applicable government codes and regulations. Each initial
screen shall be analyzed by immunoassay and all specimens identified as positive on
the initial screen shall be verified by gas chromatography/mass spectrometry (GC/MS)
technique.
* The Contractor shall assay each specimen for signs of possible adulteration by
performing two or more of the current definitive tests, i.e., creatine, oxidants, specific
gravity pH and/or nitrate.
* A quantitative test result measuring NG/ml, in addition to a qualitative test result,