Project 2583 RFB New HVAC Unit in Conference Room at P&RR
| Agency: | Brown County |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 11, 2023 |
| Due Date: | Apr 17, 2023 |
| Solicitation No: | Project 2583 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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New HVAC Unit in Conference Room at P&RR, Brown County Project #2583
LEGAL NOTICE
Brown County is accepting bids for a HVAC project in Green Bay, WI. A mandatory pre-bid site visit is scheduled for
Monday, April 17, 2023, at 9:00am CDT. Specifications are available on-line at: www.browncountywi.gov Departments >
Purchasing > Open Projects > Project 2583 and DemandStar at: www.demandstar.com
All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CDT
on Wednesday, April 26, 2023. Submit in a sealed envelope marked “Project 2583”. A public bid opening (no in-person)
will be conducted via WebEx. Call-in information will be provided via addendum. Brown County reserves the right to
accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not be
accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.
Published by Authority of
Port & Resource Recovery
By Patrick W. Moynihan, Jr.
Brown County Clerk
New HVAC Unit in Conference Room at P&RR, Brown County Project #2583
Request for Bid (RFB)
(Public Works Project Under $25,000)
For
Brown County
New HVAC Unit in Conference Room at P&RR
Project # 2583
Published Date: April 12, 2023
Bid Response Deadline: April 26, 2023
11:00 Local Time
AM
CDT
To:
Brown County Clerk
New HVAC Unit in Conference Room at P&RR, Brown County Project #2583
Table of Contents
LEGAL NOTICE .................................................................................................................................................................................................. 1
New HVAC Unit in Conference Room at P&RR...................................................................................................................................... 2
Project # 2583 .................................................................................................................................................................................................. 2
RFB PROJECT DETAILS .................................................................................................................................................................................. 4
1. General ............................................................................................................................................................................... 4
2. Addendums......................................................................................................................................................................... 4
3. RFB Tentative Project Timeline........................................................................................................................................... 4
4. RFB Mandatory Pre-bid Site Visit: April 17, 2023, at 9:00am ............................................................................................. 4
5. RFB Questions Due: April 19, 2022, by 3:00pm .................................................................................................................. 4
6. RFB Questions & Answers Published Date: April 21, 2023, by 3:00pm .............................................................................. 4
7. RFB Due Date & Delivery Address Details: April 26, 2023, by 11:00am ............................................................................. 5
8. RFB Selection Criteria ......................................................................................................................................................... 5
9. Award Notification.............................................................................................................................................................. 5
10. RFB Format & Submission Requirement............................................................................................................................. 5
11. Bond Requirements for this Project ................................................................................................................................... 6
12. RFB Method of Payment..................................................................................................................................................... 6
13. Financial Verification .......................................................................................................................................................... 6
14. Other................................................................................................................................................................................... 6
15. RFB Attachments ................................................................................................................................................................ 7
Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8
Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9
Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11
Attachment D: RFB Appeals ..................................................................................................................................................................... 12
Attachment E: Contract Insurance Requirements ........................................................................................................................... 13
Attachment F: NON-Professional Standard Contract Template ................................................................................................. 15
Signature Page .............................................................................................................................................................................................. 22
New HVAC Unit in Conference Room at P&RR, Brown County Project #2583
RFB PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for a HVAC
project. All contractors are responsible for any addendums issued for this project. County retains the right to award multiple
contracts on this project.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors
are registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project
information off our website. Vendors who download project information must monitor our website for any addendums that
may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. RFB Tentative Project Timeline
RFB Published
RFB Public Notice Advertised
RFB Mandatory Pre-bid Meeting
RFB Questions Due
RFB Questions & Answers Published
RFB Responses Due from Vendors via mail or hand
delivery
Send out Thank You & Intent to Award Letters by
Obtain all required signatures on Contract by
Date
April 12, 2023
April 12, 2023
April 17, 2023
April 19, 2023
April 21, 2023
April 26, 2023
May 2, 2023
May 15, 2023
Time
(CDT)
9:00 AM
3:00 PM
3:00 PM
11:00 AM
4. RFB Mandatory Pre-bid Site Visit: April 17, 2023, at 9:00am
Site visits are based on the date & time listed in the Tentative Project Time Line above
Contractors meet at
2561 S. Broadway, Green Bay, WI 54304
Site Visit conducted by:
Chad Doverspike
Site Visit contact phone number for
920-492-4955
questions:
5. RFB Questions Due: April 19, 2022, by 3:00pm
Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no
later than the due date.
• Questions can be delivered via email to: bcpurchasing@browncountywi.gov
• Questions MUST be clearly marked in the subject line: “Questions for Project # 2583”
MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED
6. RFB Questions & Answers Published Date: April 21, 2023, by 3:00pm
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
New HVAC Unit in Conference Room at P&RR, Brown County Project #2583
• AND on the DemandStar website at: www.demandstar.co
It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the
website can be made to (920) 448-4040.
7. RFB Due Date & Delivery Address Details: April 26, 2023, by 11:00am
Responses are due to Brown County Clerk no later than the Due Date.
Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.
IMPORTANT: Hand delivery of bids is accepted. Bid opening will still be conducted via
WebEx. No in-person bid opening.
Hard copy project information:
• Must be in Sealed envelope
• Must be clearly marked with perspective project #2583 on the outside of the sealed envelope in the lower left-hand
corner
• Must be received, dated & time stamped by the due date
• Refer to section 10 for format and submission requirements
Project Requirements:
• No fax or email bid accepted
• No bid may be withdrawn for ninety (90) days
• Pricing is to remain firm for a minimum of ninety (90) days
Bid opening will be via WebEx (no in-person bid opening). An addendum will be issued providing the
required call-in information
Delivery Address for Hand Delivered, DHL,
FedEx, Mail, UPS, USPS, etc.
Brown County Clerk
Project 2583
305 E. Walnut St. Room 120
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information
received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to
verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies
between wall clocks, watches, cell phones, etc. will not be honored.
Please make sure the outside package is clearly labeled with the project number and description of the project when mailing
bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.
8. RFB Selection Criteria
Selection will be based on qualified, responsible, and responsive bidder with lowest price.
9. Award Notification
Intent to Award or Thank You letters will be sent via email to all vendors submitting responses.
10. RFB Format & Submission Requirement
Any deviation from these requirements may result in the bid being considered non-responsive, thus eliminating the vendor
from consideration. The bid shall include the following completed attachments:
• INCLUDE RFB COST SHEET (SEE ATTACHMENT B)
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