Project 2790 RFB Museum HVAC Upgrades

Museum HVAC Upgrades, Brown County Project #2790
LEGAL NOTICE
HVAC upgrades
Brown County is accepting bids for at the Museum located in Green Bay, WI. A mandatory pre-bid site
www.browncountywi.gov
visit is scheduled for Tuesday, March 3, 2026, at 10:00am CST. Specifications are available on-line at:
Departments > Purchasing > Open Projects > Project 2790 and DemandStar at:
www.demandstar.com
All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CST
on Tuesday, March 17, 2026. Submit in a sealed envelope marked "Project 2790". A public bid opening (no in-person)
will be conducted via Microsoft Teams. Call-in information will be provided via addendum. Brown County reserves the
right to accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not
be accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.
Published by Authority of
Facilities
By Patrick W. Moynihan, Jr.
Brown County Clerk

Museum HVAC Upgrades, Brown County Project #2790
Request for Bid (RFB)
(Public Works Project Over $25,000)
For
Brown County
Museum HVAC Upgrades
Project # 2790
Published Date: February 19, 2026
Bidder's Proof of Responsibility Form
March 12, 2026 11:00 Local Time
Deadline (only required from the
AM CST
contractor submitting the bid) must be
emailed prior to bid opening to:
bcpurchasing@browncountywi.gov
Failure to provide by required date will
result in the automatic rejection of submitted
bid. Even if you have recently submitted this
form on a previous project, submittal is
required for every project requesting the
form.
March 17, 2026 11:00 Local Time
Bid Response Deadline:
AM CST
To: Brown County Clerk

Museum HVAC Upgrades, Brown County Project #2790
Table of Contents
LEGAL NOTICE .................................................................................................................................................................................................. 1
Museum HVAC Upgrades .............................................................................................................................................................................. 2
Project # 2790 .................................................................................................................................................................................................. 2
RFB PROJECT DETAILS .................................................................................................................................................................................. 4
1. General ............................................................................................................................................................................... 4
2. Addendums ......................................................................................................................................................................... 4
3. RFB Tentative Project Timeline ........................................................................................................................................... 4
4. RFB Mandatory Pre-bid Site Visit: March 3, 2026, at 10:00am .......................................................................................... 4
5. RFB Questions Due: March 6, 2026, by 3:00pm ................................................................................................................. 4
6. RFB Questions & Answers Published Date: March 10, 2026, by 3:00pm ........................................................................... 5
7. RFB Due Date & Delivery Address Details: March 17, 2026, by 11:00am .......................................................................... 5
8. RFB Selection Criteria ......................................................................................................................................................... 5
9. Award Notification .............................................................................................................................................................. 5
10. RFB Format & Submission Requirement ............................................................................................................................. 6
11. Bond Requirements for this Project ................................................................................................................................... 6
12. RFB Method of Payment ..................................................................................................................................................... 6
13. Financial Verification .......................................................................................................................................................... 7
14. Other ................................................................................................................................................................................... 7
15. RFB Attachments ................................................................................................................................................................ 7
Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8
Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9
Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11
Attachment D: RFB Appeals ..................................................................................................................................................................... 12
Attachment E: Contract Insurance Requirements ........................................................................................................................... 13
Attachment F: BIDDER'S CERTIFICATE ................................................................................................................................................ 15
Attachment G: BIDDER'S PROOF OF RESPONSIBILITY ................................................................................................................... 16
Attachment H: NON-Professional Standard Contract Template ................................................................................................ 19
Signature Page .............................................................................................................................................................................................. 26

Museum HVAC Upgrades, Brown County Project #2790
RFB PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the "Contractor" for a HVAC
upgrades project. All contractors are responsible for any addendums issued for this project.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors
are registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project
information off our website. Vendors who download project information must monitor our website for any addendums that
may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. RFB Tentative Project Timeline
Time
Date
(CST)
RFB Published February 19, 2026
RFB Public Notice Advertised February 19 & 26, 2026
RFB Mandatory Pre-bid Meeting March 3, 2026 10:00 AM
RFB Questions Due March 6, 2026 3:00 PM
RFB Questions & Answers Published March 10, 2026 3:00 PM
Bidder's Proof of Responsibility Form March 12, 2026 (Due at 11:00 AM
Must be emailed to bcpurchasing@browncountywi.gov least 5 days before RFB
Responses are due)
RFB Responses Due from Vendors via mail March 17, 2026 11:00 AM
Including Bidder's Certificate Form
PD&T Committee Pre-Approval to Contract April 7, 2026
County Board Approval to Contract April 15, 2026
Send out Thank You & Intent to Award Letters by April 16, 2026
Obtain all required signatures on Contract by April 30, 2026
4. RFB Mandatory Pre-bid Site Visit: March 3, 2026, at 10:00am
Site visits are based on the date & time listed in the Tentative Project Time Line above
Contractors meet at Museum, 210 Museum Place, Green Bay, WI 54303
Site Visit conducted by: Heather Reif
Site Visit contact phone number for 920-448-4554
questions:
5. RFB Questions Due: March 6, 2026, by 3:00pm
Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no
later than the due date.
* Questions can be delivered via email to: bcpurchasing@browncountywi.gov
* Questions MUST be clearly marked in the subject line: "Questions for Project #2790"
MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED

Museum HVAC Upgrades, Brown County Project #2790
6. RFB Questions & Answers Published Date: March 10, 2026, by 3:00pm
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
* Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
* AND on the DemandStar website at: www.demandstar.com
It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the
website can be made to (920) 448-4040.
7. RFB Due Date & Delivery Address Details: March 17, 2026, by 11:00am
Responses are due to Brown County Clerk no later than the Due Date.
Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.
IMPORTANT: Hand delivery of bids is accepted. Bid opening will be conducted via
Microsoft Teams. No in-person bid opening.
Hard copy project information:
* Must be in Sealed envelope
* Must be clearly marked with perspective project #2790 on the outside of the sealed envelope in the lower left-hand
corner
* Must be received, dated & time stamped by the due date
* Refer to section #10 for format and submission requirements
Project Requirements:
* No fax or email bid accepted
* No bid may be withdrawn for ninety (90) days
* Pricing is to remain firm for a minimum of ninety (90) days
Bid opening will be via Microsoft Teams (no in-person bid opening). An addendum will be issued
providing the required call-in information
Delivery Address for Hand Delivered, DHL,
FedEx, Mail, UPS, USPS, etc.
Brown County Clerk
Project 2790
305 E. Walnut St. Room 120
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information
received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to
verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies
between wall clocks, watches, cell phones, etc. will not be honored.
Please make sure the outside package is clearly labeled with the project number and description of the project when mailing
bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.
8. RFB Selection Criteria
Selection will be based on qualified, responsible, and responsive bidder with lowest price.
9. Award Notification
Intent to Award or Thank You letters will be sent via email to all vendors submitting responses.

Museum HVAC Upgrades, Brown County Project #2790
10. RFB Format & Submission Requirement
Any deviation from these requirements may result in the bid being considered non-responsive, thus eliminating the vendor
from consideration. The bid shall include the following completed attachments:
* AT LEAST 5 DAYS PRIOR TO THE DATE THE RFB RESPONSES ARE DUE YOU MUST ENSURE THAT BROWN COUNTY
RECEIVES THE BIDDER'S PROOF OF RESPONSIBILITY FORM (SEE ATTACHMENT G).
FORM CAN BE EMAILED TO: bcpurchasing@browncountywi.gov
Only the contractor submitting the bid must submit this form. Even if you have recently submitted this form on a
previous project, submittal is required for every project requesting the form. FAILURE TO PROVIDE BY REQUESTED
DATE PRIOR TO BID OPENING DATE WILL RESULT IN THE AUTOMATIC REJECTION OF THE BID
* INCLUDE RFB COST SHEET (SEE ATTACHMENT B)
* SUBMIT LIST OF SUBCONTRACTORS IF ANY ARE BEING USED FOR PROJECT
* INCLUDE BIDDER'S CERTIFICATE WITH YOUR BID (SEE ATTACHMENT F). FAILURE TO PROVIDE WILL RESULT IN THE
AUTOMATIC REJECTION OF THE BID. Even if you have recently submitted this form on a previous project, submittal
is required for every project requesting the form.
* RFB ADDENDUM ACKNOWLEDGEMENT (SEE ATTACHMENT C)
IF ADDENDUM(S) EXIST for this project, then sign and date the attachment and INCLUDE
* FAILURE TO PROVIDE MAY RESULT IN THE AUTOMATIC REJECTION OF THE BID
* IF REQUIRED, INCLUDE THE BID BOND WITH YOUR SUBMITTED BID. FAILURE TO PROVIDE WILL RESULT IN THE
AUTOMATIC REJECTION OF THE BID
11. Bond Requirements for this Project
Failure to submit a required Bid Bond concurrent with your bid will result in the automatic rejection of your bid.
Performance and Payment Bonds may be submitted after the Contract is awarded and signed.
* If your bid is under $50,000:
A Bid Bond is not required, and a Payment and Performance Bond is not required.
* If your bid is equal to or between $50,000 and $100,000:
A Bid Bond, or a Certified Check or a Cashier's Check substituting for a Bid Bond, in the amount of 5% of your bid is
required; and
If awarded the contract a Performance and Payment Bond for the total amount of your bid is required.
* If your bid is over $100,000:
A Bid Bond in the amount of 5% of your bid is required (submitting Certified Checks or Cashier's Checks substituting
for a Bid Bond is not acceptable if your bid is over $100,000 and will result in the automatic rejection of your bid);
and
If awarded the contract a Performance and Payment Bond for the total amount of your bid is required.
IMPORTANT: If you have any questions on bond requirements for this project please
email Purchasing at:
bcpurchasing@browncountywi.gov
12. RFB Method of Payment
One of two methods:
1. For projects that are to be completed within 60 days: Payment is net 30 days from completion and approval of project.
2. For all other projects: Partial payment may be made. The retainage shall be an amount equal to not more than 5% of
the cost until 50% of the work has been completed. At 50% completion, no additional amounts shall be retained and
partial payments shall be made in full to the contractor unless the architect or engineer certifies that the job is not
proceeding satisfactorily. At 50% completion or any time thereafter when the progress of the work is not satisfactory,
additional amounts may be retained but in no event shall the total retainage be more than 10% of the value of the work
completed. Upon substantial completion of the work, an amount retained may be paid to the contractor.

Museum HVAC Upgrades, Brown County Project #2790
If milestone payments are appropriate they will be defined in the contract. Payment terms: Payments may apply as noted in
Wisconsin Statute 66.0135. Vendors are strongly encouraged to accept P-Card payments.
13. Financial Verification
Vendor verification prior to award: Vendor's financial solvency may be verified through financial background checks via Dun
& Bradstreet or other means (e.g., Wisconsin Circuit Court Access, UCC, etc.) prior to contract award. Brown County reserves
the right to reject RFBs/RFQs/RFPs based on information obtained through these background checks if it's deemed to be in
the best interest of the County.
14. Other
1. Guarantees & Warranties: Guarantees and warranties on workmanship and materials shall be started in your bid.
2. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project to ensure open
and fair competition of future solicitations.
3. Laws: All work shall conform to all applicable industry, Federal, State and Local Laws, Codes, Ordinances, OSHA
requirements and Standards.
4. License: Contractors performing work are required to have a Contractor's License for the state for which the work is to
be done. All Licenses for any contractors must be current on the day of bidding and throughout the length of the project.
5. Measurements: Contractors are responsible for all measurements.
6. Permits: Contractor shall be responsible for securing all permits and underground utility locates.
7. Project Manager: Vendor shall provide a Project Manager who will act as a single point of contact for Brown County.
8. Rebate Incentives: All Contractors must indicate in their bid if they intend to apply for any rebate incentives from Focus
on Energy related to this project.
9. Rejection of Submission: Brown County reserves the right to accept or reject any or all bids/proposals, to waive any
technicality in any bid/proposal submitted and/or to request clarification of any bid/proposal.
10. Site Protection / Cleanup: Contractor is responsible for the proper handling of materials to include discard of debris and
keeping the work site clean. Any cutting of sidewalks or parking areas must be patched accordingly. Contractor is
responsible for restoring any ground or landscaping disruption due to construction of this project.
11. Taxes: Brown County and its departments are exempt from payment of all federal, Wisconsin and local taxes on its
purchases except Wisconsin excise taxes.
12. Unfair Advantage: The County prohibits vendors, who have been awarded a contract and provided drawing
specifications, from being able to bid on future construction projects related to those drawings to avoid a potential unfair
advantage.
15. RFB Attachments
A. RFB Scope of Work, Specifications / Drawings: Contractor must adhere to specifications/drawings for this project.
B. RFB Cost Sheet
C. RFB Addendum Acknowledgement: Brown County reserves the right to make changes to this project. Any changes in
the scope of work shall be mutually agreed upon by the Contractor and the County.
D. RFB Appeals
E. Contract Insurance Requirements
F. Bidder's Certificate Form
G. Bidder's Proof of Responsibility Form - NOTE: This form must be received by Brown County not less than 5 days prior
to the date and time set for the opening of bids.
H. NON-Professional Standard Contract Template: Contractors submitting bids must review the NON-Professional
Standard Contract document. Sections that may be of concern must be identified and an explanation for the objection
must be provided with bid submission. If no objections are raised, it shall be expected that the contractor agrees to the
terms and conditions as stated.

Museum HVAC Upgrades, Brown County Project #2790
ATTACHMENT A: RFB SCOPE OF WORK, SPECIFICATIONS / DRAWINGS
IF THERE IS ANY CONFLICTING INFORMATION BETWEEN THE ATTACHMENTS CONTAINED WITHIN ATTACHMENT A, THE TERMS AND
CONDITIONS WITHIN THE RFB TAKE PRECEDENCE OVER THE ATTACHMENT A DOCUMENTS
SEE ATTACHMENT 1 FOR PROJECT MANUAL POSTED ON THE WEBSITE
SEE ATTACHMENT 2 FOR DRAWINGS POSTED ON THE WEBSITE

Museum HVAC Upgrades, Brown County Project #2790
ATTACHMENT B: RFB COST SHEET
(Use of this form is required when submitting your documents; do not submit copy of project details with your submission)
Vendor Information
COMPANY PHYSICAL LOCATION INFORMATION
Legal Name:
Address:
City: State: Zip:
Phone: Fax:
Federal ID #: Website:
COMPANY REMIT INFORMATION (where to send payment, if different than above)
Billing Name:
Name to print on check, if different than above
Address:
City: State: Zip:
Accounts Payable Contact: Phone:
Accounts Payable Email: Payment Terms:
CONTACT INFORMATION / PRIMARY PERSON TO NOTIFY FOR INTENT TO AWARD OR THANK YOU
Primary Name: Title:
Email:
CONTACT INFORMATION / SECONDARY PERSON TO NOTIFY FOR INTENT TO AWARD OR THANK YOU
Secondary Name: Title:
Email:
CONTACT INFORMATION / PROJECT MANAGER
Project Manager Name: Title:
Phone: Fax:
Email:
CONTACT INFORMATION / PERSON AUTHORIZED TO SIGN CONTRACT
Contract Signer Name: Title:
Phone: Fax:
Email:
Does your Company accept MasterCard Credit Card for payment? YES NO (Circle one)
If credit card payment is accepted, do you charge a service fee? YES NO (Circle one)
If yes, service fee is %

Museum HVAC Upgrades, Brown County Project #2790
Comments:
Does your Company accept the Brown County Standard Contract? YES NO (Circle one)
Comments:
RFB Pricing
BASE BID:
Provide costs for all labor, materials, and equipment to complete the project in strict accordance to the Specifications and/or
Drawings
FOR THE SUM OF
________________________________________________________________________
Dollars ($_______________________________________________________________)
Pricing Will be Held for 90 days
*All pricing is to be inclusive of all costs including travel and meals.