Programming Services to the Durham Youth Works Prog. (DYP)2024 Summer Work-Based Learning & Training
| Agency: | City of Durham |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 28, 2024 |
| Due Date: | Apr 26, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFP# 24-0024
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| Bid Title: |
Programming Services to the Durham Youth Works Prog. (DYP)2024 Summer Work-Based Learning & Training
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| Category: | Requests for Proposals/Qualifications and Services |
| Status: | Open |
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Request for Performance for Programming Services to the Durham
YouthWorks Program (DYP)2024 Summer Work-Based Learning & Training
Program
RFP# 24-0024
Issued March 26, 2024
A. Overview
The Durham YouthWorks 2024 program is the latest iteration of a historical Durham tradition. Formed
over 20 years ago as the Mayor’s Summer Job Program, the Durham YouthWorks Program (DYP,
YouthWorks) has continuously transformed itself to expand its scope and provide positive impact and
training opportunity for Durham youth. The core program provides youth with career readiness skills,
often referred to as “essential or soft skills.” In a recent workforce development forum, private sector
partners expressed the need for new entry level talent to have strong work readiness abilities, such as a
positive attitude, effective workplace communication, thoughtful problem solving, how to work with a
team, and even demonstrating dependability and motivation.
Imparting these skills to DYP participants requires a tailored approach that is uniquely suited to meet
the instructional needs of this age cohort. Therefore, the YouthWorks program seeks program providers
to accomplish the goal of both teaching and coaching youth participants the work readiness skills they
will need to enter the evolving workplace.
While the impacts of the COVID-19 pandemic have had a devastating and traumatic impact on the entire
community – one of the hardest hit in our population are Durham Youth. In an effort to take advantage
of the widespread pivot to virtual learning and remote working, Durham YouthWorks is seeking
providers that can incorporate virtual experiences as part of a meaningful training experience, providing
a comprehensive approach to work-based learning and training.
For Summer 2024, Durham YouthWorks will be delivered in two parts, with Part 1 covering
asynchronous workplace readiness training and Part 2 focusing on Career Pathways exposure. Part 2 of
the program will take place over the course of at least 2-weeks, in a 40-hour program structured to
provide Career Pathways training through a project-based curriculum that will enhance and focus on
developing YouthWorks participants’ problem solving, creative thinking and team work skills. This work-
based learning and training experience can be delivered completely virtual, or it may contain hybrid site-
based opportunities.
Through this Request for Proposals (RFP), The City is requesting the submission of bids from
organizations and enterprises to provide a minimum of 40 hours for a minimum of 50 participants in
providing work readiness skills, often referred to as “soft skills.” As enumerated above, these skills have
been broadly identified to include, among other elements, positive attitude, effective workplace
RFP for Durham YouthWorks Summer 2024 Program
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communication, thoughtful problem solving, how to work with a team, and even the demonstration of
dependability and motivation.
B. Scope of Work
Description
In a learning environment, a curriculum has been broadly defined as the totality of structured
experiences that occur in a specific educational process. For the purposes of this RFP, Durham
YouthWorks is defining the term “curriculum” to mean a program or product that encompasses a series
of planned lessons, projects, and/or trainings resulting in the advancement of the knowledge, skills and
abilities of the participant in general or in a specific subject focus.
The Summer 2024 Program period will run in a 4-week Sessions from July 8, 2024 to August 2, 2024.
Submissions should provide curriculum proposals that will be delivered during Weeks 1-2 in each of
the three Sessions. It is expected that the session will be comprised of four 20-hour weeks from
8:30am-12:30pm Monday through Friday, for a total of 80 program hours.
Again:
We are looking for the providers to provide at least 40 hours of virtual (and potentially hybrid)
instruction focusing on Career Pathway exploration in a project-based environment that will strengthen
problem-solving, creative thinking, and team building skills.
We will provide soft skills component in a 40-hour asynchronous work readiness training from April 2nd
through May 10th.
The Office of Economic and Workforce Development will make funding awards to for profit and non-
profit virtual or site-based (see Note below) curriculum providers. Multiple projects may be awarded.
Funded projects are expected to include:
▪ Comprehensive curriculum providing an interactive experience that will provide career
readiness training.
▪ Curriculum must include components that encourage learning techniques tailored to meet the
needs of DYP participants.
▪ Curriculum must be deliverable to a minimum of 50 participants over 40 hours.
▪ Curriculum should be innovative, engaging, and age appropriate.
Note regarding Site-based programs: In response to COVID-19 and site supervision requirements for
youth, site-based programs must comply with all relevant health and safety standards as set by North
Carolina and the City of Durham Risk Management Division. This compliance extends to any program-
related facilities and activities, including transportation provided as part of the Durham YouthWorks
program.
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C. Application Process
Schedule
▪ RFP Issued: March 26, 2024
▪ RSVP Deadline for RFP workshop: April 3, 2024 at 5:00 PM
▪ RFP workshop: April 5, 2024 at 11:00 AM
▪ Proposals Due: April 26, 2024 at 5:00 PM
▪ Evaluation of Proposals: April 29, 2024 – May 1, 2024
▪ Virtual Interviews: Week of April 26, 2024
▪ Notification on Award/Non-Award: Week of May 6, 2024
▪ Anticipated Execution of Contract: May 2024
Addendums
The City may issue addendums to the RFP with additional information or clarifications. The cover letter
should list the last addendum that the City issues for this RFP, with a statement such as: The
undersigned applicant has read all the addendums issued by the City for this RFP, through and including
Addendum No.____.
Virtual RFP Workshop
The City will conduct a virtual RFP Workshop on the date and time indicated above. During the
workshop, City designees will endeavor to provide responses to, and/or additional clarification for any
questions. Interested parties should register for the workshop by the RSVP deadline by emailing
james.dickens@durhamnc,gov. Please use the following link to join the Zoom Meeting
https://us06web.zoom.us/j/85258819024?pwd=aKx9ctSM8byS7ymSTIJDCGoSiYDFUV.1
Meeting ID: 852 5881 9024
Passcode: 5U0a97.
Individuals who experience problems registering with this link should E-mail
james.dickens@durhamnc.gov to request login information for the workshop. Please write ‘RSVP for
YouthWorks Program” in the subject line.
Submission of Qualifications
Applicants are requested to provide a complete electronic version of their submission via E-mail to
james.dickens@durhamnc.gov . Please write ‘Submission for YouthWorks Summer 2024 Program RFP”
in the subject line. Applicants should see that their submissions are received by the date and time
indicated above under “Schedule”. Applicants should receive an E-mail from the City confirming receipt
of submissions. Applicants who do not receive a confirmation E-mail within 24 hours should contact the
City using the E-mail address above to confirm receipt. Any submission received after April 26, 2024 at
5:00 PM will not be accepted. All RFP responses should be submitted via email to
james.dickens@durhamnc.gov by proposal deadline.
Applicants should be aware that the City of Durham’s electronic mail system will only allow attachments
that are 75 MB or smaller in size. If an applicant desires to submit an attachment that exceeds this size
limit, then the applicant must provide a link to a site where the file can be found and downloaded.
RFP for Durham YouthWorks Summer 2024 Program
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Interviews
The Office of Economic and Workforce Development intends to conduct interviews via video conference
as part of the review process. Applicants will be informed in writing of any planned interviews.
Equal Business Opportunity Program (EBOP)
It is the policy of the City to provide equal opportunities for City contracting for underutilized firms
owned by minorities and women doing business in the City’s Contracting Marketplace. It is further the
policy of the City to prohibit discrimination against any firm in pursuit of these opportunities, to conduct
its contracting activities so as to prevent such discrimination, to correct present effects of past
discrimination and to resolve complaints of discrimination. This policy applies to all professional services
categories.
While there are no Underutilized Business Enterprise (UBE) participation goals for this project, in
accordance with the Ordinance, all proposers are required to submit the Participation Documentation
included in the Equal Business Opportunity Program forms package (located in Appendix A) as part of
their response. Responses that do not contain the Participation Documentation form be deemed
nonresponsive and ineligible for consideration. The Letter of Intent to Perform as a Subconsultant form
included with the Equal Business Opportunity Program forms should be completed only if an UBE firm
will be utilized. These forms must be submitted with the qualifications. The “UBE Goals Not
Met/Documentation of Good Faith Efforts” form and the “Post Proposal Submission Deviation” form are
not applicable at this time.
The Department of Finance – Underutilized Business Compliance Division is responsible for the Equal
Business Opportunity Program. All questions about the Equal Business Opportunity Program forms
should be referred to department staff at (919) 560 - 4180.
D. Qualifications Content and Format
Responses should include the following information.
1. Cover Letter - Please see Appendix A for a template.
2. Applicant information – Provide the following information:
o State the full, exact name of the applicant. If the applicant is a consortium of more than
one entity, provide the name and address for the lead entity.
o State whether the applicant is an individual, corporation, limited partnership, general
partnership, limited liability company, professional corporation, professional
association, etc.
o If the applicant is anything other than an individual or a general partnership, specify the
State under which the entity is organized.
o If the State under which the entity is organized is not North Carolina, specify whether
the applicant has received a certificate of authority from the N. C. Secretary of State to
transact business in North Carolina. (If not currently registered, successful applicant will
be required to register with the N.C. Secretary of State prior to contract execution.)
o State whether the entity is in existence at the time the qualifications are submitted, and
if not, whether and when the applicant intends to officially form the entity.
o State the names and titles of the individuals who will sign the contract with the City.
RFP for Durham YouthWorks Summer 2024 Program
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3. Employer Identification Number (EIN) – Please provide the EIN for the applicant and/or lead
agency of a consortium.
4. Application contact – Provide the name, title and contact information, including mailing address,
phone number and E-mail of the person whom the City should contact regarding this response.
5. Statement of Qualifications – In no more than seven (7) pages, applicants should describe their
experience in the past five years (2015 or later) in the following categories:
o Providing training and curriculum delivery to youth ages 14-15,
o Experience with career readiness, apprenticeships, internships, or other work-based
learning,
o Youth focused programming/activities
To the extent possible, applicants should provide data and other success measures that describe
how effective the activities completed by the applicant were in achieving the stated goals.
6. Understanding of the Scope of Work– In no more than three (3) pages, applicants should provide
an overview of their approach to completing the proposed scope of work. This should include a
description of the roles and responsibilities for key staff and subcontractors (if any).
7. Key Staff – Applicants should identify and provide resumes for all staff that are expected to be
engaged in the proposed curriculum delivery work.
8. Sample Materials - The Applicant should provide at least one example of a curriculum plan.
Please see Appendix B for template.
9. Sample Budget – Applicants should provide budgets for all direct costs and expenses only,
relating (or if potentially relating - please specify in detail) to program delivery including the
following:
Expense
Instructor
Curriculum module(s)
Curriculum materials
Sub-Total
Comments
Additional Expenses (may not apply)
Facility usage
Transportation
TOTAL COST
10. References – Applicants should provide the name, title and contact information (phone and E-
mail) for three (3) current or former clients that can speak the applicant’s experience and
qualifications.
RFP for Durham YouthWorks Summer 2024 Program
Page 5
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