PROFESSIONAL SURVEYING SERVICES ON AN AS-NEEDED BASIS

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	541370 - Surveying and Mapping (except Geophysical) Services
Posted Date:	Jan 23, 2026
Due Date:	Mar 4, 2026
Solicitation No:	98765-SURVEYING
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
98765-SURVEYING	PROFESSIONAL SURVEYING SERVICES ON AN AS-NEEDED BASIS Original: 98765-SURVEYING	01/23/2026	03/04/2026 4:00:00 PM CT

Contact Information for Bid # 98765-SURVEYING

Department	Non State - City of Mandeville
Section	Purchasing
Dept Code	98765
Contact	RuthAnn Chadwick
Address	3101 E Causeway Approach Mandeville, LA 70448
Phone	985-626-3144, Ext. 202
Fax	985-626-7929
Email	RCHADWICK@CITYOFMANDEVILLE.COM
URL	https://www.cityofmandeville.com/

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City Of Mandeville

Request For Statements Of Qualification

PROFESSIONAL SURVEYING

SERVICES ON AN AS-NEEDED

BASIS

FISCAL YEAR 2026

Deadline for Submission: Wednesday,

March 4, 2026, at 4:00 PM

Note: Any firms presently on the City's approved Engineering Services pre-qualified list and/or

submitting for the 2026 Supplemental Engineering Services RFQ which have in-house professional

surveying capabilities SHALL submit a separate Statement of Qualifications (SOQ) for this Professional

Surveying Services RFQ.

CITY OF MANDEVILLE

REQUEST FOR STATEMENTS OF QUALIFICATION

PROFESSIONAL SURVEYING SERVICES ON AN AS-NEEDED BASIS

FISCAL YEAR 2026

Deadline for Submission: Wednesday, March 4, 2026, at 4:00 PM

The City of Mandeville is soliciting Statements of Qualifications (SOQ) from individuals or firms interested and qualified to

provide professional surveying services pursuant to the City of Mandeville's projects on an as-needed basis.

Project disciplines for which services are generally required shall include, but are not limited to, the following:

• Boundary and title surveys, such as boundary surveys, ALTA/NSPS land title surveys, plats and legal descriptions,

right-of-way surveys, corner records, etc.

• Construction and engineering surveys, such as topographic surveys, construction staking/layout, as-built surveys,

utility surveys, route surveys, photogrammetric surveys, etc.

• Aerial Surveying (Photogrammetry, LIDAR).

• Other specialized and survey support services, such as floodplain surveys and elevation certificates, bathymetric

survey, etc.

All services shall be provided on an as-needed basis, and there shall be no guarantee as to the amount of work the

individual(s) or firm(s) will be assigned during the term of the agreement.

The City of Mandeville will maintain an "Approved Professional Surveying Services Consultants List." The resulting pre-

qualified list shall be effective for a period not less than twenty-four (24) months. As capital improvement projects and/or

the need for professional surveying services arise, firms will be selected based on the necessary qualifications for the

specific project.

Important Note: Any firms presently on the City's approved Engineering Services pre-qualified

list and/or submitting for the 2026 Supplemental Engineering Services RFQ which have in-house

professional surveying capabilities SHALL submit a separate Statement of Qualifications (SOQ)

for this Professional Surveying Services RFQ.

The City of Mandeville Approved List of Engineering Firms is attached as Attachment A.

Interested parties may obtain the RFQ package by contacting the Purchasing Agent at 985-624-3107 or

purchasing@cityofmandeville.com, or via the Central Auction House website, www.centralauctionhouse.com.

Any inquiries must be received in writing before 4:00 PM on Wednesday, February 25, 2026. Inquiries shall be emailed to

the Purchasing Agent at purchasing@cityofmandeville.com.

I. Submission Requirements

A. Required Documents

A complete Statement of Qualifications (SOQ) must contain the following documents:

CITY OF MANDEVILLE | 2026 RFQ SURVEYING SERVICES Page 1 of 8

1. An introduction letter.

2. The City of Mandeville’s SOQ Questionnaire for Professional Surveying Services (Attachment 1).

3. A completed Standard Form (SF) 330, Architect-Engineer Qualifications Questionnaire.

4. An IRS Form W-9.

5. A Certification Form issued by the State of Louisiana for a registered Disadvantaged Business Enterprise (DBE)

and/or Women-Owned Small Business (WOSB) (if applicable).

6. A current Certificate of Insurance meeting the requirements stated below.

B. Submission Methods

Firms have two options for submitting their SOQ:

1. Electronic Submission (Preferred): Submissions may be made online at www.centralauctionhouse.com. For

questions relating to the electronic submission process, please call Central Auction House at 225-810-4814.

2. Physical Submission: Non-electronic SOQs may be delivered to the Office of the Purchasing Agent, Mandeville

City Hall, 3101 East Causeway Approach, Mandeville, LA 70448. Firms shall submit one (1) marked original and two

(2) copies AND/OR an electronic scanned (PDF) file on a USB thumb drive.

Note: Emailed SOQs will not be accepted.

C. Packaging for Physical Submissions

All physical submissions must be delivered in a sealed envelope marked as follows:

• Sealed SOQ: CITY OF MANDEVILLE PROFESSIONAL SURVEYING SERVICES ON AN AS-NEEDED BASIS,

FISCAL YEAR 2026

• Submission Due Date & Time: Wednesday, March 4, 2026, 4:00 PM

• Attention: PURCHASING AGENT

• Include: INDIVIDUAL/FIRM NAME, ADDRESS

The firms submitting a Statement of Qualifications must identify all sub-consultant firms which they expect to use to provide

specialized professional surveying services for which they are not capable of providing and submit a Statement of

Qualifications for each sub-consultant firm. No submittals will be accepted after the deadline.

D. Document Formatting & Mandatory Affidavits

All submitted documents must be machine-readable (OCR scannable). The following documents are not required at the

time of SOQ submission but MUST be submitted by the selected firm(s) prior to contract approval:

• Campaign Contribution Affidavit (48-month reporting period).

• Non-Collusion Affidavit.

• E-Verify Affidavit (pursuant to R.S. 38:2212.10).

• Vendor Code of Conduct Acknowledgement.

II. Insurance Requirements

The selected individual or firm shall secure and maintain, at its own expense, insurance that will protect it and the City of

Mandeville from claims which may arise from the performance of services under this agreement. All insurance is to be

placed with insurers authorized to do business in Louisiana and holding an A.M. Best rating of no less than A-, Category VII.

A. Required Coverages & Minimum Limits

CITY OF MANDEVILLE | 2026 RFQ SURVEYING SERVICES Page 2 of 8

• Professional Liability (Errors & Omissions): Minimum limits of $1,000,000 per occurrence and $2,000,000 in the

aggregate.

• Commercial General Liability (CGL): At least $1,000,000 per occurrence and a $2,000,000 general aggregate limit

per project.

• Business Automobile Liability: A minimum combined single limit of $1,000,000 per occurrence for bodily injury

and property damage.

• Workers’ Compensation and Employer’s Liability: Workers’ Compensation coverage as statutorily required.

Employer’s Liability coverage with minimum limits of $1,000,000 each accident, $1,000,000 each disease, and a

$1,000,000 disease policy aggregate.

• Excess/Umbrella Liability: At least $3,000,000 per occurrence on a follow-form basis over the underlying General

Liability, Auto Liability, and Employer’s Liability policies.

B. Required Policy Endorsements & Conditions

• Additional Insured: The City of Mandeville, its officers, agents, employees, and volunteers shall be named as an

Additional Insured on all General Liability, Automobile Liability, and Excess/Umbrella Liability policies.

• Waiver of Subrogation: The contractor’s insurers shall issue an endorsement waiving all rights of subrogation

against the City of Mandeville.

• Notice of Cancellation: Policies shall not be canceled or substantively changed without thirty (30) days prior

written notice of cancellation given to the City.

• Subcontractors: The contractor is responsible for requiring that all subcontractors meet these same insurance

requirements.

III. Minimum Requirements for Selection

Individuals or firms under consideration shall meet the following minimum criteria:

• Principal Experience: Have at least one Principal who is a professional land surveyor registered as such in the

State of Louisiana.

• Professional in Charge: A professional in charge of the project, who is a professional land surveyor registered in

Louisiana, with a minimum of ten (10) years of experience in providing professional surveying services. (A

subcontractor may not be used to meet this requirement.)

• Project Examples: Provide 3-5 examples of completed projects for each relevant professional surveying

discipline category for which the firm is submitting.

• Resumes: Provide resumes of the lead professional and key staff who will be responsible for project work,

including drafting services.

IV. Compensation & Task Orders

C. Compensation Basis:

Compensation for the required services will be made on an hourly rate basis, a fixed fee basis, or a combination of both,

depending on the scope and complexity of the work. The City reserves the right to determine the method of payment. All

fees shall be negotiated and shall be mutually agreeable to both parties. Contracts will be task order based with no

minimum guaranteed value.

D. Task Order Authorization:

No work shall commence, and no costs shall be incurred by the firm, until a specific written Task Order and Notice to

Proceed have been issued and executed by the City of Mandeville.

CITY OF MANDEVILLE | 2026 RFQ SURVEYING SERVICES Page 3 of 8

V. Federal Funding Compliance

In the event that a project is funded in whole or in part by federal funds (including, but not limited to, FEMA, HUD/CDBG,

ARPA, or other federal grant programs), the resulting contract and any task orders issued thereunder shall be subject to all

applicable federal laws, regulations, and executive orders. This includes, but is not limited to:

• Compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal

Awards (2 CFR Part 200).

• Byrd Anti-Lobbying Amendment (31 U.S.C. 1352).

• Debarment and Suspension requirements (Executive Orders 12549 and 12689).

• Compliance with the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act (33 U.S.C.

1251-1387), as amended.

• Prohibition on certain telecommunications and video surveillance services or equipment (2 CFR 200.216).

• Domestic preferences for procurements (2 CFR 200.322).

Firms must be registered and active in the System for Award Management (SAM.gov) and not be debarred or suspended

from federal procurement programs.

VI. Evaluation Criteria

SOQs will be reviewed and scored by a selection committee under the following criteria:

Criteria

Professional training and experience in relation to the type of professional surveying

services required for the project.

Possible

Points

Past performance by the individual or firm to provide the type of professional surveying

services.

Location of principal office where the work will be performed: Within the City of Mandeville

(15 Pts); within St. Tammany Parish (15 Pts); within 50 miles of the City of Mandeville (10 15

Pts); or outside Louisiana (5 Pts).

Capacity for completion of work, taking into consideration firm's workload and extent of

staff (professional and support personnel).

Adversarial legal proceedings and/or disputes between the City of Mandeville and the

individual or firm submitting to perform under this RFQ.

Disadvantaged Business Enterprise (DBE) or Women-Owned Small Business (WOSB): Five (5) bonus points

will be added to the total score for firms that are certified as a Disadvantaged Business Enterprise (DBE) or

Women-Owned Small Business (WOSB) with the State of Louisiana. To receive these points, the proposer must

include a valid copy of their certification issued by the State of Louisiana with their Statement of Qualifications.

The City of Mandeville is an equal opportunity entity and does not discriminate on the basis of race, color,

national origin, sex, or disability in its programs or activities. The City strongly encourages the participation of

Disadvantaged Business Enterprises (DBEs), Minority-Owned Business Enterprises (MBEs), Woman-Owned

Business Enterprises (WBEs), and firms certified by the State of Louisiana Hudson Initiative (Small and

Emerging Business Development Program) in all solicitations.

CITY OF MANDEVILLE | 2026 RFQ SURVEYING SERVICES Page 4 of 8

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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PROFESSIONAL SURVEYING SERVICES ON AN AS-NEEDED BASIS

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