Professional Services for Sanitary Wastewater Pump Station Upgrades Addendum 3

Agency: City of Saratoga Springs
State: New York
Type of Government: State & Local
NAICS Category:
  • 237110 - Water and Sewer Line and Related Structures Construction
  • 541330 - Engineering Services
Posted Date: Jul 9, 2020
Due Date: Jul 28, 2020
Solicitation No: RFP 2020-11
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP 2020-11
Bid Title: Professional Services for Sanitary Wastewater Pump Station Upgrades Addendum 3
Category: Bids and RFPs
Status: Open

Description:
The City of Saratoga Springs, New York, will receive sealed Proposals for Professional Services for the Sanitary Wastewater Pump Station Upgrades Project. Proposals must be received in their entirety by the City of Saratoga Springs, Office of the Commissioner of Accounts, 474 Broadway, Saratoga Springs, New York, 12866, by Thursday, July 16, 2020 at 2:00 p.m. at which time they will be publicly opened and read. There will be a pre-proposal meeting for the Project at the City Engineer’s Office in City Hall, 474 Broadway, Saratoga Springs, NY on Tuesday July 7, 2020 at 11:00am.

Copies of the request for proposal (RFP) may be obtained on the City’s web page at
www.saratoga-springs.org , under current bids. There is no fee for these documents.

Publication Date/Time:
6/29/2020 12:00 AM
Closing Date/Time:
7/28/2020 2:00 PM
Miscellaneous:
There will be a pre-proposal meeting for the Project at the City Engineer’s Office in City Hall, 474 Broadway, Saratoga Springs, NY on Tuesday July 7, 2020 at 11:00am.
Related Documents:

Attachment Preview

MEG KELLY
MAYOR
MICHELE D. CLARK-MADIGAN
COMM. OF FINANCE
ANTHONY SCIROCCO
COMM. OF PUBLIC WORKS
ROBIN DALTON
COMM. OF PUBLIC SAFETY
JOHN FRANCK
COMM. OF ACCOUNTS
City of Saratoga Springs
Request for Proposal
Professional Services for
Sanitary Wastewater Pump Station
Upgrades
PREPARED BY: Department of Public Works
June 25, 2020
.........................................................................................................................................................
ALL PROPOSALS SHALL BE ENCLOSED IN A SEALED ENVELOPE MARKED:
RFP #: 2020-11 PROFESSIONAL SERVICES SANITARY WASTEWATER
PUMP STATION UPGRADES
Name of Bidder:
RFP Opening: Thursday, July 16 at 2:00 p.m.
AND RETURN TO:
City of Saratoga Springs
Department of Accounts
474 Broadway
Saratoga Springs, NY 12866
City of Saratoga Springs, NY
Professional Services Sanitary Wastewater Pump Station Upgrades
Upgrades
RFP Opening: Thursday, July 16 2020 2:00 p.m.
RFP# 2020-11
Notice to Bidders
The City of Saratoga Springs, New York, will receive sealed Proposals for Professional Services for the
Sanitary Wastewater Pump Station Upgrades Project. Proposals must be received in their entirety by the
City of Saratoga Springs, Office of the Commissioner of Accounts, 474 Broadway, Saratoga Springs, New
York, 12866, by Thursday, July 16, 2020 at 2:00 p.m. at which time they will be publicly opened and read.
There will be a pre-proposal meeting for the Project at the City Engineer’s Office in City Hall, 474 Broadway,
Saratoga Springs, NY on Tuesday July 7, 2020 at 11:00am.
Copies of the request for proposal (RFP) may be obtained on the City’s web page at www.saratoga-springs.org,
under current bids. There is no fee for these documents.
Addenda, if any, will be issued only to those persons whose name and address are on record with the City as
having obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk’s Office at least five
days before the bid opening date. If you have obtained a bid packet through the City’s web site and would like to
be on record for any Addenda please email stefanie.richards@saratogasprings.org with your name, bid packet
obtained and email address.
Questions regarding the RFP should be directed to Stefanie Richards in writing at stefanie.richards@saratoga-
springs.org. All Cost Proposals must be made on the official bid form included or an exact copy by reproduction
thereof and enclosed is a sealed envelope.
No bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening thereof.
Subsequent to sixty days an offer may be withdrawn in writing. State Finance Law §163(9)(e)
The City of Saratoga Springs reserves the right to reject any and all bids/proposals, to waive any and all
informalities and the right to disregard all nonconforming, non-responsive or conditional bid documents. State
Finance Law §163(9)(d)
City of Saratoga Springs
Saratoga County, New York
Page 2 of 10
City of Saratoga Springs, NY
Professional Services Sanitary Wastewater Pump Station Upgrades
Upgrades
RFP Opening: Thursday, July 16 2020 2:00 p.m.
RFP# 2020-11
Instructions to Bidders
1. RFP DOCUMENTS
This document includes a complete set of the RFP specifications and required documents, which are for
the convenience of bidders and are not to be detached from the bid.
2. INTERPRETATION OR ADDENDA
No oral interpretation will be made to any bidder as to the meaning of the RFP or any part thereof. Every
request for such an interpretation shall be made in writing to the City. Any inquiry received seven or more
days prior to the date fixed for opening of bids shall be given consideration. Every interpretation made to a
bidder shall be in the form of Addenda to this RFP, and when issued, shall be on file in the City Clerk’s
Office at least five days before bids are opened.
All Addenda shall be emailed to each person whose name and address are on record with the City as
having attained a bid packet or has attended a pre-bid meeting. All such Addenda shall become part of
the bid and all bidders shall be bound by such Addenda, whether or not received by the bidders.
3. BIDS
All bids shall be submitted on documents supplied by the City and shall be subject to all requirements of
the bid, including any plans, and these Instructions to Bidders. All bids shall be regular in every respect
and no interlineations, excisions or special conditions shall be made or included in the bid documents by
the bidder. The City may consider as irregular any bid on which there is an alteration of or departure from
the bid forms hereto attached and at its’ option may reject the same.
In order to guard against premature opening of the bid documents, bids shall be enclosed in a sealed and
clearly labeled envelope with the words:
RFP #: 2020-11 Professional Services Sanitary Wastewater Pump Station Upgrades
Name of Bidder:
_
Bid Opening: Thursday, July 16, 2020 at 2:00 p.m.
AND RETURN TO:
City of Saratoga Springs
Department of Accounts
474 Broadway
Saratoga Springs, NY 12866
Page 3 of 10
City of Saratoga Springs, NY
Professional Services Sanitary Wastewater Pump Station Upgrades
Upgrades
RFP Opening: Thursday, July 16 2020 2:00 p.m.
RFP# 2020-11
4. NON-COLLUSIVE BIDDING CERTIFICATIONS
Each bidder submitting a bid to the City for the work contemplated by the documents on which bidding is
based shall execute and attach thereto, the Non-Collusion Affidavit on the form herein provided, to the
effect that he has not colluded with any other person, firm or corporation in regard to any bid submitted.
Failure to submit the executed Non-Collusive Agreement at the time of bid submission may
disqualify the bid submission.
5. VENDOR CODE OF CONDUCT
Contractor must execute Vendor Code of Conduct and include the agreement with the bid response
submission. Failure to submit the executed Vendor Code of Conduct at the time of bid submission
may disqualify the bid submission.
6. RISK AND SAFETY AGREEMENT
Bidder must execute the Risk and Safety Agreement and include the agreement with the bid response
submission. Failure to submit the executed Risk and Safety Agreement at the time of bid submission
may disqualify the bid submission.
7. CERTIFICATE OF INSURANCE
Bidder must include a Certificate of Insurance providing proof of the required insurance as outlined in the
Risk and Safety Agreement with the bid response submission. Failure to submit a Certificate of
Insurance at the time of bid submission may disqualify the bid submission.
8. APPRENTICESHIP PROGRAM (NOT APPLICABLE)
The City of Saratoga Springs hereby requires any contractor on a construction project in excess of
$225,000.00 aggregate, at the time of bid date and prior to entering into a construction contract with the
City of Saratoga Springs, or any sub-contractor on such a project with a sub-contract in excess of
$25,000.00 aggregate, at the time of bid date and prior to entering into a sub-contract with a contractor
who has a construction contract with the city of Saratoga Springs on a project in excess of $225,000.00
aggregate, to have apprenticeship agreements traditionally and historically appropriate for the type and
scope of work to be performed, which have been registered with, and approved by, the New York State
Commissioner of Labor. The term "construction contract" shall mean any contract which involves the
construction, reconstruction, improvement, rehabilitation, installation, alteration, renovation, demolition, or
otherwise providing for any building, facility or physical structure.
9. CORRECTIONS
The bidder must initial erasures or other changes in the bid.
10. RECEIVING BIDS
Bids received prior to the advertised time of opening shall be securely kept, sealed. The City Clerk’s office,
whose duty it is to open them shall decide when the specified time has arrived to open bids, and no bid
received thereafter will be considered. LATE BIDS shall be rejected. E-mail or faxed bid submissions
are not acceptable and shall not be considered.
11. OPENING OF BIDS
At the time and place fixed for the opening of bids, the City shall cause to be opened and publicly read
aloud every bid that was received within the time set for receiving bids. Bidders and other persons properly
interested may be present, in person or by representative.
Page 4 of 10
City of Saratoga Springs, NY
Professional Services Sanitary Wastewater Pump Station Upgrades
Upgrades
RFP Opening: Thursday, July 16 2020 2:00 p.m.
RFP# 2020-11
12. WITHDRAWAL OF BIDS
Bids may be withdrawn on written request dispatched by the bidder in time for delivery in the normal course
of business prior to the time fixed for opening; provided that written confirmation of withdrawal over the
signature of the bidder is placed in the mail and postmarked prior to the time set for bid opening.
13. EVALUATION PROCESS
After the bid opening, each bidder’s proposal will be screened for completeness and conformance with
requirements for bid submission as set forth under the Bidders Submittal Instructions. Proposals that do
not meet the City’s requirements as set forth in the RFP may be deemed nonresponsive and given no
further consideration.
Proposals meeting the requirements of the City shall be evaluated first on technical information (i.e.
operational plan, company background, staffing & personnel biographies, relevant experience, references)
and then on the cost proposal.
14. AWARD OF CONTRACT: REJECTION OF BIDS
If the Contract is awarded, it shall be awarded to the responsive and responsible bidder submitting the best
value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to
Bidders. The bidder to whom the award is made shall receive by mail a "Notice of Award" at the earliest
possible date.
The City, however, reserves the right to reject any and all bids and to waive any informality in bids received
whenever bid packages are submitted incomplete without the required attachments and/or such rejections
or waivers are in its best interest.
All changes in the award contract effecting price and time must be brought to City Council for approval.
15. EQUAL EMPLOYMENT OPPORTUNITY
Attention of bidders is particularly called to the requirements for ensuring that employees and applicants for
employment are not discriminated against because of their race, color, religion, sex or national origin.
Preference may be given to MWBE businesses.
16. COMPLIANCE
Failure to comply with any of the above terms or any evidence of poor quality or service will be considered
cause of discontinuing business with the successful bidder.
Page 5 of 10

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